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Commissioners Regular Meeting

Commissioner Shea called the meeting to order at 9:00 a.m. on Tuesday, June 12, 2007in the conference room at the County Courthouse in Ellsworth with Commissioners Lawson and Brown in attendance.

EMPLOYEE RECOGNITION:

The Commissioners expressed their gratitude and appreciation to Richard Davis for the outstanding job he did as Acting Facilities Director during the months of March through May 2007.  They also expressed their appreciation to the Clerk and Deputy Clerk for volunteering their assistance to the Maintenance and Treasurers Offices during the past few months.

9:00 a.m.: Trash Bid Opening
The following trash bids were opened:

Pine Tree Waste: Option 1 $72.00 per week
  Option 2 $68.00 per week
  Option 3 Did not address
     
Waste Management of Maine, Inc. Option 1 $345.00 per month
  Option 2 $365.00 per month
  Option 3 $225.00 per month
1-10 cubic yard dumpster for cardboard emptied once a week.
     
Evergreen Waste Systems Option 1 Did not address
  Option 2 $323.98 per month
  Option 3 Did not address

Bids were given to the Maintenance Technician, Richard Davis for verification and recommendation.

MOTION: move to accept the bid from Pine Tree Waste in the amount of $292.00 per month. (Lawson/Brown 3-0, motion passed)

ADJUSTMENTS TO THE AGENDA:

MOTION: move that the Commissioners ratify the Chairman’s signature on the Deferred Sentencing Contract. (Lawson/Shea 3-0, motion passed)

MOTION: move to add item 11-b, approval of Airline Lodge and Snack Bar Liquor License. (Shea/Lawson 3-0, motion passed)

MOTION: move to add item 1-c, approval for the Clerk to open bids for the Andrew Peters Office Building project on June 13, 2007 and to allow the Commissioners to come to an agreement on this bid via telephone conference. (Shea/Brown 3-0, motion passed)

COMMISSIONERS:

MOTION: move to approve the minutes of May 8, 2007 as presented. (Lawson/Brown 3-0, motion passed)

Commissioner Shea voiced his concern regarding employee parking during the upcoming renovation projects.

  • Work will begin in July on the jail parking garage ceiling, the District Court windows and the Andrew Peters Office Building. 
  • The following Policy was suggested regarding employee/public parking:

There will be 4 spaces allotted behind the Andrew Peters Building (on the eastern side, working to the west) and 4 spaces allotted above the Jail for construction crews.  The upper parking area between the Andrew Peters Office Building and the Jail Parking Garage will be reserved for customer parking.  Employees may park in any other available area, including the lot behind the State Farm Insurance Agency.  The Court system will come to an agreement with the Maintenance Department to designate parking spaces for Judges.  Employee cooperation would be greatly appreciated during this time.

  • Spare Sheriff’s Department cruisers will be parked off site.  Parking for handicapped individuals will be arranged for employees who need to park close to the building.
  • Window notices will be available for employees parking their vehicles in the State Farm Insurance Agency lot.
  • Commissioner Brown requested “no parking” signs along the far side of the parking garage area.

MOTION: move to authorize the Clerk and Facilities Direction to open the bids for the Andrew Peters Building, report their findings to the Commissioners and allow the Commissioners to take action via telephone vote. (Shea/Brown 3-0, motion passed)

EMERGENCY MANAGEMENT AGENCY:

There were no questions regarding the EMA Monthly Report.

  • Commissioner Shea asked how the site preparation is going at the Airport.  No progress has been made.
  • Commissioner Brown reported on the June 4th meeting with Department Heads, regarding the Emergency Preparedness Plan.
  • The placement of a Knox box on the Peters Building was discussed along with the implementation of ID Badges to be distributed to all employees once the plan is approved, and the purchase of at least 4-First Aid Kits.
  • Airport Manager Cossette reported that TSA requires airport employees to have a criminal history records check before they can have an ID badge.  The cost of this check is approximately $700.00 per person.
  • Surveillance cameras were discussed.  Commissioner Brown reported that there may be funds available in the future purchase this item.
  • Commissioner Lawson stated there are many grammatical errors in the Emergency Preparedness Plan that should be cleaned up before final approval.  Treasurer Crowley volunteered to edit the plan for grammatical errors.
  • Purchases for implementation of the Plan will be taken from the Professional Services account.  The Knox box should be paid for out of the Maintenance Account. 
  • Commissioner Shea suggested putting a key to the Andrew Peters Building in the Knox Box that we already have.

