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Commissioners Regular Meeting

Commission chairman Percy L. Brown, Jr. called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, February 2, 2010 in the conference room at the county courthouse in Ellsworth with Commissioners Lawson and Joy in attendance.

Adjustments to the Agenda:

MOTION: to add item 10-a, to include Michael Povich and Terry Campbell as authorized users of the Sam’s Club credit account. (Joy/Lawson 3-0, motion passed)

MOTION: to add items 3-e, authorize the airport manager to sign an IFE for the airport master plan update; and 3-f, authorize the chairman to sign negotiated HTA contract for the airport master plan. (Lawson/Joy 3-0, motion passed)

MOTION: to add item 11b, to reschedule the Eaton Tax appeal hearing. (Lawson/Joy 3-0, motion passed.

MOTION: to add item 12d, to add a discussion regarding a new telephone system. (Lawson/Joy 3-0, motion passed)

MOTION: to move item 12-b to item 3-e. (Lawson/Joy 3-0, motion passed)

MOTION: to add item 2c, a discussion involving the reorganization of the EMA department. (Lawson/Joy 3-0, motion passed)

COMMISSIONERS:

MOTION: to approve the minutes of the January 5, 2010 commissioners regular meeting. (Joy/Lawson 3-0, motion passed)

Qualifications for the Airport Wildlife Hazard Assessment were opened for review; qualifications will be reviewed and selection will be determined at the March regular meeting.

9:13 a.m.

MOTION: to enter executive session under MRSA Title 1 ss. 405 (6) to discuss a legal matter. (Lawson/Joy 3-0, motion passed)

Commissioner Brown declared the meeting back in session at 9:20 a.m., with nothing to report.

  1. Commissioner Joy updated the commissioners with regard to a resolution to designate the County of Hancock as a Recovery Zone.

MOTION: to declare the County of Hancock as a Recovery Zone, making it eligible for Recovery Zone bonding. (Joy/Lawson)

DISCUSSION: Commissioner Brown has contacted Eastern Maine Development Corporation and representatives from the Tri-County Work Force regarding conducting an economic summit to include all towns with in Hancock County. Motion passed 3-0

MOTION: to hold a summit to discuss economic, work related and other county wide issues. (Lawson/Joy 3-0, motion passed)

EMERGENCY MANAGEMENT AGENCY:

  1. As the Emergency Management Agency monthly report was submitted prior to the meeting, Director Pinkham asked if there were any questions.
  2. Commissioner Joy voiced his satisfaction with the wisdom of distributing the H1N1 vaccine to school age children first.
  3. Narrow banding was discussed briefly. County planning has begun in order to be ready for the January 1, 2013 deadline.
  4. Restructuring of EMA staff would entail the hiring of a part-time EMA administrative clerk to do part of the current deputy’s job.
  5. Director Pinkham requested the appointment of Robert McKenney as Deputy EMA Director, to work between 16 and 18 hours a week at a salary of $250 a week. He will be paid out of the planning grant until the end of April.
  6. Deputy Director Feury will retire on March 19, 2010; her last working day will be February 26, 2010.
  7. Director Pinkham plans to hire Ms. Feury in the future, as a planner; her wages would come from grant funds.

MOTION: to hire Helen Kazura of Ellsworth as a part-time, 18 hour per week, administrative clerk at a rate of $12 per hour, effective February 6, 2010. (Joy/Lawson 3-0, motion passed)

MOTION: to appoint Robert McKenney as Deputy EMA Director for 16 hours a week, effective February 27, 2010. (Lawson/Joy)

Friendly Amendment: Mr. McKinney’s’ wages will be paid by a Homeland Security planning grant through April, 2010; his effective promotion date will be February 27, 2010. (Lawson/Joy 3-0, motion passed)

MOTION: to appoint Robert McKenney as Deputy EMA Director for 16 hours a week, to be paid by a Homeland Security planning grant planning grant through April, effective February 27, 2010. (Lawson/Joy 3-0, motion passed)

AIRPORT:

  1. The manager’s former office, located in the terminal building, is unoccupied; Penobscot Island Air, Colgan Air, the Ellsworth Area Chamber of Commerce and TSA have been approached as possible renters for said office. The manager’s new office is now located in the ARFF building.

MOTION: to authorize the airport manager to enter into a contract with GHD Consulting for an independent fee estimate for the airport master plan update. (Joy/Lawson 3-0, motion passed)

  1. Interim airport manager Navia proposed cross training of an ARFF employee for clerical assistance. Commissioner Brown suggested entering into an agreement with this employee for the requested assistance. Commissioner Joy suggested creating a Fire Fighter I category that includes clerical work. Discussion followed.

MOTION: to approve the job description for clerical assistant at the Hancock County – Bar Harbor Airport at pay grade 9C. (Lawson/Joy 2-1, motion passed) Brown opposed.

