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Commissioners Regular Meeting

Commission Chairman, Percy L. Brown, Jr., called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, November 3, 2009in the conference room of the county courthouse in Ellsworth with Commissioner’s Lawson and Joy in attendance.

9:15 Health insurance RFP updates:

  • Michael Giles of Atlantic Insurance & Benefits briefed the commissioners on his progress regarding the creation and distribution of an RFP for health insurance. He distributed a comparison chart of comparable insurance policy premiums.
  • Mr. Giles will contrast the benefits of the different plans. He stated that Anthem and MMEHT were comparable or above the current plan and Aetna was below it.
  • The clerk will research what the present reinsurance cap is and forward the information to Mr. Giles.

Adjustments to the Agenda:

MOTION: to add item 4-C, discussion of a tax bill received on the purchase of property in Trenton near the airport. (Lawson/Joy, 3-0 motion passed)

COMMISSIONERS:

MOTION: to approve: minutes of the October 6, 2009 commissioners’ regular meeting, October 13, 2009 UT snow bid opening and October 28, 2009 meeting with council. (Lawson/Joy 3-0, motion passed)

  • Commissioner Joy updated commissioners Brown and Lawson regarding MCCA issues.
  • Commissioner Joy stated that county dues are an issue. 13 counties will have a decrease in dues and three counties will have an increase in dues. Commissioner Joy stated that he is unwilling to pay dues that are more than this year. This issue has been tabled to this months meeting.

EMERGENCY MANAGEMENT AGENCY:

  • Director Pinkham gave a brief update on the recent EMA statewide communications drill.
  • The scenario was similar to the ice storm of 1998 and they were evaluated by FEMA. Several county government departments were involved.
  • Director Pinkham stated that there is enough fuel at the court house to run the SO/ RCC for 3.5 days. They do have an agreement with No Frills Oil that no.2 fuel oil would be delivered.
  • Positive feedbacks received were: positive management, good leadership, excellent ham operator group although they would like to encourage more ham operators to participate.
  • Negative feedbacks received were: There is limited IT support as they encountered problems with two computers. Deputy Director Feury contacted the State of Maine IT and was able to fix the problems via telephone.
  • Commissioner Brown asked if we should have notified CBE of the event so that they are available. Deputy Director Feury stated that it would be beneficial to have an MOU with someone local who could be available.
  • Flu immunizations—clinics are restricted to school age children. Private care physicians are immunizing pregnant women. Osco pharmacy flu immunization supply is depleted and they do not expect to get more. Walgreens will supply immunizations by appointment only. H1N1 vaccines are slowly coming in and are currently only for school age children.

AIRPORT:

  • Interim airport manager, Allison Navia updated the commissioners regarding the feasibility of having the county cover the law enforcement officer requirements at the airport. After speaking with Sheriff Clark, it was decided that it would cost more to hire two additional officers rather than continuing the current security agreement.
  • The ARFF building is coming along nicely. The roof has been sealed and the contractor currently has electricians, plumbers, fencers and pavers working on the site. Dry wall is being hung and siding is up on the west side of the building.
  • Seasonal grading has been completed close to Stony Brook and will continue in the spring. A makeshift bridge has been constructed over the brook.
  • Due to the removal of the localizer antenna, Colgan Air has had to cancel five outgoing flights and four incoming flights. Incoming flights have been diverted to Augusta and arrangements have been made to have taxis or busses transport the passengers from there. The station manager at BHB has approached interim manager Navia inquiring about the possibility of reimbursement for transport services.
  • Interim airport manager Navia continues to track enplanements. Penobscot Island Air can report 470 enplanements for this year so far.
  • The FAA has recently revised the requirements for snow removal at certificated airports. A description of deteriorating conditions was discussed. Due to these requirements, interim airport manager Navia would like to replace the 1999 Ford Ranger with a truck capable of carrying a sander. She asked for the commissioners’consideration in the matter. CFO Roy stated that money is available as there are left over funds in the ARFF account. This money could be used to purchase a utility truck, supplementing with capital account funds.

