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Commissioners Regular Meeting

Commission Chairman Percy L. Brown, Jr. called the regular meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, August 3, 2010in the conference room at the county courthouse in Ellsworth with Commissioners Lawson and Joy in attendance.

COMMISSIONERS BUSINESS:

Adjustments to the Agenda:

MOTION: to remove item 9d, a discussion regarding the Biplane & Glider Rides fuel farm proposal. (Joy/Lawson 3-0, motion passed)

MOTION: to add item 8c, a discussion regarding the sheriffs’ vehicle lease. (Joy/Lawson 3-0, motion passed)

MOTION: to add item 2a, a discussion regarding the Registry of Probate computers. (Joy/Lawson 3-0, motion passed)

The commissioners discussed a computer issue in the Registry of Probate.

Old Business:

MOTION: to approve the minutes of the July 6, 2010 commisisoners' regular meeting and July 23, 2010 commissioner's special meeting, as presented. ( Lawson/Joy 3-0, motion passed)

MOTION: to postpone the discussion regarding retiree health insurance. (Joy/Lawson 3-0, motion passed)

Old Point v. the Town of Lamoine tax appeal hearing was rescheduled to September 21, 2010 at 9:00 a.m.

COMMISSIONERS:
Register, Bonnie Cousins updated the commissioners on computer issues in the Registry of Probate.

MOTION: to purchase one computer for the Registry of Probate, at a cost not to exceed $700. (Lawson/Joy 3-0, motion passed)
Discussion: Funds to come from the Technology reserve.

EMERGENCY MANAGEMENT AGENCY:
Director Pinkham updated the commissioners on the recent presidential visit.

MOTION: to approve a request for out of state travel, to Miami, in the month of August for Director Pinkham to attend mass casualty training. (Joy/Lawson 3-0, motion passed)

SHERIFF:

MOTION: to accept the resignation of corrections officer Christopher Pitman, effective 7/6/10. (Lawson/Joy 3-0, motion passed)

MOTION: to accept the resignation of jail records clerk Karen Brasslett, effective 8/6/10 and to allow her to remain as a part-time, on-call, as needed corrections officer, effective 8/7/10 at the rate of $12.00 per hour. (Lawson/Joy 3-0, motion passed)

MOTION: to promote Roger A. Smith from temporary full-time to regular full-time corrections officer, effective 8/7/10 to Step 9C, $14.87 per hour and recognize his seniority date as 6/5/10, the date of is temporary full-time hire. (Lawson/Joy 3-0, motion passed)

MOTION: to affirm the hire of Sita Winter of Hancock as a part-time, on-call, as needed cook, effective 7/17/10 at the rate of $12 per hour. (Lawson/Joy 3-0, motion passed)

MOTION: to promote part-time corrections officer Amy Smith of Ellsworth to full-time jail records clerk, effective 8/7/10 at Step 8C $14.10 per hour. (Lawson/Joy 3-0, motion passed)

Sheriff Clark requested approval of specifications for two pick-up trucks and one cruiser.  A lengthy discussion followed.  The request will be revisited at a later date.

No bids were received regarding removal of concrete walls in the detective’s office.  Alternative solutions were discussed.  It was suggested to contact Sullivan and Merritt for a proposal.

MOTION: to remove administratively from the employment rolls, Harry Larrabee. (Joy/Lawson 3-0, motion passed)

MOTION: to approve the hire of Shawn D. Merchant of Ellsworth as a part-time, on-call, as needed corrections officer, effective 8/7/10 at the rate of $12 per hour. (Joy/Lawson 3-0, motion passed)

Commissioner Brown stated that he would like the sheriff’s department to start using the Comdata card.  The Sheriff was not in favor of the request.

MOTION: to approve the Town of Stonington law enforcement contract. (Lawson/Joy 3-0, motion passed)

10:05 a.m.: Break.
10:12 a.m.: Back in session.

RCC/9-1-1:
Commissioner Brown questioned the recent decision by MCCA to put out a report similar to the Kimball Report, a lengthy discussion followed.  Expansion of the RCC/E-9-1-1 Center and the implications of the Kimball Report were discussed.  Commissioner Joy suggested holding a summit to include the town managers, fire and police representatives to discuss the County’s vision, the town’s needs, the tax payer’s unwillingness to fund separate centers, and our cost to dispatch to include what we will save each town.

