March 23, 2021 CSM Minutes

 Audio recordings of the meeting are available upon request

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Tuesday March 23, 2021.    Commissioner Wombacher, Commissioner Paradis, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also in attendance, as well as several Department Heads.  Due to Covid-19 social distancing requirements, the meeting was held remotely via Zoom.

Adjustments to / approval of agenda:

MOTION: Move to adopt the amended agenda as presented (Paradis/Wombacher 3-0, motion passed)

Public Comment: none

 Meeting Minutes:

MOTION: Move to approve the minutes of the March 9, 2021 Regular Meeting as presented (Paradis/Wombacher 3-0, motion passed)

Audit review:

Auditor Tim Poitras presented the 2019 County audit.  He said there are no issues at all.  The one item of note was the adverse opinion involving the recording of other post-employment benefits (OPEB).  Adhering to GASB standards requires hiring an actuarial; this is costly and most governments prefer to take the adverse opinion rather than incur the cost.  Poitras said he does not consider this a bad thing; it is a very commonplace practice due to the cost.  No adjusting entries were required.  Poitras also presented the 2020 UT audit.  He said the UT is in good shape; fund balance at end of year is $1.298 million, including TIF and general funds.

MOTION: Move to accept and file the Audit for the County of Hancock, Maine for the year ending December 31, 2019 and the audit for the County of Hancock, Maine Unorganized Territory for the FY year ending June 30, 2020 as prepared by Chester M. Kearney, Certified Public Accounts (Paradis/Wombacher 3-0, motion passed)

 Maintenance:

Sheriff’s Office steps RFQ-

Any action taken regarding this project will be determined by available funds.  The American Rescue Act holds funds for County use, possibly for capital projects, although this remains unclear.  The Commissioners agreed to wait to take action on the project until it is determined what funds are available and how they can be used.

Jail:

Jail Lighting-

A recent inspection revealed the necessity of additional lighting.  The Commissioners agreed that installing the required lighting is routine electrical maintenance and JA Richardson was directed to complete the project using budgeted maintenance funds.

Mental Health Services / In-Person Meetings

Due to COVID-19, meetings are currently being held through Zoom.  Mental health providers maintain that some issues are handled better in person would have requested to come into the facility on a case by case basis.  The Commissioners did not have an issue with this and agreed that current policy allows it.  All COVID-19 safety precautions will continue.

County Administrator:

2021 TAN (Tax Anticipation Note) – Discussion and Approval to Proceed-

CA Adkins has been monitoring the cash flow carefully and requested that the Commissioners approve starting the process for $1.75 million.  CA Adkins will continue to monitor to determine the best options for the County.

MOTION: Move to authorize moving forward with Tax Anticipation Note financing in the amount of up to $1.75 Million as requested by the County Administrator (Paradis/Wombacher 3-0, motion passed)

COVID-19 Related Paid Leave Provisions-

DCA Knowlton explained that under the American Rescue Plan employers can voluntarily continue to provide the same COVID-19 related leave provisions that were provided under the FFCRA, through September 30, 2021.  Under the Rescue Plan, qualifying reasons for leave were expanded to include obtaining and recovering from a COVID-19 vaccination.

MOTION: Move to extend the Paid Leave Provisions under the Families First Coronavirus Response Act (FFCRA), including the expanded reasons under the American Rescue Pan, through September 30, 2021 as requested  (Paradis/Wombacher 3-0, motion passed)

Wellness Plan Review / Approval-

The Wellness Plan will consist of 4 benchmarks: a health risk assessment, annual visit to PCP, annual visit to dentist, and physical activity.  Employees must reach all 4 benchmarks in order to receive the annual incentive.  UltraBenefits will develop the web portal and marketing materials.

MOTION: Move to approve the Wellness Program as presented and allow all full time employees to participate, utilizing all 4 benchmarks, and the incentive amount shall be $300 annually as recommended (Paradis/Wombacher 3-0, motion passed)

 MOTION: Enter Executive Session under MRSA Title 1§405 6(E) to consult with legal counsel regarding Silver Airways past due payments (Paradis/Wombacher 3-0, motion passed)

Time in:  9:59 am
Time out:  10:03am

The Commissioners took no action with regards to the advice of the attorney.  The Airport Manager was directed to continue communication with Silver Airways regarding payment.

MOTION: Move to go into executive session as permitted by MRSA 1 §405 6(A) for the discussion of exempt personnel evaluations (Paradis/Wombacher 3-0, motion passed)

Time in:  10:06 am
Time out:  10:35 am

During the executive session RCC Director Conary and EMA Director Sankey were evaluated separately.  The Commissioners were very satisfied and appreciative of the work of both.

Next meeting will be April 6, 2021.

MOTION: to adjourn 10:44 am (Paradis/Wombacher 3-20, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

 

 

 

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