OFFICE OF FINANCIAL AFFAIRS:

MOTION: to approve the general fund payroll warrants #09-40, #09-41, #09-42 and #09-43 in the aggregate amount of $283,366.41. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the general fund expense warrant, #009-32 and #009-33 in the aggregate amount of $657,780.64. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the Jail and Unorganized Territory expense warrant #10-06 in the amount of $56,153.07; the jail portion being $43,224.30 and the UT portion being $12,928.77. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a request for transfer of budgeted funds from account E10-50-430 UAD Planning Commission to account E10-01-500 Patrol Overtime, in the amount of $481.46. (Lawson/Joy 3-0, motion passed)

  • CFO Roy brought to the commissioner’s attention a tax bill from the town of Trenton in the amount of $1,128.89 for the purchase of the Higgins property. He stated that the county is not a taxable entity and therefore suggested to submit a gift in lieu of taxes.

MOTION: to give a gift in lieu of taxes to the town of Trenton to be taken from the general fund account in the amount of $1,128.89. (Lawson/Joy, 3-0 motion passed)

  • CFO Roy will separate the airport, jail, and UT accounts into individual AP journals.
  • CFO Roy expressed his concern on the comp time buy out for the sheriff’s department as he feels it is underfunded.

RCC/PSAP:

  • Director Wellman asked if the commissioners had any questions regarding her monthly report.
  • Director Wellman would like to dissolve the RCC board of directors.
  • Commissioner Lawson stated that a letter of dissolution should come from the commissioners. RCC Director Wellman will send certificates of appreciation along with a memo thanking the current board members for their service and asking them to nominate persons for the tactical advisory board.
  • The commissioners will meet before the BAC meeting on Wednesday to sign the updated by-laws.
  • An employee will be out on leave for approximately 5 weeks. Commissioner Brown suggested advertising for a part time position.
  • Commissioner Lawson suggested developing a schedule for seven dispatchers rather than eight.
  • Commissioner Lawson suggested postponing Director Wellman’s evaluation to December.

DISTRICT ATTORNEY:

  • DA Povich stated that he needs to know by December if they will be getting a new server He has not heard back from Dave Barter. Commissioner Brown suggested postponing the server discussion to the December meeting.

  • District Attorney Povich requested to change the district attorney administrative assistant position from a wage/hourly position to an exempt/salaried position.

  • Commissioner Brown commended Terry Campbell for the work she has done and that she is a good employee.

MOTION: that we proceed with the proper procedure to fill out the forms to make the position of administrative assistant to the District Attorney an exempt position. (Lawson/Joy, 3-0 motion passed)

11:15 am Break

11:25 back in session

REGISTRY OF DEEDS:

  • Register Curtis reported that revenues were up $41,520.21 over last years figures.
  • Register Curtis presented a formula, based on the judge’s FOA decision, to determine bulk copy fees. This formula has been distributed to all attorneys representing other counties as well.
  • Commissioner Brown asked what the cost would be to have a subscription. Register Curtis distributed a comparison sheet on what other counties have charged. Agents who are subscribers could receive copies at reduced or free of charge.
  • Commissioner Joy suggested charging zero fees for website copies.
  • Register Curtis would like to recommend that in house fees be returned to $1.00. Commissioner Joy would like a formula to justify this fee.

MOTION: to approve setting, temporarily, bulk sale copies and individual downloads from the website at zero dollars. (Brown/Lawson, 3-0, motion passed)

  • Register Curtis asked if a letter should be sent to Mac Image informing them that Aptitude would be doing uploads or to his attorney notifying them that they will continue to receive data.
  • Register Curtis will meet with the clerk to formulate a letter.

12:10 p.m. Lunch Break

12:46 p.m. back in session

MAINTENANCE DEPARTMENT:

Courthouse snow removal bids:
  Plowing/hr Sanding/hr    
MRD Services: 65.00 65.00 liability ins. included
R.F. Jordan & Sons: $48.00 $60.00 liability ins. included
K.J. Dugas Const.: $49.77 $58.50 liability ins. included

A bid was received after the deadline and remained unopened.

Facilities Director Davis will take the bids to review and will report back to give his recommendation.

