COMMISSIONERS SPECIAL MEETING
The special meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Tuesday November 17, 2020. Commissioner Blasi, Commissioner Wombacher, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also in attendance, as well as several Department Heads. Due to Covid-19 social distancing restrictions, the meeting was held remotely via Zoom. The meeting link was made available to the public on the Hancock County website.
Adjustments to / approval of agenda:
MOTION: under Commissioners, make the executive session d and insert as 9c a discussion on the State Claims Commission Board hearing representative (Clark/Wombacher 3-0, motion passed)
MOTION: add as item 4c approval to promote part time corrections officer Robert Lisee to temp full time effective (Clark/Blasi 3-0, motion passed)
Rebecca Wentworth thanked Commissioner Clark for running a polite and fair race and wished him well. She then referenced a comment in the newspaper made my Commissioner Clark regarding the elected County Treasurer.
MOTION: Approve the minutes of the November 3, 2020 Commissioners’ Regular Meeting (Wombacher/Blasi 3-0, motion passed)
MOTION: allow the sheriff to go out to bid for cruisers for 2021 (Wombacher/Clark 2-0, Blasi did not vote)
Sheriff Kane said they would need to get at least 4 cruisers this year. Commissioner Clark said he would need to get a price on Ford Explorers as well as others that the sheriff had intended to .
MOTION: approval to promote temp full time Correction Officer Jessica Cole to full time status, effective November 21, 2020, at step 9A (Wombacher/Blasi 3-0, motion passed)
MOTION: approve the extension of unpaid leave for Corrections Officer Nancy Pelletier until November 12, 2020 (Wombacher/Blasi 3-0, motion passed)
MOTION: approval to promote part time corrections officer Robert Lisee to temp full time effective November 28, 2020; rate of pay $17.05 (Blasi/Wombacher 3-0, motion passed)
MOTION: accept the resignation of Legal Secretary I Juliette Wilbur as of December 31, 2020 (Blasi/Wombacher 3-0, motion passed)
DA Foster requested that the Commissioners approve moving Legal Secretary 1 to a Grade 9 on the pay scale; currently the position is at Grade 8. There was some discussion regarding the job description. It shows a Grade 9 crossed out and replaced with a Grade 8, suggesting it may have been a 9 at one point. DA Foster said Legal Secretary 1 should be at a Grade 9, as it carries more responsibility than Legal Secretary 2. CA Adkins suggested reestablishing some sort of a wage and salary committee to review these kinds of requests.
MOTION: increase the Legal Secretary 1 back to a grade 9 (Blasi/Wombacher 2-1, Clark opposed)
Commissioner Clark said the fact that there has not been a Legal Secretary 2 for quite some time bothers him.
MOTION: Anneliese Craig be transferred to Legal Secretary 1, at the rate of 9F-2 $19.24 effective December 12, 2020 (Clark/Blasi 3-0, motion passed)
This transfer is at the employee’s request. DA Foster requested a step of G-2. Craig was promoted from Legal Secretary 1 to Victim Witness Advocate in 2018; if she stayed in the Legal Secretary position she should be at step G-2 now.
MOTION: that District Attorney dept. 3 advertise for VWA (Blasi/Wombacher 3-0, motion passed)
MOTION: accept the resignation of part time Probate Clerk Carl Gray, effective November 9, 2020 (Blasi/Wombacher 3-0, motion passed)
Airport Manager Muise reported that Silver Airways is consistently behind on payments. We have not received a payment from them since August 12, despite several reminders and attempts at communication. Muise said he would continue to update the Commission.
Review of Memo / COVID Update & Response-
The Commission reviewed a memo going to employees regarding COVID-19 procedures and communication. Commissioner Clark said he wanted Department Heads to know that the Commissioners are solidly behind their staff regarding enforcement and precautions. Commissioner Wombacher said he wants to make sure that there is a clear understanding that CA Adkins and DCA Knowlton are the first contacts when issues come up, and there is a clear and consistent protocol among departments.
The Commission agreed to implement a policy suspending all off campus meetings until the COVID-19 risk decreases. In an effort to limit interaction among staff, they also agreed to suspend all contact between the first floor of the Courthouse with other departments, including the Jail, Sheriff’s Department, and DA’s office. The Commissioners agreed to emphasize to employees the need for caution when making decisions regarding travel during non-work hours. CDC guidelines regarding out of state travel have been observed all along, and will continue to be. Currently, following the State’s guidelines, any employees traveling out of state need to quarantine or produce a negative test before returning to work. New Hampshire and Vermont are currently exempt from this.
MOTION: accept the 2021 Health Insurance contribution rates as presented (Wombacher/Blasi 3-0, motion passed)
This includes rates for non-union employees and elected officials. Union employee contribution rates are contractual.
MOTION: Remove roman numeral VI Wellness Program from out Buy Out Policy (Clark/ Blasi 3-0, motion passed)
MOTION: approve the Health Insurance Buy Out policy for 2021, which removed roman numeral VI from the previous policy (Clark/Blasi 3-0, motion passed)
MOTION: approve the 2021 Holiday Calendar (Wombacher/Blasi 3-0, motion passed)
MOTION: approve the Knowlton v. Town of Sullivan Abatement Appeal Order (Blasi/Wombacher 3-0, motion passed)
MOTION: approve the RCC Teamsters Union Contract that they have endorsed (Blasi/Wombacher 3-0, motion passed)
The State Claims Commission will hold a hearing regarding the Amherst Highway project, MDOT number 21870.0 on December 16, 2020 and would like a representative from the Commission. As Commissioner Clark represents the Town of Aurora, he is that representative, however, the hearing is scheduled to be held in person and he cannot physically attend but would if held remotely.
Break 10:25 a.m.-10:35 a.m.
MOTION: enter Executive Session under MRSA Title 1§405 6(A) for personnel matter (Clark/Wombacher 3-0, motion passed)
The parties came out of executive session with nothing to report.
MOTION: Adjourn 11:12 a.m. (Blasi/Wombacher 3-0, motion passed)
Deputy County Administrator