MOTION: move to give conceptual approval to the Emergency Preparedness Plan and that necessary funding for the badges and binding come from the Commissioners Professional Services Account and that hopefully, Federal Funding will come for other necessary purchases. (Brown/Shea 3-0, motion passed)

AIRPORT:

MOTION: move to execute the FAA Grant Offer for Runway 4-22 Safety Area Improvements, Pavement Crack Sealing and Remarking projects in the amount of $480,000.00; of which $456,000.00 is FAA funded.  County and State funding is $12,000.00 each. (Lawson/ Brown 3-0, motion passed)

MOTION: move to execute the FAA Reimbursable Agreement for Runway 4-22 Safety Area Improvements. (Lawson/Brown 3-0, motion passed)

MOTION: move to ratify the Airport Manager’s application to the TSA for reimbursement of airport security officer costs. (Lawson/Brown 3-0, motion passed)

  • Commissioner Shea suggested looking into providing our own security.  Commissioner Lawson stated that if the law said there will be TSA Officers at the airport then they should have to provide and pay for those officers.

Discussion: Terminal Building addition project

  • Airport Manager Cossette recommended to indefinitely suspend work on the terminal building expansion project as he is concerned the airport will have to assume some of the costs for airport security as well as the cost of the expansion project.  He also recommended that should he find in the future that Hancock County does not have to pay a portion of the security costs, the terminal building project be resumed.
  • Commissioner Shea suggested TSA find their space off site.  Commissioner Brown asked how long it would take to get the Terminal Building Expansion Project started again.  The answer was probably next spring.  Commissioners Brown and Shea agreed with Mr. Cossettes’ suggestion.

MOTION: move to authorize payment for a land purchase in the amount of $335,000.00 out of the Airport account and authorize the Treasurer to make payment. (Shea/Lawson 3-0, motion passed)

MOTION: move to go into executive session to discuss Private Hanger Land Lease negotiations. (Brown/Lawson 3-0, motion passed)

MOTION: move to come out of executive session. (Lawson/Brown 3-0, motion passed)

The Commissioners gave the Airport Manager their support regarding the private hanger land lease as discussed in executive session.

TREASURER:

The Treasurer stated bids for the TAN have been requested.

  • In regards to the UT Warrant, Commissioner Shea asked if the property owner was responsible to pay for a fire suppression bill submitted by the Town of Aurora.  Commissioner Shea suggested paying the UT warrant and withholding the fire suppression bill.  He felt an attempt should be made to recover these funds from the insurance company of the homeowner.  Treasurer Crowley stated, traditionally, we ask the fire department to have the homeowner pay the bill and that the county would consider paying the difference in what the homeowners insurance did not pay.  Upon further discussion, the Deputy Treasurer reported that the fire suppression check in the amount of $4,700.00 had already been mailed to the Town of Aurora prior to the warrant being approved by the Commissioners.
  • Treasurer Crowley suggested the UT Supervisor prepare a Policy addressing the payment of fire suppression bills.  Commissioner Shea agreed with this suggestion and requested the UT Supervisor have a policy written for the July 2007 meeting..

MOTION: move to approve Payroll Warrants #07-18, #07-19, #07-20, #07-21 and #07-22 in the amount of $302,509.51. (Brown/Lawson 3-0, motion passed)

MOTION: move to approve Expense Warrants #007-014, #007-106, #007-017 and #007-018 in the amount of $893,579.00. (Lawson/Brown 3-0, motion passed)

MOTION: move to approve Unorganized Territory Warrant #10 in the amount of $12,779.84. (Brown/Lawson 3-0, motion passed)

MOTION: move to submit a bill to the camp owner seeking reimbursement of $4,700.00 for fire suppression services. (Lawson/Shea 3-0, motion passed)

MOTION: move to go into executive session to discuss a Personnel issue with the Treasurer. (Brown/Shea 3-0, motion passed)

MOTION: move to come out of executive session. (Brown/Lawson 3-0, motion passed)

  • Treasurer Crowley requested to hire a Temporary/Part-time Clerk.

