Commissioners Regular Meeting

Commissioner Shea called the meeting to order at 9:00 a.m. on Tuesday, April 10, 2007in the conference room at the County Courthouse in Ellsworth with Commissioners Lawson and Brown in attendance.

Adjustments to the Agenda:
Commissioner Lawson suggested moving item 4C up on the agenda.

MOTION: move item 4C to item 4A (Shea/Brown, withdrawn

Motion: move item 4C to item 3A (Lawson/Brown 3-0, motion passed)

9:00 a.m.: Bid Opening - Courthouse Complex Fuel Oil
The following Fuel Oil Bids were opened: Based on March 31, 2007 prices

Webber Energy Fuels:   Base price per gallon $2.0781
Additional charges per gallon $.0696
Total Bid per gallon $2.1477
Alternate: not submitted
No Frills Oil   Base price per gallon $2.029
Additional charges per gallon $0.058
Total Bid per gallon $2.087
Alternate: fixed year - could change if rack price changed
Dead River Company   Base price per gallon $2.0649
Additional charges per gallon $0.095 cents
Alternate: fixed year - will vary as the market changes
Emerson Energy Fuels   Base price per gallon $196.99
Additional charges per gallon $.0589
Total Bid per gallon $202.88
Alternate: no alternate given

Bids were given to Acting Facilities Director Richard Davis to check for accuracy and compliance. Mr. Davis will give his recommendation regarding a provider later in the meeting.

MOTION: move to approve the bid from No Frills Oil, with the lowest delivery charge of .058 cents. (Brown/Lawson 3-0, motion passed)

Commission Business:

1. Commissioners:

a.   Approve: Minutes of the March 13, 2007 Commissioners Regular Meeting and March 23, 2007 Commissioners Special Meeting.

MOTION: move to approve the minutes of the March 13, 2007 Commissioners Regular Meeting and March 23, 2007, Commissioners Special Meeting as amended. (Lawson/Brown 3-0, motion passed)

b.   Executive Session: Contract Discussion.

3:10 p.m.
MOTION: move to go into executive session to discuss union contract issues. (Brown/Shea 3-0, motion passed)

4:21 p.m.
MOTION: move to come out of executive session. (Brown/Shea 3-0, motion passed)

2. Emergency Management Agency:

a.   Monthly Report

  • Director Pinkham presented his report via e-mail, prior to the meeting. One of the projects they have been working on is federal assistance for the towns for the March 17th and 18th rain and snow event.The Blue Hill Peninsula, Waltham and the Island suffered the most damage.

b.   Discussion: Leveling of gravel at the EMA storage area located at the Airport.

  • Director Pinkham requested to hire someone to spread the gravel at the EMA storage area on the Airport. He intended to do this last year but a wetland study needed to be completed prior to the placement of the gravel. The cost would be approximately $1,000.00 to $1,500.00. Treasurer Crowley suggested paying this out of the Building Maintenance Reserve Account.

  • Commissioner Brown asked how the continuity of government draft is going. The Communications plan still needs tweaking; Director Dunno and the Clerk are working in this.

MOTION: move to approve the cost to hire someone to spread gravel at the airport and that it be paid out of the Building Maintenance Reserve account. (Brown/Shea 3-0, motion passed)

