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Commissioners Regular Meeting

Commissioner Shea called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Wednesday, June 18, 2008 in the conference room at the county courthouse in Ellsworth with Commissioners Lawson and Brown in attendance.

The following adjustments were made to the agenda:

MOTION: move to add the approval of the Fletchers Landing Township / City of Ellsworth trash removal contract as item 8-b. (Shea/Brown 3-0, motion passed)

MOTION: move to add a discussion regarding the RCC Board of Directors as item 6-e. (Brown/Shea 3-0, motion passed)

COMMISSIONERS:

MOTION: move to approve the minutes of the May 20, 2008 commissioners regular meeting. (Brown/Lawson 3-0, motion passed)

MOTION: move to accept the courthouse trash removal bid submitted by Pine Tree Waste at a weekly cost of $68.00, $3,536.00 annually. (Shea/Lawson 3-0, motion passed)

AIRPORT:

MOTION: move to approve the ratification of the FAA grant offer for project AIP 25 in the amount of $442,130.00 and allow the chairman to sign said grant offer on behalf of the county. (Lawson/Brown 3-0, motion passed)

  • Airport Manager Cossette updated the commissioners regarding the essential air services program. The funding for this program is scheduled to expire in October 2008. Colgan Air has presented two options, one option provides for service using 34 passenger aircraft and the other would use aircraft with 4 seats removed. Airport Manager Cossette does not think the FAA will approve the latter change. Alternative operating schedules have been offered between Boston, Augusta and Rockland. Colgan has stated they will provide additional flights during the months of July and August.
  • Airport Manager Cossette asked the commissioners if they wanted to upgrade to Class I certification. An estimate of first years cost for said certification is $295,675.00. Colgan Air has included this figure in its EAS proposal. The need to begin planning for Class I certification is immediate, even though the FAA has not disapproved Colgan’s proposal of a 30 seat aircraft.
  • A two-year waiver has been prepared requesting a delay in the purchase of an emergency vehicle for the airport. The cost of the rapid response vehicle is approximately $395,000.00. An ARFF (Airport Rescue Fire Fighting) vehicle could be procured in approximately six months. There is a possibility that the grant application can be approved as early as September 08, due to Congress delaying the reauthorization FAA funding. Training would take approximately 2-2 ½ months.
  • Three to four full-time employees would be needed and Fire Fighter I certification is desired. Duties would also include airport maintenance work. A memorandum of understanding with the Coast Guard will be in place soon to provide water rescue services, the FAA is prepared to sign off on this agreement.

Airport Manager Cossette recommended that the commissioners write a letter to the USDOT advising them that option B utilizing 30 passenger aircraft is a better fit for the Hancock County Bar Harbor Airport.

MOTION: move to have Airport Manager Cossette and Commissioner Shea work on drafting a response to the USDOT requesting Option B - the 30-seat option. (Shea/Brown 3-0, motion passed)

Discussion: Commissioner Lawson stated that she believes the 34-seat option is inevitable.

MOTION: move to seek a 2-year waiver request from 139 requirements. (Brown/Lawson 3-0, motion passed)

MOTION: move to seek proposals for an ARFF vehicle. (Brown/Lawson 3-0, motion passed)

9:40 a.m.

MOTION: move to go into executive session to discuss a personnel matter. (Brown/Lawson 3-0, motion passed)

10:07 a.m.

MOTION: move to come out of executive session. (Brown/Lawson 3-0, motion passed)

MOTION: Authorize the airport manager to advertise, in the necessary media, for an assistant airport manager. (Brown/Lawson 3-0, motion passed)

TREASURER:

  • Commissioner Shea discussed the reserve account used to pay off the civil process vehicle.

Deputy Treasurer Atwater presented the following payroll and expense warrants for approval.