MOTION: move to approve the Treasurers request to hire a temporary/part-time Clerk for up to 20 hours a week at $10.00 per hour.  The Treasurer may hire this employee following the minimum posting period. (Lawson/Brown 3-0, motion passed)

MOTION: move to approve the Treasurers request of a $500.00 salary stipend for the Deputy Treasurer, this payment will come from the Payroll Account. (Lawson/Brown 3-0, motion passed)

11:05 a.m.: Recess
11:05 a.m.: Back in session

UNORGANIZED TERRITORY:

a.  Monthly Report

  • UT Supervisor Bunker requested that the Commissioners sign the following Dump Contracts:

A contract between Townships 9 & 10 and the Town of Franklin in the amount of $1,500.00 per year plus a user fee of $1.50 per bag, A contract between Township 3 and the Town of Burlington in the amount of $4,500.00 per year and a contract between Township 7 and the Town of Sullivan for use of their Transfer Station in the amount of $458.00 per year.

MOTION: move to approve a Dump Contract between Townships 9 & 10 and the Town of Franklin in the amount of $1,500.00 per year plus a user fee by the user of $1.50 per bag, to approve the Dump Contract between Township 3 and the Town of Burlington in the amount of $4,500.00 per year and to approve the Dump Contract between Township 7 and the Town of Sullivan in the amount of $458.00 per year. (Lawson/Shea 3-0, motion passed)

  • Commissioner Lawson would like to see the Town of Burlington approached regarding the reduction of their annual fee and charging a per bag fee.

Mr. Bunker requested the Commissioners endorse an agreement with the Department of Transportation regarding driving overweight trucks on certain highways in Hancock County.

MOTION: move to approve the DOT request to allow overweight trucks on certain highways in Hancock County. (Shea/Lawson 3-0, motion passed)

  • Mr. Bunker requested to purchase a lap top computer.

MOTION: move to approve the request from the UT Supervisor to purchase a laptop computer and related software, price not to exceed $1,000.00, funds to come from the Animal Control Account and the Roads Account. (Shea/Brown 3-0, motion passed)

COURTHOUSE BUILDINGS:

Maintenance Technician Davis presented the following quotes for the replacement of an air conditioning unit in the Registry of Deeds:

Sprague Appliance $2,091.66, $2,309.85 and $2,931.11
Andy’s Refrigeration $11,102.93
Mechanical Services $3,090.00

MOTION: move to approve the quote from Mechanical Services in the amount of $3,090.00, to be paid from account 06-20-350-Air Conditioning & Heating. (Lawson/Brown 3-0, motion passed)

SHERIFF:

  • Sheriff Clark reported a total of $19,914.00 was collected in Jail Board for May 2007.

MOTION: move to approve the hire of Christopher Staples of Ellsworth, Gregory McKay of Searsport and Shawn Biggar of Dedham as part-time Corrections Officers, effective June 16, 2007 at $12.00 per hour. (Brown/Lawson 3-0, motion passed)

MOTION: move to authorize the Chairman to sign the Law Enforcement Contract for the Town of Tremont. (Brown/Lawson 3-0, motion passed)

  • The rate for this contract increased by $1.00 per hour.  Each month a check is received from the Town, payroll expenses are applied, the gas account is reimbursed and the remainder is put into the cruiser account.
  • Commissioner Shea requested a copy of the monthly statement for deposits into the cruiser account.

Jail Administrator Dannenberg requested to increase the hours of the Jail Records Clerk to 42.5 hours per week.