OFFICE OF FINANCIAL AFFAIRS:

MOTION: to approve the general fund payroll warrants #10-26, #10-27, #10-28, #10-29 and #10-30 in the aggregate amount of $279,454.91 (Lawson/Joy 3-0, motion passed)

MOTION: to approve the general fund expense warrants #10-27, #10-28, #10-29, #10-30 and #10-31 in the aggregate amount of $361,046.72. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the jail and UT expense warrants #10-42, #10-43, #10-44 and #10-45 in the aggregate amount of $3,895.45. (Lawson/Joy 3-0, motion passed)

MOTION: to approve the jail and UT warrants #11-1, #11-2, #11-3 and #11-4 in the aggregate amount of $109,165.79. (Lawson/Joy 3-0, motion passed)

MOTION: to approve 2010 health insurance account expenditures, for the month of June, in the amount of $80,321.81. (Joy/Lawson 3-0, motion passed)
Discussion: Outstanding health insurance bills from 2009 are still being received, for payment, in 2010.

The CFO updated the commissioners on financial reports to include a jail update.  The architect has not yet responded with information regarding the jail retaining wall. 

MOTION: to approve a capital expenditure request for $500 from E-60-70-0200 Environment Clean-up for the annual Hazardous Waste Clean-up day sponsored by Savory Bay. (Joy/Lawson 3-0, motion passed)

MOTION: to move the fund balance of $3,309.03 from account E 40-70-100 Airport Equipment Reserve to account G2-3010-30 Airport Equipment Overhaul and to move the fund balance of $7,000 from account E 40-70-300 Airport Vehicles Reserve to G2-3010-60 Airport Pick-up Truck Reserve. (Joy/Lawson 3-0, motion passed)

The commissioners signed the following capital expenditure requests: $35,850 from account G1-3011-01 Technology Reserve for the purchase of the new telephone and voice mail system, $2,000 from account G1-3013-50 Forfeitures to pay Southwest Harbor for their recognition involving the James Moore drug case.

Representatives from Woodard & Curran will be meeting with the CFO and Facilities Director regarding Energy Grant progress, in the near future.

Trial balances do not balance for the month of July, due to/due from’s are not balancing due to problems within the Evolution program.  Treasurer Planchart is compiling a comprehensive list of County bank accounts in order to make sure the statements have been reconciled monthly.  CFO Roy stated his need for part-time help in the Office of Financial Affairs.

COUNTY CLERK:

Deliberations on the Lagrange v. the Town of Hancock tax appeal hearing commenced at 11:53 a.m.  Commissioner Joy began by pointing out that the burden is on the tax payer to show that the assessment valuation is manifestly wrong and the tax payer must meet the initial burden of showing that the assessment was manifestly wrong, the tax payer must demonstrate that the judgment was irrational or so unreasonable, in light of the circumstances, that the property was substantially over valued and an injustice resulted and that there was unjust discrimination or that the assessment was fraudulent, dishonest or illegal.  It was Commissioner Joy’s opinion that Mr. Lagrange did not prove any of the above.  Commissioners Lawson and Brown were in agreement.

MOTION: to deny the Lagrange appeal. (Joy/Lawson 3-0, motion passed)
The above motion was based on the commissioner’s mutual agreement that the tax payer did not show that the assessment valuation was manifestly wrong; the tax payer did not demonstrate that the assessor’s judgment was irrational or unreasonable, or that the property was substantially over valued and that no injustice resulted.  The commissioners did not find unjust discrimination or that the assessment was fraudulent, dishonest or illegal.

Commissioner Joy stated that Mr. Lagrange should ask the Town of Hancock to look at the zoning around his property.

Departmental budget meetings will be scheduled for September 10th, 21st, 24th and 27th. Specific departmental schedules will be forthcoming.

12: 05 p.m.: Break for lunch.
12:57 p.m.: Back in session.

MOTION: to enter into executive session under MRSA Title 1 § 405 6(E), in order to meet with legal council. (Joy/Lawson 3-0, motion passed)

Commissioner Brown called the meeting back into regular session at 2:45 p.m., with nothing to report.

The commissioners plan to present the sheriff with a revised vehicle lease agreement at their September meeting.

AIRPORT:

MOTION: to authorize the chairman to sign the grant offer and the Notice of Award for the Runway 22 Safety Area Project. (Joy/Lawson 3-0, motion passed)

MOTION: to authorize the chairman to execute the contract for the Runway 22 Safety Area Project with Sargent Corporation. (Joy/Lawson 3-0, motion passed)

MOTION: to authorize the chairman to execute the Notice to Proceed for the Runway 22 Safety Area Project with Sargent Corporation. (Joy/Lawson 3-0, motion passed.)

Airport Manager Navia updated the commissioners on information received regarding Essential Air Services.  Commissioner Brown stated that, given time, a special day could be scheduled for discussions like the Biplane & Glider Rides fuel farm proposal and Essential Air Services.  Hanger leases and budgeting items were discussed.

3:10 p.m.
MOTION: to adjourn. (Joy/Lawson 3-0, motion passed)

Respectfully,

 

C. DePrenger

County Clerk

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