MOTION: move approval of payroll warrants #08-18, #08-18-1, #08-19, #08-20, #08-21, #08-22 and #08-22-1 in the amount of $338,092.69. (Lawson/Brown 3-0, motion passed)

MOTION: move approval of expense warrants #008-016, #008-017 and #008-018 in the amount of $257,784.20. (Lawson/Brown 3-0, motion passed)

MOTION: move approval of UT warrant #12 in the amount of $13,636.45. (Lawson/Brown 3-0, motion passed)

  • Commissioner Shea discussed the possibility of not seeking a TAN for 2008. He suggested delaying major projects until later in the year.
  • Commissioner Lawson expressed her concern that the new title of the jail reserve accounts might be too restrictive and suggested removing the word “government” from the title.. The treasurer has assured Commissioner Shea that there will be no problems with this issue.

MOTION: move transfers from jail accounts G1-3014-20-transport vehicle, G1-3021-00-repair projects, G1-3021-30-copier and G1-3022-70-medical payments, to account G1-2010-20-Unanticipated Government Budget Modifications, in the amount of $161,797.76, effective December 31, 2007. (Lawson/Brown 3-0, motion passed)

SHERIFF:

  • Sheriff Clark distributed the jail board report for May 2008. Currently, there is one federal prisoner boarded at the jail. A discussion regarding various county jails and boarded prisoners followed.
  • Sheriff Clark requested a pay increase for Corporal Crystal Hobbs while acting as a sergeant during a correction officer’s leave of absence. Sheriff Clark stated there was nothing in the union contract that addressed the issue of having a corporal on duty during every shift.

MOTION: move the promotion of Amy Megno from part-time corrections officer to temporary full-time corrections officer, for a 26 week period, during the absence of Sgt. Amy Smith, effective July 5, 2008 at Step 9-A, $13.60 per hour and to elevate Corporal Crystal Hobbs to acting Sergeant, for the same 26 week period, at a rate of $15.56 per hour. (Brown/Lawson 3-0, motion passed)

MOTION: move the hire of Timothy Jones of Surry as a part-time cook, effective June 21, 2008 at the rate of $12.00 per hour. (Brown/Lawson 3-0, motion passed)

  • Sheriff Clark and Jail Administrator Dannenberg requested a surveillance system for the jail. He gave two scenarios to promote his request.
  • The Sheriff has visited the facility in Bucks Harbor to review their camera system. He requested that the commissioners recognize that Bucks Harbor has followed the bid process and requested approval to purchase a similar system for the Hancock County jail. The standard unit consists of 16 cameras. The cost of the system is approximately $6,000.00. Additions to the system can be made at any time.
  • Commissioner Shea was advised by MCCA Risk Pool that the jail should have surveillance cameras. He suggested purchasing the system out of the 11-20-300 account and if adequate funds are not available by the end of the year, a transfer would be made.

MOTION: move to purchase a camera surveillance system for the jail, to be paid from account 11-20-300, cost not to exceed $7,500.00 and to waive the $2,500.00 bid process limit, recognizing that Bucks Harbor has followed this protocol. (Lawson/Brown 3-0, motion passed)

  • Commissioner Brown voiced his concerns regarding the by-passing of the bid process and not allowing local bidders to bid on the project.

MOTION: move approval of the 2008-2009 law enforcement contract between the County of Hancock and the Town of Tremont. (Lawson/Brown 3-0, motion passed)

RCC/9-1-1:

  • Director Dunno regretfully asked the commissioners to accept the resignation of part-time dispatcher Dawn Flagg. She stated Ms. Flagg was an exemplary employee and was sad to see her leave.

MOTION: move to accept the resignation of part-time dispatcher Dawn Flagg, effective May 19, 2008. (Brown/Lawson 3-0, motion passed)

MOTION: move approval of the MOU between the County of Hancock and the City of Ellsworth for night backup. (Lawson/Brown 3-0, motion passed)

  • Commissioner Brown asked if the new IT person, Jason Ingalls from the City of Ellsworth would be working on the CAD portion of the Spillman system. The answer was yes.
  • Director Dunno distributed a spreadsheet detailing the cost of an upcoming Spillman training. Commissioner Shea suggested payment for this expense be paid from the treasurer’s technology reserve account.

