Commissioners Regular Meeting
Commissioner Percy L. Brown, Jr. called the meeting of the Hancock County Commissioners to order at 9:03 a.m. on Tuesday, July 6, 2010in the conference room at the county courthouse in Ellsworth with Commissioners Joy and Lawson in attendance.
Adjustments to the Agenda:
MOTION: to add the following items as adjustments to the agenda: to approve a temporary spending freeze under item 11j, review Lewis and Malm letter, re: jail wall under item 1d, to hire Christopher R. Baez of Lamoine as a part-time on call corrections officer effective July 10, 2010 at $12 per hour under item 5f, approval to solicit application for two part-time ARFF responders under item 5g and to add item 4g, a discussion regarding the installation of TSA equipment. (Joy/Lawson 3-0, motion passed)
MOTION: to approve: Minutes of the June 1, 2010 commissioners’ regular meeting and June 11,, 2010 special meeting. (Joy/Lawson 3-0, motion passed)
Commissioner Brown signed the design/construction contract with Hoyle Tanner and Associates for the Runway 22 Safety Area.
MOTION: to table the sheriff’s lease agreement discussion until sometime before August 1st. (Joy/Lawson 3-0, motion passed)
Commissioner Joy stated that the Courthouse Union and Sheriff’s/RCC CBA’s now include language that reduces the health insurance upon retirement liability. He felt that this policy should be consistent for all employees.
MOTION: that all non-union employees who are hired after July 6, 2010 do not qualify for health insurance upon retirement. (Joy/Lawson 3-0, motion passed)
Commissioner Joy wanted to clarify who could be covered under the retiree health insurance plan. He was in favor of covering employees, but was not in favor of including spouses. This topic will be revisited further, at a later date.
Commissioner Brown stated that the estimated cost of drawing and engineering fees to replace the jail retaining would be $28,750. The total cost to fix the wall and replacement of the oil tank wall was estimated at $160,000. Commissioner Brown recommended sending the report to the Board of Corrections.
EMERGENCY MANAGEMENT AGENCY:
EMA Director Pinkham discussed the progress made by the planner and requested to change the planner’s hours.
10:42 a.m.: Break
10:45 a.m.: Back in session
MOTION: to accept resignation of Joshua George as full-time ARFF. (Joy/Lawson 3-0, motion passed)
MOTION: to approve Joshua George as part-time regular ARFF at 25-30 hours per week, $12 per hr, effective June 12, 2010. (Joy/Lawson 3-0, motion passed)
MOTION: to authorize the chairman to sign an amended MDOT contract for the Wildlife Hazard Assessment. (Joy/Lawson 3-0, motion passed)
MOTION: to hire a part-time janitor, through October 31st at $12 per hour for 20 to 25 hours per week. (Lawson/Joy 3-0, motion passed)
Discussion: Commissioner Brown expected the ARFF employees to do the job they were hired to do, which includes janitorial work. He made it clear that once the ARFF is fully staffed, the part-time janitor work will be completed by ARFF employees.
Airport Manager Navia reported that she has received a large number of requests for hanger space.
MOTION: to approve the hire of one part-time regular ARFF at 25-30 hours per week, $12 per hour, effective June 12, 2010. (Joy/Lawson 3-0, motion passed)
A drawing of the proposed screening and holding area was distributed and discussed. The changes are due to the mandatory installation of new TSA equipment. The airport manager was to relay that TSA will be responsible for the entire cost of the construction.
MOTION: to approve specifications for removal of concrete walls in the detective’s office as presented by the sheriff. (Joy/Lawson 3-0, motion passed)
MOTION: to authorize the chairman to sign the contract for mental health services with Aroostook Mental Health Services, Inc., at the rate of $12,000 for FY2010-2011. (Joy/Lawson 3-0, motion passed)
MOTION: to approve the promotion of Christopher Stanley to the position of corporal, at Step 10D, $15.67 hr, effective July 10, 2010. (Lawson/Joy 3-0, motion passed)
The following jail van bids were opened:
Hight Chrysler Dodge Jeep:
2010 Dodge Grand Caravan SE - $22,283, less trade in of $4,950. Total bid: $17,333. This bid included doc and title fees.