3. Airport:

a-1 Airport - Admin Network extension, proposed purchase / contract

  • Treasurer Crowley explained that the County has been working on a continuity of government plan, this also ties into connecting the Airport into the Administrative Network.
  • Mr. David Barter of CBE Valcom presented the Commissioners with a proposal for the implementation of Citrix Access Essentials. This program would allow the Airport access to the County Administrative Computer Network. It would also tie into the continuity of government plan which is currently in its final stages of development.
  • Adequate connectivity via DSL is being utilized at the airport which will allow the Citrix application to connect the airport to the County. Mr. Barter explained Citrix will allow us to publish an application or a full blown desktop, it provides a level of security as it is managed in house, not at the PC the user is working on. The Administrative Network is behind 3 points of security.
  • Citrix will allow the Treasurers office to run payroll remotely which creates continuity of business. This also allows EMA to access their information via their laptops in their vehicle through the network. The transmission speed is comparable to your internet connectivity.
  • Citrix allows for a central point of management, it can also be accessed remotely and managed. It creates a command center. You can literally plug in a PC to any internet connection and be connected to the network. If you can surf the internet, you will get Citrix. It is housed on an https secure site. The user can choose application such as, Outlook, TRIO, ADP, Word, Excel or your own desktop. CBE uses Citrix for all their connectivity.
  • Mr. Barter explained this is a very small investment comparatively, there will be a return on investment of PC's from 3 to 5 years, we will be able to buy thin clients at $300.00 v. the cost of a hard drive at $1,000.00. The thin client PC's will not need patches or anti virus software. These will run off the server.
  • The biggest part of the server is the memory. It has concurrent licensing. Only 5 people can utilize the software at any one time. The hardware is configured to take up to 25 users at one time. Licenses cost are approximately $2,000.00 for every 5 users. CBE was able to re-allot the licenses in their estimate due to a previous purchaser not needing the additional licenses. You do not have to designate 5 specific users. The first time the 5th user drops off; the next person can come on.
  • CBE will own the box and is responsible for the cost of the hardware. The annual cost is 20% of the cost of $2,000.00 for annual software assurance. The total annual cost will be approximately $4,200 - $4,500.00.
  • The server should be replaced in about 6 years. Set up fees are not included in the estimate and should be approximately $2,800.00. This is a one time fee. We do not have to change any PC's that we currently have. Treasurer Crowley stated, we have been trying to prepare the courthouse for the future, when we start taking about the thin clients, we have to remember you can not use these machines with a local printer, only network printers.
  • Commissioner Brown was worried about having to replace current terminals, we will not.
  • Chief Deputy Bishop stated he has had this ability for a year now, he highly recommended the use of Citrix. He can work from home during evenings and on weekends, print important items to his work printer and begin his day a step ahead.
  • Waldo County and York County are currently using Citrix as a common user environment. Mr. Barter explained, you get the same access to documents no matter where you go. Application delivery can be programmed to only allow users to access specific applications as designated by the manager. You can also access the network through a blackberry, blue tooth or palm pilot.
  • Wireless would need to be connected or a hard wire would need to be connected in the Commissioners Meeting Room to access Citrix.
  • EMA Director Pinkham stated this will have a positive effect on his department.
  • Treasurer Crowley stated, her hope is, if at some point we decide to create one secure network, we will have the ability to do this. We are trying to think future as much as possible.
  • Commissioner Lawson was in favor of the proposal. Commissioner Shea would be more in favor towards the end of the year due to the revenue deficiency in the Jail and other departments. He alluded to the possibility of using funds from the Accounting Reserve to make up the difference in lost revenues. Treasurer Crowley understood his concerns, but also voiced her concern in keeping the Airport out of the loop of knowledge and communication. "It is not fair for him to continue to not have that information when all the other departments do."
  • Commissioner Lawson stated the quote may change between now and the end of the year and that the cost of the Essentials Connection Pack will be increased. Commissioner Shea stated, reallocation of the accounting reserve account may be done at the end of the year.
  • Mr. Barter suggested, as a cost savings, you could reduce line 2 to just hardware maintenance. This would save $2,000.00.

MOTION: move that we go ahead with the purchase and include the reduction of funds from the maintenance agreement, line 2, to the approximate cost of $1,900.00, the suggest amount includes parts only. Total for this year to $13,091.00(Lawson/ motion died for lack of 2nd.