MOTION: move to allow up to $1,450.00 of funds to be paid from the technology reserve account, 04-70-200, to pay for Spillman training for Rolly Means. (Lawson/Shea 3-0, motion passed)

  • Director Dunno updated the commissioners regarding recent downtime at the Penobscot County RCC. An electrical back up and response timing caused this issue. Fair Point Communications is investigating the incident and will report their results soon.
  • The communications grant Director Dunno has been working on will be turned in to EMA by July 1.
  • Commissioner Brown stated that the commissioners have, in the past, been under pressure to fund the RCC at a higher rate. He projects an increase of at least $150,000.00 in the FY09 budget. Commissioner Brown proposed that the commissioners ask for a proposal for dispatching and PSAP services from the County of Penobscot. He would also like to bring this proposal to the RCC Board of Directors for their input.
  • Commissioner Shea stated the Board of Directors expressed their concern in not having two dispatchers on the night shift. He agreed the Board of Directors input was needed.
  • Commissioner Brown stated he believed by working on dispatch/PSAP consolidation, we could save the taxpayers money and felt obligated to the taxpayers to seek proposals for this service.
  • Commissioner Lawson stated that cost analysis was needed comparing the Hancock County RCC and the Penobscot County RCC and discussed the possibility of adding the cost of the RCC to the county tax bill.
  • Commissioner Shea suggested adding the request to the July RCC Board of Directors meeting agenda.

MOTION: move to contact the RCC Board of Directors and inform them that the commissioners would like to discuss the possibility of contracting with Penobscot County for dispatching / PSAP services. (Brown/Shea 3-0, motion passed)

AMENDMENT: move to offer a friendly amendment to change the previous motion to include the words either/or/and, thus creating two possible scenarios for dispatching services and or PSAP services. (Lawson/Shea 3-0, motion passed)

REGISTRY OF DEEDS:

MOTION: move to approve the hire of Beth Austin of Mariaville as a temporary/part-time clerk in the Registry of Deeds from July 1, 2008 through August 23, 2008, effective June 28, 2008 at the rate of $12.00 per hour. (Lawson/Brown 3-0, motion passed

  • Register Curtis updated the commissioners regarding website issues.

UNORGANIZED TERRITORY:

  • Unorganized Territory Supervisor Bunker updated the commissioners regarding his joint effort with the County of Penobscot to provide snow removal, sand and salt for the Nicatous Road in Township 3.

MOTION: move to enter into a joint agreement with the County of Penobscot regarding sanding and salting of the Nicatous Road based upon miles plowed. (Brown/Shea, motion passed)

MOTION: move to approve the contract between the City of Ellsworth and the County of Hancock for trash removal in Fletchers Landing Township. (Shea/Lawson 3-0, motion passed)

  • Commissioner Lawson asked when E/9-1-1 addressing would be completed in the UT’s. Mr. Bunker stated he possibly could be done by the end of the year. Mr. Bunker stated that as far as the postal service is concerned, he has completed the process.
  • Commissioner Lawson suggested assigning numbers to the plots of land currently listed on his maps downstairs. The difference between GPS and GIS units was discussed.

OLD BUSINESS:

MOTION: move to reschedule the Shelton v. the Town of Trenton poverty abatement hearing for July 8, 2008 at 1:00 p.m. (Shea/Brown 3-0, motion passed)

MOTION: move to reschedule the Ewing grievance hearing to July 8, 2008 at 3:00 p.m. (Shea/Lawson 3-0, motion)

COUNTY CLERK:

  • The clerk presented the commissioners with a letter to the City of Ellsworth requesting an amendment to the city Traffic Code to include county properties located at 50 and 70 State Street.

MOTION: move approval to seek an amendment to the city traffic code to include county properties located at 50 and 70 State Street. (Brown/Shea 3-0, motion passed)

  • Commissioner Brown wanted clarification as to if the commissioners would be delegating parking enforcement to the City while keeping their authority over the grounds. Commissioner Lawson assured him that the City would only have authority to write tickets and allow for towing.

1:20 p.m.

MOTION: move to adjourn. (Lawson/Brown 3-0, motion passed

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