SE Grand Caravan - $20,599, less trade in of $3,000, plus doc and title fees of $404. Total bid: $18,003.
SXT Grand Caravan - $23,699, less trade in of $3,000, plus doc and title fees of $404. Total bid: $21.103.
2010 Chevrolet Traverse - $25,593, less trade in of $1,500. Total bid: $23,993.
Sheriff Clark asked the commissioners to consider buying locally and to purchase the vehicle from the FY11 jail budget. Currently there is $13,000 in reserves.
The commissioners defered the vote on the jail van until later in the day.
The following Mercury Mountaineer bids were opened:
James Moore: $7,126.52
MOTION: to accept the bid from James Moore in the amount of $7,126.52, for the Mercury Mountaineer. (Lawson/Joy 3-0, motion passed)
MOTION to advertise the Buell motorcycle for sale, on the lawn, with a sign requesting $8,000. Vehicle to be sold first come, first serve. (Lawson/Joy 3-0, motion passed)
Sheriff Clark requested approval of a 3% pay increase for the jail administration, assistant jail administrator and jail administrative assistant. No vote was taken on this request.
MOTION: to hire Christopher R. Baez of Lamoine as a part-time on call corrections officer effective July 10, 2010 at $12 per hour. (Lawson/Joy 3-0, motion passed)
12:10 p.m.: Break for lunch.
12:56 p.m.: Back in session.
MOTION: to enter into executive Session under MRSA Title 1 §405 (6E) to consult with legal council. (Joy/Lawson 3-0, motion passed)
Commissioner Brown called the meeting back in session at 2:04 p.m., the following motion was made:
MOTION: to hire Peter Marchesi’s firm to represent the county in the Freedom of Access request. (Joy/Lawson 3-0, motion passed)
MOTION: to affirm the choice of Pine Tree Waste for trash removal services for the courthouse and jail at a cost of $50 per week. (Lawson/Joy 3-0, motion passed)
MOTION: to retain Gott’s Disposal for rubbish removal at the airport at a cost of $20 per week. (Lawson/Joy 3-0, motion passed)
Commissioner Brown asked the RCC Director to update the commissioners on the Notice of Inquiry.
Issues concerning the loss of PSAP status were discussed.
The Kimball Report was discussed briefly. Commissioner Brown warned that if the five remaining towns do not join the Hancock County RCC, the county might loose its PSAP status.
The agreement regarding the Cadillac Mountain site was briefly discussed.
The Lagrange v. TO Hancock tax appeal was scheduled for July 23rd beginning at 9:00 a.m.
The Old Point, Inc. v. TO Lamoine tax appeal hearing was scheduled for July 23rd beginning at 10:30 a.m.
REGISTRY OF PROBATE:
MOTION: to hire Barbara D. Holzinger of Eastbrook as a part-time regular clerical assistant, 24 hours per week at $12 per hour. (Lawson/Joy 3-0, motion passed)
UT Supervisor Perry requested permission to participate in the annual hazardous waste collection through Savory Bay. The answer was yes.
UT Supervisor Perry presented the commissioners with six trash contracts for renewal.