  • Commissioner Brown shared Commissioner Sheas' concern regarding the budget, he is not sure he would like to pull funds from line 2. Commissioner Lawson asked the Airport Manager his opinion. He could not comment as he felt he did not know enough about computers.
  • Director Pinkham stated, if it's a money issue there may be a way to retrieve 50% through homeland security, occasionally there is more money than what's being used. It may be possible to receive 50% if it could be demonstrated that the purchase was necessary for EMA. The discussion was tabled until later in the day.
  • After discussing the idea with Deputy Director Feury it was her opinion that reimbursement of 50% of the cost may not be possible.
  • Treasurer Crowley strongly recommended that the Commissioners to fund this project through the Accounting Reserve and not to wait until later in the year. Waiting until later in the year would be counter productive for what we are trying to accomplish. She stated, we have always managed to squeeze funds if needed. Commissioner Lawson stated we could not take funds out of a reserve account to pay for departmental costs. Commissioner Shea stated we have the right to rebalance a reserve account at the end of the year. He suggested they revisit this item toward the end of the year.

a.   Approve contract with Hoyle, Tanner & Associates for runway 4-22 safety area and runway 4 obstruction analysis.

  • Airport Manager Cossette requested approval for the 2007 Airport CIP program and asked to enter into a contract with Hoyle, Tanner & Associates for Design only for runway 4-22 safety area improvements, runway 4 obstruction analysis and a pavement crack sealing project. The cost to complete these projects is $418,700.00 based on the project's scope of work, the independent fee estimate and contract negotiations with Hoyle, Tanner and Associates. Part of the cost includes $100,000.00 for an FAA contract for the Design Only, Relocate Localizer Antenna..
  • Additionally, Airport Manager Cossette requested to add a pavement remarking project for Runway 4-22 and Taxiways "A" "B" and "J". The estimated total cost of this element is $35,000.00.
  • Airport Manager Cossette recommended that the Commissioners approve the 2007 airport Capital Improvement Projects as: 1) Design Only, Runway 4-22 Safety Area Improvements and Runway 4 Obstruction Analysis. 2) Pavement Crack Sealing and Marking Program at an estimated cost of $453,700.00 and, that the Chairman be authorized to execute a grant application to the FAA in the amount of approximately $431,000.00. The Commissioners amended his recommendation to increase estimated cost to $480,000.00 and FAA share was increased to $456,000.00.
  • At a total cost of $480,000.00 the federal share would be $456,000.00, the County share would be $12,000.00 and the State share would be $12,000.00.

MOTION: move to authorize the four projects to be completed at a cost not to exceed $480,000.00 and authorize the Chairman to enter into this agreement and such other agreements that are necessary. (Lawson/Brown 3-0, motion passed)

  • The second item discussed was a contract with Hoyle Tanner and Associates for the engineering, design and environmental permitting for the safety area improvements and the preparation of the obstruction analysis for the runway 4 approach. Mr. Cossette explained that when entering into a professional services contract for a project funded with FAA monies, we are required to subject the scope of work for that contract to an independent fee estimator. The independent estimator was GHD Consulting. Mr. Dexter estimated the independent fee estimate for the scope of work at $289,800.00, the contract proposal from Hoyle Tanner at $288,700.00.
  • Airport Manager Cossette recommended that the County Commissioners approve a contract with Hoyle, Tanner & Associates for the Design Only, Runway 4-22 Safety Area Improvements and Runway 4 Obstruction Analysis, said contract not to exceed $288,700.00 and, that the Chairman be authorized to execute said contract on behalf of the County.

MOTION: move that the County Commissioners approve a contract with Hoyle, Tanner & Associates for the Design Only, Runway 4-22 Safety Area Improvements and Runway 4 Obstruction Analysis, said contract not to exceed $288,700.00 and, that the Chairman be authorized to execute said contract on behalf of the County. (Lawson/Brown 3-0, motion passed)

b.   Discussion: Contract with FAA for relocation of localizer antenna array.

  • Airport Manager Cossette discussed a contract with FAA and the County of Hancock, which says when a relocation of FAA facilities is required, the FAA they will do the contract work themselves. They require that the sponsor enter into a contract with the FAA for the relocation of the facility. A draft contract has been submitted by the FAA which has been rounded off by the Airport Manager to $100,000.00. The contract will say that they will do all the design work on the relocation of the antenna system and that the County will pay them a lump sum of $98,000.00. The payment is expected in advance. The reason for relocation is that the current antenna is in the safety area. There is an option of relocating an antiquated existing antenna system that provides the service of a back course instrument approach, which is an option that is no longer available.