MOTION: to authorize the airport manager to sign the reimbursable agreement between the FAA and the Hancock County-Bar Harbor airport for the Runway 22 Safety Area MALSF Project. (Lawson/Joy 3-0, motion passed)

MOTION: to authorize the chairman to sign the grant application for the Airport Master Plan Update. (Lawson/Joy 3-0, motion passed)

MOTION: to authorize the chairman to sign the negotiated contract with Hoyle Tanner for the Airport Master Plan Update. (Lawson/Joy)

DISCUSSION: The airport consulting agreement is currently being reviewed. Motion passed 3-0.

MAINTENANCE:

MOTION: to authorize the Facilities Director to send out an RFP to replace the tiles in front of the Superior Courtroom. (Lawson/Joy 3-0, motion passed)

  1. Commissioner Lawson requested that special projects, such as the tile project, be shown in its own capital account. CFO Roy stated that the tile project is included in the 5 year plan and therefore, should be included in the courthouse building reserve.
  2. Commissioner Joy stated that an RFP for electricity should be pursued in the future.
  3. Commissioner Brown would like to discuss updating the 5-year plan with the facilities director and CFO this month.

OFFICE OF FINANCIAL AFFAIRS:

MOTION: to approve general fund bi-weekly payroll warrants #10-2 and #10-4 in the aggregate amount of $294,138.58. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the general fund expense warrants #09-43 through #09-47 and #10-1 through #10-4 in the aggregate amount of $537,394.53. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the Jail & UT Expense warrants #10-12 and #10-16 through #10-19 in the aggregate amount of $122,197.45. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a request to expend $6,439.05 from account G1-3011-01 for the purchase of a time clock and point to point coverage for the airport. (Joy/Lawson 3-0, motion passed)

MOTION: to approve a transfer of $21,492 from account 09-01-110 Deputy Manager to account 09-01-130 Regular. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the transfer of $10,000 from account 09-70-200 Copier Purchase to account 09-30-500 Microfilming/Index. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a transfer of $773.55 from account R20-300 FHCDC to account G1-3021-35 FHCDC. (Lawson/Joy 3-0, motion passed)

  1. State Valuations were briefly discussed.
  2. CFO Roy addressed prior questions and concerns regarding the airport 2010 budget.
  3. Interim airport manager Navia requested adding an account entitled clerical assistant to include an amount between $10,000 and $15,000. The ARFF budget would be reduced due to the inclusion of the clerical assistant position. Commissioner Lawson felt that the airport manager’s salary should be increased.
  4. Account 40-20-350 should be increased due to a maintenance issues which has overdrawn that specific line. These funds are normally used for the annual servicing of the boiler.

11:15 a.m.

MOTION: to enter into executive session under MRSA Title 1 ss. 405 (6) to discuss a personnel matter. (Lawson/Joy 3-0, motion passed)

Commissioner Brown called the meeting back into session at 11:40 a.m.

RCC/9-1-1

MOTION: to approve the hire of Myles Block of Ellsworth as a part-time/on-call/as needed dispatcher at the rate of $12 per hour, effective January 30, 2010. (Joy/Lawson 3-0, motion passed)

MOTION: to appoint the following nominees to the RCC Advisory Committee: from the HC Firefighters Assoc.: Robert Grindle of Franklin and Chris Holmes of Hancock, from the District 7 Police Chief’s Association: Glenn Grant of Gouldsboro, Michael Walsh of Winter Harbor, Jerry Michaud of Swans Island and Chris Colman of the Maine State Police Troop J; EMS representative Geoff Miller of PAC Ambulance and Lorna Grant of Brooklin, as the commissioners elected official nominee. (Lawson/Joy)

Discussion: the sheriff or chief deputy shall be considered a standing member. The Hancock County EMA Director and HCRCC Director will be ex-officio non-voting members. Terms are defined as follows: 3-year terms: Chief Jerry Michaud, Lt. Chris Coleman, Geoff Miller, 2-year terms: Chief Glenn Grant, Chief Robert Grindle, Loran Grant. 1-year term: Chief Mike Walsh, Chief Chris Holmes. Motion passed 3-0.

The first meeting of the RCC Advisory Committee will be held March 1st at 5:00 p.m.

SHERIFF:

MOTION: to approve the job description for the position for the position of jail administrative assistant. (Joy/Lawson 3-0, motion passed)

REGISTRY OF DEEDS:

MOTION: to approve the hire of Elizabeth Austin of Mariaville as a full-time clerk in the registry of deeds at Step 6C $11.94 per hour, effective March 6, 2010. (Lawson/Joy 3-0, motion passed)

MOTION: to accept the retirement of deputy register of deeds, Katherine Damp, effective March 15, 2010. (Lawson/Joy 3-0, motion passed)

  1. Register Curtis discussed the future needs of the registry with respect to employee vs. software cost. Aptitude Solutions offers an automatic indexing program, which would save county tax dollars.