MOTION: to award the 2010 snow removal contract to R.F. Jordan & Sons in the amount of $48.00/ hr plowing and $60.00/ hr. sanding. (Joy/Lawson 3-0, motion passed)

1:05 p.m.: Tax appeal – Lawrence v. the Town of Aurora

Commissioner Brown called the tax appeal hearing of Lawrence v. the Town of Aurora to order at 1:05 p.m. with Commissioners Lawson and Joy in attendance. Participants were sworn in and testimony was taken. An audio tape of the hearing is available in the commissioners’ office upon request.

2:49 p.m.

Commissioner Brown called the meeting back into regular session. Deliberations will be held during the December 1, 2009 commissioners’ regular meeting.

UNORGANIZED TERRITORY:

The following snow bids were opened by Commissioner Lawson and the county clerk on October 14, 2009 and turned over to the UT E9-1-1 Addressing Officer for his recommendation.

Township #7:

Rowland Robinson $3,500.
   

 

MOTION: to award the 2009/2010 Township #7 snow removal contract to Rowland Robinson in the amount of $3,500. (Joy/Lawson 3-0, motion passed)

Township #8:

Barry’s Trucking $13,250 Certificate of liability and equipment list enclosed.
R.F. Jordan $16,800 Certificate of liability and equipment list enclosed.

MOTION: to award the 2009/2010 Township #8 snow removal contract to Barry’s Trucking in the amount of $13,250. (Joy/Lawson 3-0, motion passed)

Township #9:

Jeff Albee $3,800 Certificate of liability enclosed.

MOTION: to award the 2009/2010 Township #9 snow removal contract to Jeff Albee in the amount of $3,800. (Joy/Lawson 3-0, motion passed)

MOTION: to approve the 2009/2010 snow removal for T22 and T28 to Randy Perry.

(Joy/Lawson 2-1, motion passed. Lawson abstained)

  • No bids were received for T22 & T28. Marc Perry contacted Randy Perry who supplied snow removal last year. Randy Perry was willing to provide service at the same cost as last year. Commissioner Joy suggested contacting the home owners to see if anyone would be willing to supply snow removal services for T-22 and T-28.

MOTION: to approve the fire contract renewal for Township 10 with the Town of Cherryfield in the amount of $1,500.00. (Joy/Lawson 3-0, motion passed)

  • Commissioner Brown suggested that we try to find someone in the County of Hancock to supply this service in the future.

MOTION: to approve the 2009/2010 trash contract between Township 10 and the Town of Cherryfield which factors to be $110.00 per person in which we will pay through the month of December and to include a $1,000.00 subscription. (Joy/Lawson 3-0, motion passed)

  • It was asked who determines how many residents are in T10. E 9-1-1 Addressing Agent Perry would like the opportunity to verify the number of residents in T10 to determine fair charges.
  • E 9-1-1 Addressing Agent Perry would like to distinguish T10 residents with separate dump stickers.

MOTION: to approve the trash contract addendum with the City of Ellsworth to include T10, T22, T28, T32, and T34 for bulky trash items in the annual amount of $500 per year. (Joy/Lawson 3-0, motion passed)

  • E-9-1-1 Addressing Agent Perry presented the commissioners with an updated UT map. He also apprised the commissioners of the progress being made in E9-1-1 addressing and of a request from the Dwinal Pond 4 Seasons Club, Inc to use the Nicatous Road for ATV use.
  • CFO Roy stated that MOU‘s have been drawn in Somerset county with area clubs to post speed limit signs and staying to the far right of the road.
  • Commissioner Brown instructed E 9-1-1 Addressing Agent Perry to inquire in other counties to see if they have MOU’s similar to this.

COUNTY CLERK:

  • A budget workshop has been scheduled for November 20, 2009 at 9:00 a.m. to review the budget and to give final recommendations. Malcolm Ulmer and Mike Giles will be invited to address the commissioners regarding health insurance.

MOTION: to table the resignation of Janine Gardner to November 9, 2009 at 12:00 p.m. (Joy/Lawson 3-0, motion passed)

MOTION: to approve the RCC by-laws as revised. (Joy/Lawson 3-0, motion passed)

  • The clerk reported that the insurance cap is $75,000.00 per person. The reinsurer will take over once this cap has been reached.

MOTION: to adjourn. (Lawson/Joy 3-0, motion passed)

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