MOTION: move to enter into a reverse contract with the FAA to do the design work for the relocation of the localizer antenna array; the cap for the project will be $100,000.00. (Shea/Lawson 3-0, motion passed)

4. Treasurer:

a.   Approve: Monthly Bills and Warrants

  • The Treasurer presented the following warrants for review.

MOTION: move to approve Payroll Warrants #07, 09, #07-10, #07-11, #07-12 and #07-13 in the amount of $304,256.84. (Brown/Lawson 3-0, motion passed)

MOTION: move to approve Expense Warrants #007-009, #007-010 and #007-012 in the amount of $759,998.64 less the amount designated to the Department of Labor. (Lawson/Shea 3-0, motion passed)

Commissioner Shea questioned a $10,000.00 expenditure in the last UT financial statement under environmental cleanup. After further discussion the Deputy Treasurer reported that the funds were spent on the installation of a septic system in Fletchers Landing Township. They are awaiting reimbursement from the State.

MOTION: move to approve the Unorganized Township Warrant #8 in the amount of $23,532.24. (Lawson/Brown 3-0, motion passed)

b.   Audit Report

  • Kathleen B. Tyson, CPA of Runyon, Kersteen & Ouellette presented the Commissioners with a DRAFT copy of the 2006 County Audit.
  • Ms. Tyson began her presentation by stating there are four documents used to report findings. She reported there were no disagreements with management and no significant changes in accounting procedures from 2005-2006.
  • An audit was conducted on funds in aggregate of over $500,000.00 in federal funds. The Airport received most of theses federal funds.
  • Audit Adjustments included 15 journal entries, which was attached to the report.
  • There are two new audit standards in place for this audit. The auditors are required to date all reports once the client has reviewed them.
  • Commissioner Shea questioned the Auditors "Post retirement benefits and GASB Statement No. 45." Ms. Tyson stated this will be a significant change. The County will have to recognize the value of benefits included for post retirement benefits. Employee earnings will need to be measured while they are employed, the value will be accumulated in a liability. This does not have to be funded; the decision needs to be made by the Commissioners to implement this action but she added, most entities do not want to have a qualified claim on their audit. An actuary will need to be hired to figure the cost. The cost of hiring an actuary is approximately $5,000.00 to $8,000.00. Ms. Tyson stated this would be good for Hancock County to show the employees the actual cost associated with retirement. The auditor will provide a list of actuary's to the Commissioners. Monies currently being paid to retirees would come out of this account. The cost would be amortized over 20-30 years. Commissioner Shea felt hiring an actuary would be an unnecessary cost. Commissioner Shea asked if these funds should be put into a separate account. Ms. Tyson stated funds for future retirees would need to be put into a Trust with a Bank. Two sets of accounts would have to be set up, one for employees earning now and one for retired employees collecting benefits. If funds are not put into a Trust the actuary will not take those funds into account when calculating funding. The Treasurer recommended we immediately jump into a Trust situation as our finances are doing well. She would like to know the actual numbers as soon as possible.
  • Ms. Tyson reported the Registry of Probate, Jail, Treasurers and Deeds have accounts that one individual manages. The accountants did not see anything that raised a "red flag," but segregation of duties regarding these accounts should be practiced. Bank reconciliation in the Treasurers office should be separated between the employees. The Treasurer reported that bank statements are being reconciled every month.
  • The 125 Cafeteria Plan is on the Treasurers "to do" list. She is also seeking help from the Payroll Service in this area.
  • Accrued Payroll was discussed. Treasurer Crowley felt this was taken care of under Employee Cost. Commissioner Lawson felt if the entire budget were under an accrual system, we would be in better shape. Commissioner Shea stated the problem has been recognized and is being taken care of.