  • Commissioner Brown did not take issue with supporting this idea, but felt this may be a union issue and stated it should not be voted on until after the Union has agreed to the contract currently under negotiation.
  • Commissioner Shea did not anticipate any opposition from the Union in increasing the hours of the Jail Records Clerk.  Commissioner Lawson encouraged the Jail Records Clerk to declare his actual hours worked and that they will work to change his hours within the Union Contract.
  • Jail Administrator Dannenberg and Sheriff Clark preferred that the Commissioners increase the Step of the Jail Records Clerk rather than increasing his hours to 42.5.

MOTION: move to table the Jail Administrators request, ask that the employee be paid for his actual hours worked, until details to increase his Step can be worked out. (Shea/Lawson 3-0, motion passed)

Sheriff Clark requested to pay the MDEA their portion of 10% from the Sorrento property forfeiture.

MOTION: move to approve the transfer of 10% ($10,300.00) of the funds received from the Sorrento property to the MDEA. (Lawson/Brown 3-0, motion passed)

  • Commissioner Shea endorsed the contract as presented.

RCC 9-1-1:

  • There were no questions regarding the RCC/9-1-1 Monthly Report.

b.  Approval to hire Jennifer Grant of Roque Bluffs as a full-time Dispatcher at Grade 9-A, $12.73 per hour.

MOTION: move the approval to hire Jennifer Grant of Roque Bluffs as a full-time Dispatcher at Grade 9-A, $12.73 per hour. (Brown/Lawson 3-0, motion passed)

  • Commissioner Brown voiced his concern regarding the fact that the CAD system is not being utilized.  He suggested contacting CBE to see if they can implement the process.  The Commissioners suggested sending a letter to Director Dunno addressing the situation.

12:15 p.m.: Recess
1:00 p.m.: Back in Session

1:00 p.m.:Infirmity Tax Appeal Hearing for Shelton v. the Town of Trenton – This is expected to be held in Executive Session.

1:00 p.m.: Commissioner Shea called the hearing to order and swore in the participating parties.

MOTION: move to go into executive session. (Brown/Lawson 3-0, motion passed)

1:55 p.m.
Commissioner Shea declared the hearing closed.

MOTION: move to come out of executive session. (Lawson/Shea 3-0, motion passed)

In the matter of the abatement request of Richard Shelton, it appears there are no taxes owed for the year 2006; therefore it appears the Commissioners have no authority in rendering a decision on this request.  Mr. Shelton does qualify for the Circuit Breaker Act and is encouraged to pursue this avenue.

Commissioner Brown expressed his concern that the Treasurers Office has been open from 8:30 a.m. to 4:00 p.m.  It was the consensus of the Board that the Treasurers Office should be open from 8:00 a.m. to 4:00 p.m. Monday through Friday and that it should not be closed during lunch hours.

The following Tax Appeal Hearings were scheduled:
The Amanda Trust, Andrea C. Brower Trustee v. the Town of Dedham Tax Appeal Hearing was scheduled for July 10, 2007 at 1:00 p.m.

The Howard S. Brower v. the Town of Dedham Tax Appeal Hearing was scheduled for  July 10, 2007 at 3:00 p.m.

Robinson, Biskind and Cohen v. the Town of Brooksville was scheduled for August 14, 2007 at 1:00 p.m.

Eaton v. the Town of Castine was scheduled for August 14, 2007 at 3:00 p.m.

Commissioner Brown requested that the Clerk contact the City of Ellsworth Building Inspector to conduct a structural integrity survey of the Old Jail.

MOTION: move to ask the City Building Inspector to inspect the structural integrity of the Old County Jail. (Shea/Brown 3-0, motion passed)

MOTION: move to approve the 2007-2008 Off Premise Liquor License for the Airline Snack Bar and Lodge. (Shea/Lawson 3-0, motion passed)

2:05 p.m.: Executive Session – Union Negotiations

MOTION: move to go into executive session to discuss union negotiations. (Shea/Brown 3-0, motion passed)

5:45 p.m.
MOTION: move to come out of executive session. (Brown/Shea 3-0, motion passed)

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