March 9, 2021 CRM Minutes

COMMISSIONERS REGULAR MEETING

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Tuesday March 9, 2021.    Commissioner Wombacher, Commissioner Paradis, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also in attendance, as well as several Department Heads.  Due to Covid-19 social distancing requirements, the meeting was held remotely via Zoom.

Adjustments to / approval of agenda:

MOTION: Add to Airport letter (e) Transfer Request (Clark/Wombacher 3-0 motion passed)

MOTION: Add to Commissioners letter (c) Discussion on new information that Commissioner Paradis received with regards to a Covid grant (Clark/Wombacher 3-0, motion passed)

MOTION: Add to end of meeting 11 (d) an executive session to discuss our computer security (Clark/Wombacher 3-0, motion passed)

MOTION: Approve agenda as amended (Paradis/Wombacher 3-0, motion passed)

Public Comment: none

Meeting Minutes:

MOTION: Approve the minutes of the February 16, 2021 Commissioners’ Special Meeting as presented (Paradis/Wombacher 3-0, motion passed)

Discussion on policy of when not to work when feeling ill:

Commissioner Clark said he wanted to reaffirm the recommendations previously established by CA Adkins and to reinforce with Department Heads the importance of enforcing those directives when monitoring employees’ health and taking the necessary action to send them home when they don’t feel well.  The Commissioners agreed that the policies in place are adequate and that CA Adkins and DCA Knowlton have the authority to intervene if circumstances warrant. 

Sheriff:

MOTION: Move to approve advertising for a full time deputy as requested (Paradis/Wombacher 3-0, motion passed)

Detective McFarland will be retiring in May; Sheriff Kane intends to fill that position in-house, leaving this vacancy.

Accreditation project for Sheriff’s Office-

Sheriff Kane explained that he intends to pursue accreditation through the Maine Law Enforcement Accreditation Program (MLEAP).  During this process all policies are evaluated for meeting professional standards.  He said this will show that the Sheriff’s Office is dedicated to being transparent and as professional as possible.  Sheriff Kane said this will require purchasing software and intends to engage former Chief Deputy Dick Bishop to help with the policy portion.  The project must be completed within one year to complete the accreditation.  Sheriff Kane will update the Commissioners at a future meeting. 

Request from Swan’s Island for $15,000 law enforcement assistance-

The town of Swan’s Island has requested an assessment credit of $15,000 for law enforcement assistance from the County; currently it is $5,000.  Maine statute allows for such a credit for offshore islands, not connected by a bridge.  The cost of the 2021 Swan’s Island contract is $107,623; the 2020 contract was $95,800.  Swan’s Island selectman Sonny Sprague said the town provides housing and a cruiser, among other things, and the total law enforcement budget for the town is around $140,000.  The Commissioners agreed to pay Swan’s Island a credit of $15,000 for 2021, from Community Benefits.  The assessment credit must be negotiated annually; the Commissioners will review this for the 2022 budget in the fall.

MOTION: increase the offshore island assessment credit to the town of Swan’s Island to a total of $15,000 for the 2021 budget year (Clark/Wombacher 3-0, motion passed)

MOTION: Send a check to Swan’s Island for $15,000 from Community Benefits account for 2021 (Clark/Wombacher 3-0, motion passed)

Airport:

MOTION: Move to accept and file the Airport Manager’s report as presented (Paradis/Clark 3-0, motion passed)

MOTION: Move to approve the Airport Manager’s signing of the Airport Coronavirus Response Grant Program Application SF-424 as requested (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve contracting with Jacob’s Engineering for design and assembling bid documents only for a new rotating beacon and authorize the chair to sign, when available, not to exceed $35,000 (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve contracting with Jacob’s Engineering for design and assembling bid documents only for the Airfield Remarking Project and authorize the chair to sign, when available, not to exceed $35,000 (Paradis/Wombacher 3-0, motion passed)

MOTION: transfer $24,350.81 into Airport general fund as requested (Wombacher/Paradis 3-0, motion passed)

IT:

MOTION: Move to authorize the chairman to sign the Sierra Communications Service Agreement for Managed IT Services dated January 1, 2021 as presented (Paradis/Wombacher 3-0, motion passed)