  • The Auditors felt Policies and Procedures for Cash collection and deposit policy/procedures, budgeting policies/handbook, fund balance policy and an Accounting Manual should be established.
  • The Sheriffs Employee Fund was addressed in the Draft Audit. In speaking to the Sheriff's Assistant, the Auditors were told this account was not part of County funds. The Hancock County ID number is not being used for this fund, it is under someone's social security number. Funds from the vending machines and "other funds" are being used to fund this account. When asked by the Auditors for a copy of a bank statement for this account the Sheriff's Assistant would not and has not responded to their request. Commissioner Shea suggested stopping the submission proceeds from the vending machine to the Sheriff's Department. Commissioner Lawson wanted to know what specific fund raising events were being held. The auditor was concerned as she did not know what fund raising events were being held and that the Sheriff's Assistant refused to produce a bank statement for the account. Treasurer Crowley reported that she found a CD for the Basketball Tournament under the County Federal ID. This and the account is now being audited. It was reported that cash being used to purchase accident reports is not being deposited; it is being put into the "slush fund" for the employees. The Auditor advised the Commissioners to approve or disapprove of this fund. Commissioner Lawson stated the Sheriff and his Assistant should be spoken to about this fund. Commissioner Shea stated, if the Sheriff's Assistant does not cooperate with the auditor's, funds from the vending machines will not be submitted to the Sheriff's Office. The Treasurer reported that Law Enforcement is not allowed to fund raise for obvious reasons.
  • The Deeds checking account was discussed. At the end of the month balances will be paid over to the Treasurers Office. This is covered in detail in the audit letter.
  • Other items discussed were Jail Uniforms, Inmate Account, Cash on Hand, DA Restitution Account and Probate Miscellaneous items.
  • Commissioner Shea questioned if the Jail Inmate Account, DA Restitution Account, Deeds and Probate Restoration accounts should be included on a Warrant. Ms. Tyson stated this is a legal issue that would have to be discussed with an attorney. Commissioner Shea stated Kennebec County does put these items on their warrant.
  • The draft audit was discussed touching on Copier Buyout, Sheriff-Cosset Charitable Grant, Deeds Records Retention Surcharge Account and the EMA Vehicle. Commissioner Shea thought the EMA Vehicle account had been settled. By looking at the audit it is $10,430.00 in the negative. Commissioner Shea suggested letting the negative balance stay as reported.
  • Ms. Tyson reported the fund balance at the end of the year was $1,170.624 of which $1,156,326 was actually reported in 2005.
  • Commissioner Shea questioned where the Sheriff's DARE Account being held. The Treasurer reported funds are sitting in a CD waiting to be rolled. DARE is currently not being taught through the Hancock County Sheriff's Department. DARE funds are sitting in a CD unused. Commissioner Brown questioned why the funds are not being given to other DARE programs in the county. The Treasurer has also asked the Sheriff this question; she reported his reply was "leave it." The Treasurer questioned what would happen if she just cashed out the CD and put it into the General Fund as a County Reserve Account, as it is costing admin fees to keep up this CD.
  • Commissioner Brown asked if the Town of Blue Hill should be questioned regarding their DARE account as it was under the Sheriff's supervision at one time. Ms. Tyson felt this was a legal question that she could not answer.
  • Commissioner Shea questioned the Drug Task Force Forfeiture Reserve. Treasurer Crowley stated this included the entire DTF, if it were to be shut down; it would have to be apportioned to the entities involved. Commissioner Shea questioned the forfeitures for the first 3 months of the year, as the amount of the quarterly printout was much larger than reported in the draft audit. Treasurer Crowley will look into this and report back to Commissioner Shea.
  • Ms. Tyson will wait a few weeks before closing the audit in order to give managers time to respond to individual comments.