MOTION: to discuss the purchase of servers for the Registry of Deeds. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the purchase two servers and software for the Registry of Deeds, total cost for the purchase and maintenance over 3-years: $67,850, pending our attorney’s opinion with regard to sole sourcing. (Joy/Brown)

DISCUSSION: Register Curtis utilized State of Maine providers, in obtaining amounts for said servers. Motion passed 3-0

Recess: 12:30

Back in session: 1:00 p.m.

Tax appeal hearing Henderson v. the TO Penobscot

Commissioner Brown called the tax appeal hearing of Henderson v. the Town of Penobscot to order at 1:00 p.m. Participating parties were sworn in and testimony was heard. An audio tape of the hearing is available, upon request, at the commissioners’ office.

The hearing was continued, to a date to be determined, so that the Penobscot Board has an opportunity to review the current appraisal.

Commissioner Brown adjourned the hearing at 2:04 p.m.

NEW BUSINESS:

MOTION: per the Credit Card Policy, to add Michael Povich and Terry Campbell to the courthouse Sam’s Club membership; this would clear up any misunderstandings in the past with regard to their memberships. (Joy/Lawson, see friendly amendment)

Friendly amendment: to take out the word “their”. (Lawson/joy 3-0, motion passed)

MOTION: per the Credit Card Policy, to add Michael Povich and Terry Campbell to the courthouse Sam’s Club membership; this would clear up any misunderstandings in the past with regard to memberships. (Joy/Lawson 3-0, motion passed)

2:20 p.m.

MOTION: to enter into executive session under MRSA Title 1 §405 6(A), in order to conduct deliberations on two complaints. (Brown/Joy 3-0, motion passed).

Commissioner Brown declared the meeting back in session at 2:24p.m.

COUNTY CLERK:

MOTION: to accept the revised wording under Private Use in the Use of County Equipment Policy. (Lawson/Joy 3-0, motion passed)

Requests for a design build for a new telephone/voice mail system was discussed.

MOTION: to enter into executive session under MRSA 1 405(6) to conduct department head evaluations. (Joy/Lawson 3-0, motion passed)

Commissioner Brown declared the meeting back in session at 3:20 p.m.

MOTION: to promote M. Allison Navia to the position of Airport Manager, effective February 6, 2010. (Lawson/Joy)

DISCUSSION: wages will be decided in the near future and will be retroactive back to February 6, 2010. Motion passed 3-0

OLD BUSINESS:

The commissioners rescheduled the Lawrence Eaton tax appeal hearing for the April commissioners’ regular meeting.

3:30 p.m.

MOTION: to enter into executive session under MRSA Title 1 ss. 405 (6), to discuss a harassment complaint. (Lawson/Joy 3-0, motion passed)

Commissioner Brown called the meeting back into session at 3:33 p.m.

MOTION: After review of the harassment complaint, the Hancock County Commissioners concluded that the two day suspension imposed upon Ms. Doe was appropriate and that the department head acted properly. It was further concluded that if Ms. Doe’s behavior, as noted in her annual evaluations of November 2006, 2008 and 2009 continues, termination could result. Remedy sought is denied. (Lawson/Joy 3-0, motion passed)

MOTION: After review of the disparate treatment complaint, the Hancock County Commissioners concluded that the imposed three day suspension was appropriate and that the department head acted properly. Remedy sought is denied. (Lawson/Joy 3-0, motion passed)

Register Cousins stated that she was satisfied with the previous conclusions; therefore she is withdrew her own complaint.

3:40 p.m.

MOTION: to enter into executive session under MRSA Title 1 ss. 405(6) to discuss a personnel matter. (Lawson/Joy 3-0, motion passed)

Commissioner Brown declared the meeting back in session at 4:02 p.m. with nothing to report.

UNORGANIZED TERRITORY:

  1. UT supervisor Marc Perry stated that E-9-1-1 addressing is complete. E-9-1-1 mapping was discussed.

    MOTION: to approve the unorganized territory animal control agreement with the Small Animal Clinic of Ellsworth for stray, abandoned and surrendered animals. (Joy/Lawson 3-0, motion passed)
  2. UT Supervisor Perry was asked to further research ATV use on a public road.
  3. UT Supervisor Marc Perry updated the commissioners with regards to E-9-1-1 and snow plowing.
  4. UT Supervisor Perry suggested issuing T10 residents two dump stickers, upon request, beginning in 2011. He suggested continuing the present course of paying for 44 residents in 2010.

MOTION: to approve the payment of $5,840 to the Town of Cherryfield for Township 10 dump services for the 08/09 contract. (Lawson/Joy)

DISCUSSION: Commissioner Joy suggested negotiating a flat fee for a specified number of years. Motion passed 3-0

5:00 p.m.

MOTION: to adjourn. (Joy/Lawson 3-0, motion passed)

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