Jail:

MOTION: Move to authorize the chair to sign the agreement with Lisa Parkin for the Jail’s Nursing Services as presented, with the exception of fixing the textual per hour amount from “Thirty-Two Dollars” to “Thirty-five Dollars” in item 15 on page 3 of the document (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to authorize the chair to sign the agreement with Chelsea Howard for the Jail’s Medical Services as presented (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to promote Dallas Lawford to temp full time Corrections Officer effective March 13, 2021 with benefits of sick and comp time accrual as requested (Paradis/Wombacher 3-0, motion passed)

RCC:

MOTION: Move to accept and file the RCC Director’s report as presented (Paradis/Wombacher 3-0, motion passed)

Maintenance:

MOTION: Accept and file Monthly Report (Paradis/Wombacher 3-0, motion passed)

Request approval to re-award SO roof job to GR Roofing due to disqualifying event-

On February 2, 2021 the bid was awarded to Hahnel Brothers in the amount of $47,350.  It was later discovered that this bid included different materials than those required; adding the materials brought the price to approximately $55,000.  Facilities Director Walls felt that this disqualified the bid.  The Commissioners agreed and re-awarded the bid to the GR Roofing, which held the lowest price of the original bids that met all qualifications.

MOTION: Move to approve the re-award of the Sheriff Office roof job to GR Roofing for the amount of $57,570 as requested due to disqualifying event as presented (Paradis/Wombacher 3-0, motion passed)

Discuss Sheriff’s Office entry rehab-

The staircase at the entrance of the Sheriff’s Office remains a pressing issue and is in serious disrepair.  Facilities Director Walls suggested contacting an architect to make a recommendation for repair and design.  The Commissioners directed Walls to develop an RFQ for the project and submit to them for approval.

MOTION: Move to request the Facilities Director to develop an RFQ for architectural services for the Sheriff’s office entry rehab project (Paradis/Wombacher 3-0, motion passed)

Treasurer:

MOTION: Move to sign the Treasurer’s Warrants as presented (Paradis/Wombacher 3-0, motion passed)

The Treasurer’s memo listed the following:

February GF, Airport and Jail Payroll Warrants #21-4, #21-5, #21-6, and #21-7 in the aggregate amount of $395,488.66;

February GF, Airport and Jail Expense Warrants #21-8, #21-9, #21-10, #21-11, #21-12, and #21-13 in the aggregate amount of $719,903.69;

February UT Payroll Warrants #21-31, #21-32, #21-33, and #21-34 in the aggregate amount of $1,098.04;

February UT Expense Warrants #21-15 and #21-16 in the aggregate amount of $13,882.28

MOTION: accept and file the financial report dated March 5 as presented (Paradis/Wombacher 3-0, motion passed)

MOTION: Approve the transfer request as presented of $5,488.63 (Wombacher/Paradis 3-0, motion passed)

Commissioners:

Wellness Plan- 

DCA Knowlton updated the Commission on a recent meeting with UltraBenefits, highlighting the proposed plan.  

Discussion regarding Community Benefits grant cycle-

Constituents have inquired about the status of a grant cycle for 2021.  CA Adkins will send the Commissioners the criteria used in the previous grant cycle and the discussion will continue at a future meeting.  There was some discussion on the negative fund balance in the jail.  CA Adkins suggested using $100,000 of Community Benefits; this would address the negative fund balance and the cash flow issues in the jail.

MOTION: transfer $100,000 from Community Benefits account to the jail budget (Clark/Paradis 3-0, motion passed)

Discussion on new information that Commissioner Paradis received with regards to a Covid grant-

Commissioner Paradis was notified of potential funds available to Hancock County through the federal Covid Relief bill.  Details are not available at this point but CA Adkins was directed to follow up. 

The Commission agreed that an executive session was not necessary to discuss the County’s computer security.  No security details were discussed; the Commissioners were satisfied with the favorable report from MCCA Risk Pool regarding Cyber Security.

MOTION: adjourn 11:19 am (Paradis/Wombacher 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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