12:50 p.m. - Break for Lunch
1:36 p.m. - Back in Session

d.   UT roads discussion

  • According to the Auditors, certain road funds posted to the 2007 - 2008 budget should have been shown in the 2006 - 2007 budget. The CD is getting ready to roll over and the Treasurer was concerned that funds may be needed to finish the year. Currently there is approximately $14,000.00 available. Commissioner Lawson asked UT Supervisor Bunker for an estimate of costs that may be incurred through the end of the fiscal year.
  • Treasurer Crowley was instructed to roll the CD over.
  • EMA Director Pinkham asked if there had been damage to County roads during the storm of March 17th and 18th. Mr. Bunker reported damage estimates were $684.00. The Nicatous road has not been examined for damages at this time.
  • Mr. Bunker reported that Martins Ridge was paved with revenue sharing funds years ago.
  • Director Pinkham stated that beginning May first a parallel line would be established between Bradley and the Canadian Boarder for pipeline construction. County EMA has been contacted regarding access for first responders to that area. A helipad for Life Flight has been discussed. Hancock County does not have any roads that cross the pipeline.

e.   Authorization to seek a TAN for 2007.

  • Treasurer Crowley requested authorization to seek $300,000.00 in a Tax Anticipation Note for 2007. She reported asking for 1-million dollars in 2006 but only used approximately $300,000.00. These funds were used in May and paid back by the end of September 2006.

MOTION: move to authorize the Treasurer to seek a TAN. (Lawson/Brown 3-0, motion passed)

5. Sheriff:

  • Jail Board Report for March 2007
  • Commissioner Shea reported that the jail has been fully booked with Hancock County inmates for the first 3 months of the year. That being said, the Jail Board Report for March 2007 was significantly down from 2006.
  • Commissioner Shea felt it was important to participate with Penobscot County in their discussion regarding Jails. During the last conference call he participated in, Mr. Howe reported 138 beds were offered to the state to use at a cost of $88.00 per day. Commissioner Magnusson felt that was not an acceptable price. He suggested the State take over the jails in the state. Commissioner Shea stated the cost to do this would be 74 million dollars, a savings of 12 million dollars. Debt service was unclear regarding the Hancock County Jail, Two Rivers and York County Jails. Chief Deputy Bishop stated the State has not incorporated the benefit package into their equation. Commissioner Brown was concerned with the cost to the county for this. Commissioner Shea reported Senator Dennis Damon conducted a study noting it cost $30,000.00 more to keep a State Policeman on the road verses other law enforcement. Commissioner Brown stated ankle bracelets should be utilized for pre-sentencing inmates rather than keeping them in jail. Chief Deputy Bishop felt probation hold and trial management needs to be revisited. Commissioner Shea will be attending the MCCA meeting on 4/11 and will be bringing back information for the other commissioners.
  • Cruiser Bid Opening
Initial PriceTrade InPurchase Price
Morrison Chevrolet - Chevrolet Tahoe
$32,296.00 $8,500.00 $23,796.00
Darlings Ford / Audi - Ford Expedition
$27,994.00 $8,500.00 $19,994.00
Darlings Fleet Department - GMC Yukon
$32,398.00 $8,500.00 $23,898.00
Dave Gould Ford - Ford Expedition
$25,983.00 $7,500.00 +Title $25.00 $18,508.00

Break: 10:45 a.m.
Back in Session: 10:56 a.m.

Lt. Kane reported that the two Ford bids did not meet specifications, they do not have side air bags. The seats and floor covering do not meet specifications.

MOTION: move to approve the purchase of a 2007 Chevrolet Tahoe from Morrison's Chevrolet in the amount of $23,796.00, to be paid out of account 10-70-300. (Lawson/Brown 3-0, motion passed) It will take 8-weeks before the vehicle is delivered.

Commissioner Shea questioned an item on the Warrant regarding Software that was not included in the grant for cruisers. Deputy Cote stated the funds were carried forward from last year by the Sheriff and the Treasurer. The Account in question is 611-7300 now 10-70-200. The Treasurer stated there was a problem with this, the Sheriff requested a specific amount of money to be held in a reserve account earlier in the year but added a post script for an additional amount. The Treasurer inadvertently missed the post script. She suggested taking the additional funds from the Courthouse Technology Reserve and adding it to the Sheriff's Department Computer Reserve to cover the difference.