MOTION: to approve trash contracts as presented and to approve the Burlington and Cherryfield contracts as proposed. (Lawson/Joy 3-0, motion passed)
MOTION: to continue with existing fire contracts, but not to enter into new contracts with any other towns. (Joy/Lawson 3-0, motion passed)
MOTION: to discontinue the fire/ambulance contract with the Town of Old Town. (Lawson/Joy 3-0, motion passed)
OFFICE OF FINANCIAL AFFAIRS:
MOTION: to approve the general fund payroll warrants #10-22, #10-23, #10-24 and #10-25 in the aggregate amount of $273,431.12. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the general fund expense warrants #10-22, #10-23, #10-24, #10-25 and #26 in the aggregate amount of $461,749.68. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the jail and UT expense warrants #10-36, #10-37, #10-38, #10-39, #10-40 and #10-41 in the aggregate amount of $112,341.11. (Lawson/Joy 3-0, motion passed)
MOTION: to approve 2010 health insurance account expenditures, for the month of May, in the amount of $76,555.93. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the purchase of a computer, for the DA Detective, from capital account G1-3011-01 General Fund-Technology Reserve, in amount of $883.03. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the purchase of a computer for the RCC Director, from capital account G1-3012-60 RCC Technology Reserve, in the amount of $1,754.61. (Lawson/Joy 3-0, motion passed)
MOTION: to approve a capital expenditure request in the amount of $4,000 from account G1-3011-00 County Buildings Renovations to remove and replace tile in the Superior Court lobby area and hallway. (Lawson/Joy 3-0, motion passed)
The commissioners signed a capital expenditure request in the amount of $1,684 from account G1-3011-00 County Buildings Renovations to supply and install a gate in the Superior Court hallway.
CFO Roy updated the commissioners regarding the Energy Grant.
Commissioner Lawson asked the CFO if the Trial Balance balanced. The answer was that the Trial Balance has been balanced for the jail but not for the general account.. Commissioner Joy stated that by the end of July all trial balances should be balanced. Due to/ and Due from in the General Funds do not balance at this time. Revenue and expense accounts reconcile to control accounts in the jail but not the General Fund.
CFO Roy asked the commissioners to hold off on voting on the jail contingency funds and requested that the commissioners “take no action” on the UT surplus for the FY09-10 year until next month. The UT checkbook has been balanced through the end of June.
The use and functions of the Comdata credit card(s) was discussed. As of Friday Comdata cards have been received for the sheriff’s department.
Security measures have been removed from the District Attorney’s credit card and the gas feature has been turned on. The CFO was uneasy about removing security on any card.
The closing of the Avalon (BHBT) credit card was discussed. DA Administrative Assistant, Terry Campbell was asked, by the commissioners, to contact the credit card company and cancel the credit card.
Commissioner Joy stated that all employees will be treated equally; therefore security should be implemented on all cards and when purchasing gasoline card holders will be required to enter the car number and odometer reading.
The commissioners expect to have the following questions answered at the August meeting: Why is the county paying for gas for State employees and why anyone is purchasing gasoline for a privately owned vehicle with a County credit card.
MOTION: to replace the security on all County credit cards. (Lawson/Joy 3-0, motion passed)
CFO Roy requested that the commissioners implement a spending freeze on all non-essential spending, to include travel, for the months of July and August. Commissioner Brown stated that parameters needed to be established.
MOTION: to notify department heads that non-essential spending/purchases, will be limited during the months of July and August. (Lawson/Joy 3-0, motion passed)
MOTION: to allow the sheriff to purchase a van, to be used for jail transportation, from Darlings, in the amount of $18,003, invoice to be paid September first. (Joy/Lawson 3-0, motion passed)
MOTION: to approve a capital expenditure from account 3011-01 General fund –Technology, in the amount of $1,755, for work done in preparation for the server consolidation project. (Lawson/Joy 3-0, motion passed)
MOTION: to enter into executive Session under MRSA Title 1 §405 (6A) and Title 36 §841 to discuss a personnel issue and an infirmity abatement. (Joy/Lawson 3-0, motion passed)
Commissioner Brown declared the meeting back in session at 4:39 p.m. The following motion was made:
Motion: to send Mr. Shelton our new application for poverty / infirmity abatement, if it is filled out and is complete, we will hear his request. (Joy/Lawson 3-0, motion passed)
MOTION: to adjourn. (Joy/Lawson 3-0, motion passed)