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Commissioners Special Meeting

Commission Chairman Percy L. Brown, Jr. called the special meeting of the Hancock County Commissioners to order at 9:00 a.m. on Monday, May 17, 2010in the commissioners meeting room of the county courthouse in Ellsworth with Commissioner Joy in attendance.

The continuation of the Henderson v. the Town of Penobscot tax appeal hearing commenced immediately upon declaring the special meeting open. Commissioner Brown stated that Commissioner Lawson has chosen to excuse herself from the hearing and will not be participating in the process. Other attendees included Ellery Bane, Paul Bowem, Harold Hatch, Kathleen Henderson and Rich Abatie.

As the participating parties were previously sworn in at the February 2, 2010 hearing, they were asked to give a brief summary of the information presented at said hearing and then to continue on with their respective presentations. An audio tape of the hearing is available, upon request, in tat commissioners’ office.

Commissioner Brown declared the hearing closed at 9:48 a.m., parties will be notified of the deliberation date, once it has been established.

10:25 a.m.: Commissioner Lawson joined the meeting.

Commission Chairman Percy L. Brown, Jr. called the tax appeal of Freeman v. the Town of Brooksville to order at 10:28 a.m. with Commissioners Joy and Lawson in attendance. Other attendees included Darrell Fowler, Diane O’Connell, Ellery Bane, Richard Bakeman, John Gray, John Freeman, Ellen Best and Susan Farrar. Participating parties were sworn in and testimony was heard. An audio tape of the hearing is available, upon request, at the commissioners’ office.

Commissioner Brown declared the hearing closed at 12:11 p.m., parties will be notified of the deliberation date, once it has been established.

12:12 p.m.: Break for lunch.

Commission Chairman Percy L. Brown, Jr. called the tax appeal of Eaton v. the Town of Castine to order at 1:00 p.m. with Commissioners Joy and Lawson in attendance. Attorney Ed Bearor of Rudman and Winchell requested a continuation due to a conflict of interest related to representation.

MOTION: to continue the Eaton v. the Town of Castine tax appeal hearing. (Joy/Lawson 3-0, motion passed)

The clerk will notify the parties of the continuation date, once the hearing has been rescheduled.

Jail: Sheriff William F. Clark distributed a spread sheet noting jail personnel services comparisons from 2006 through 2010. 2009 figures were intentionally left out due to the ½ year status. The supplemental budget process, budget projections for FY11, FY12 and FY13 and pre-trial services were discussed. Projected unexpended funds for fiscal year 2009-2010r was discussed. Community Corrections reimbursements/surcharge funds have been received with the exception of an additional $29,854.

MOTION: to approve the proposed FY11-12 and FY12-13 jail budget as proposed by the sheriff. (Joy/Lawson 3-0, motion passed)

Discussion: Commissioner Joy questioned the amount of overtime used and preferred that it be reported more accurately within the proper accounts, not distributed between the overtime and part-time accounts.

2:40 p.m.

MOTION: to enter into executive session under MRSA Title 1 ss. 405 6-A, to discuss a personnel issue. (Joy/Lawson 3-0, motion passed)

2:54 a.m.

Commissioner Brown declared the meeting back in session with nothing to report.

Tiffany Free, Mindy Lagasse and Josh Harbox of New England Communications presented attendees with a demonstration of an Avaya telephone system. Service would be provided through the Bangor office. There is no yearly licensing and the county would not be required to update the software. Maintenance contracts cost of approximately $400 per month. The cost for service on a time and materials basis is $90 an hour and is available once the one year limited warranty has expired.

Rich McAdam of CMC Technology Group demonstrated NEC and Toshiba telephone systems. Service would be provided through the Bangor or Farmingdale office. Maintenance agreements cost approximately $2,000 annually and will be offered once the one year limited warrant has expired. Maintenance on a time and materials basis is available.

Lori Bennett and Bruno Asselin of Sierra Communications presented attendees with a demonstration of a Panasonic telephone system. Service would be provided through the Ellsworth office. An annual maintenance agreement would be available once the 2-year limited warranty has expired, a labor contract would be available after the first year.

All systems presented would be housed in the server room.

Registry of Deeds: Register of Deeds, Julie Curtis presented the commissioners with her projections of the cost of bulk sale and copy fees. Bulk fees calculate out to $158.84 per month based on 22 days per month at 80 documents per day. Self serve requests for documents would cost $.25 per page, but if the documents have to be e-mailed, the cost would be $.50 per page. Calculations could be evaluated monthly or annually. A monthly subscription fee of $25 was proposed for unobstructed viewing with unlimited printing. Recording fees were discussed.

Register Curtis recommended the following: to set bulk website fees at $.09 per document. To set a monthly subscription fee at $25 for frequent users who want an unobstructed view and unlimited printing and to set self serve requests for documents at $.25 per page and e-mailed copies of documents at $.50 per page. Bulk rates are defined as: the county supplying the information, in bulk, electronically, to the requestor, from/to a certain book and page to include all recorded documents recorded within the requested spectrum. Subscription users were defined as: users who are physically enter their requested information into the website manually, per document. Commissioner Joy requested a copy of the law associated with the setting of fees.

At 6:10 p.m. the discussion was closed, it will be continued at a later date.

6:12 p.m.: Meeting adjourned.

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