6. RCC 9-1-1

a.   Monthly Report

  • Director Dunno was unable to attend the meeting due to a CAD training conflict. Commissioner Brown asked if Director Dunno has worked on enlarging the pool of part-time employees. Commissioner Shea stated a clarification by the attorney encouraged the filling of positions by departmental and part-time employees. Commissioner Brown questioned if an ad has been placed in the local newspaper for part-time positions. Commissioner Shea is hoping that a greater part-time pool will cease the use of corrections officers and deputies.
  • Commissioner Lawson stated the biggest problem for the RCC is that it is always in transition.
  • Commissioner Brown would like the Commissioners to be notified via hard copy of all RCC meetings in a timely manner. He would also like the Board of Directors to be notified in the same manner. This should include the date, time and location of the meeting.
  • A buzzer has been installed at the exit across from the Commissioners Meeting Room to accommodate meeting security. Commissioner Lawson reported that the majority of RCC meetings have been held in the Sheriff's Training Room. Commissioner Shea disagreed with her.
  • There have been security issues presented by Deferred Sentencing graduation attendees. Commissioner Brown was in favor of moving accommodation for the DSP off the courthouse grounds.
  • Commissioner Brown questioned the issuance of ID Tags for county employees. Chief Deputy Bishop is working with the Sheriff's Administrative Assistant on this project.
  • Treasurer Crowley would like to see panic buttons installed in each office.

b.   Appointments to RCC BOD

The following appointments were made to the RCC Board of Directors:
District 1 - Commissioner Shea has not checked with John Bannister to see if he would like to continue his service on the RCC BOD.

District 2 - Commissioner Lawson had not contacted Kelton Muise to see if he would like to continue his service on the board. Commissioner Lawson felt we needed an EMD person on the board and that the by-laws should be rewritten. Commissioner Brown disagreed that the by-laws should be rewritten.

District 3 - Commissioner Brown nominated Roger Raymond of Bucksport / Shea 2-1, Lawson opposed.

Commissioner Brown stated he has not received minutes from the last RCC Board of Directors meeting and questioned who's responsibility it was to take and submit them.

c.   Maintenance Contract - Brown's Communications

  • Director Dunno supplied the Commissioners with a Maintenance Proposal to cover 2 years maintenance for repairs, including factory service, engineering support, parts and labor for the RCC's MCC5500 console. The current agreement will expire April 30, 2007.
  • Commissioner Brown questioned where the funds would come from. Commissioner Shea explained this was an over cite on Director Dunno part.
  • Commissioner Lawson questioned how many repair calls have been made during the current contract.
  • Seven months would cost $2,834.00, this would be taken from the 07 budget, the remainder of $4,850.00 would be paid in the FY08 budget. Commissioner Shea suggested funding this contract from account 07-20-200. (equipment maintenance) Director Pinkham stated you could probably foresee maintenance soon. Commissioner Shea stated his willingness to fund the FY07 cost.

MOTION: move to enter into the 2 year agreement and to make the monthly payments out of account 07-20-200 for FY07. (Shea/Lawson 3-0, motion passed)

7. Unorganized Territory:

a.   Monthly Report

  • No formal report was given.

8. New Business:


9. Old Business:


10. County Clerk:

a.   Reschedule: Beverage v. Town of Trenton Tax Appeal

  • The Beverage v. the Town of Trenton Tax Appeal will be scheduled for May 8, 2007 at 1:00 p.m.

4:22 p.m.
MOTION: move to adjourn. (Shea/Brown 3-0, motion passed)

C. DePrenger
County Clerk

Filed: Addendum to City of Ellsworth & Townships 22-28 & 34 Agreement to include T-32.

Filed: Letter re: Lewis + Malm Architecture preliminary plans & cost estimates for an addition to the HC/BH Airport terminal.

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