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Commissioners Special Meeting

Commission Chairman, Percy L. Brown, Jr., called the meeting to order at 2:00 p.m. on February 12, 2009, in the commissioners meeting room of the Hancock County Courthouse, located in Ellsworth, with Commissioners Lawson and Joy in attendance.

MOTION: change of schedule of agenda. (Joy/Brown 2-0, motion passed)

2:02 p.m.

MOTION: to enter into executive session, under MRSA 1 §6(A), in order to speak with the financial manager. (Joy/Lawson 3-0, motion passed)

Commissioner Brown declared the meeting back in session.

MOTION: to approve the proposed capital accounts; restore the contingency and to approve the transfers recommended by the finance director. (Lawson/Joy 3-0, motion passed)

Financial Manager, Philip Roy, presented the commissioners with the following proposed transfers.

E08-70-150 Probate Storage File Balance in account $17,379.96

G1-3014-50 Probate Surcharge

Balance in account $769.00

$7,000 from E08-70-150 Probate Storage file to G1-3014-50 Probate Surcharge account.

Balance after transfer:

E08-70-150 Probate Storage file Balance $10,379.96
G1-3014-50 Probate Surcharge Balance $7,769.00

$13,000.00 from E11-70-300 jail vehicle to G1-3010-20 Unanticipated Govt. Budget Modifications.

$25,000.00 from E11-70-400 Jail Reserve Building to G1-3010-20 Unanticipated Govt. Budget Modifications.

$92,153.00 from R-11-106 CCA to G1-3010-20 Unanticipated Govt. Budget Modifications.

$23,382.00 from R-11-106 CCA to G1-3010-20 Unanticipated Govt. Budget Modifications.

$1,500.00 from G1-3021-30 Jail Copier to G1-3010-20 Unanticipated Govt. Budget Modifications.

The financial manager requested that the commissioners consider the following as per Title 30-A §924.

Restore the contingency to $100,000.00.

$100,000.00 - Authorize the creation of a Professional Services capital account.

$10,000.00 – Authorize the creation of an Equipment reserve account.

$10,000.00 in the Treasurer Technology account G1-3014-10

$10,000.00 in the Courthouse Technology account G1-3011-01

$5,000.00 in the Commissioners Copier account G1-3012-20

$15,000.00 – Authorize the creation of a new Unfunded Liability Account.

By following the above recommendations, the county will have $749,250.00 in the Surplus account plus, $2,758,997.00 in the capital account and $100,000.00 in the contingency account for a grand total of working capital of $3,608,247. In other words, a very healthy county!

2:27 p.m.

MOTION: to enter into executive session, under MRSA Title 1 §6(A), for the purpose of conducting UT Deputy Supervisor interviews and to discuss the RCC Director position. (Lawson/Joy 3-0, motion passed)

5:20 p.m.

Commissioner Brown declared the meeting back in session.

5:21 p.m.

MOTION: to adjourn. (Lawson/Joy 3-0, motion passed)

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