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Commissioners Regular Meeting

Commission Chairman Percy L. Brown, Jr. called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, October 5, 2010 in the conference room at the county courthouse in Ellsworth with Commissioners Lawson and Joy in attendance.

Adjustments to the Agenda:

MOTION: to add item 7c, to accept the resignation of Freda Moore-Keyser and to change her status from full-time to part-time dispatcher. (Lawson/Joy 3-0, motion passed)

MOTION: to add item 10c, to hear a presentation from Steve Collins of Biplane and Glider Rides regarding a fuel farm proposal and to item 10d, the renewal of the airport Securitas contract. (Lawson/Joy 3-0, motion passed)

OLD BUSINESS:

MOTION: to approve the minutes of the September 7, 2010 commissioners regular meeting, September 21, 2010 special meeting, September 10, 21, 27 budget workshops and September 30, 2010 Public Hearing. (Lawson/Joy 3-0, motion passed)

Representatives from the lobbyist firm Russ Reidgave a brief overview oftheir services designed to secure federal funding for Hancock County capital projects.

Commissioner Joy stated that he believed that going forward he is not inclined to provide health insurance for spouses while being partially self-funded. He believed that retiree insurance is intended for employees, not spouses. Options from other companies, such as AARP are available for spouses, if needed.

MOTION: that we no longer allow spouses of employees to take part in our health insurance upon retirement. (Joy/Lawson 3-0, motion passed)

Discussion: Commissioner Joy stated that this item has been on the agenda for three months, it has been tabled in order for him to do extra research. He stated that this benefit is offered to county employees, not necessarily to employee spouses. The county will not take away this benefit for current retires whose spouses are currently covered by the benefit. This motion was intended to clarify the policy already in place and to stop the issue of past practice.

EMERGENCY MANAGEMENT AGENCY:

Disaster behavioral health training to be held on October 27, 2010 and the MRSA outbreak on Vinyl Haven was discussed. EMA Director Pinkham explained that Homeland Security funding that comes to the State has decreased over the past few years. He could not address federal funding or earmarks.

Warning Coordination Meteorologist Michael Cantin from the Caribou NOAA Office formally recognized the County of Hancock as a “Storm Ready” jurisdiction. Hancock County is one of five counties in New England that has qualified for storm ready status. The commissioners congratulated the emergency management staff and their team of community liaisons on their accomplishment. Wind zone designations were discussed.

REGISTRY OF DEEDS:

Register of Deeds, Julie Curtis requested authorization to transfer a server that she is no longer using to the Registry of Probate. The chairman’s signature on a request for information was granted.

MAINTENANCE:

MOTION: to award the propane bid to No Frills Oil Company, for a 3-year term, at a cost of $1.489 per gallon which is made up of the rack plus transportation charge. (Lawson/Joy 3-0, motion passed)

Putting the jail evaporator out to bid and or sole sourcing the part and labor was discussed. Any capital expense over $5,000 must go before the Board of Corrections. Sheriff Clark explained that repairs do not necessarily need to be bid out, especially in a situation like this one where a part to a whole is needed rather than the entire piece of equipment. The commissioners encouraged Director Davis to purchase the needed part and have it installed.

SHERIFF:

Sheriff Clark explained forfeiture procedures.

MOTION: to approve a transfer in the case of the State of Maine v. Michael E. Farley consisting of $6,946 and one Greenfield Marlin 22 cal. Rifle, serial number 27351625, on the grounds that the Hancock County Drug Task Force made a substantial contribution the to the investigation of this or a related criminal case. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a transfer in the case of the State of Maine v. Andre L. Torres consisting of $1,130 in U.S. Currency, on the grounds that the Hancock County Drug Task Force made a substantial contribution the to the investigation of this or a related criminal case. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a transfer in the case of the State of Maine v. Darrell E. Beauvais consisting of $658.00 in U.S. Currency, on the grounds that the Hancock County Drug Task Force made a substantial contribution the to the investigation of this or a related criminal case. (Lawson/Joy 3-0, motion passed)

Sheriff Clark requested to purchase three cruisers in 2010 and two in 2011. He suggested that the first cruiser to be purchased in 2010 should be taken from account 10-70-300 Sheriff’s Vehicle Reserve.

  • Commissioner Brown felt that the contracted towns should be paying revenues to meet expenses, and no more. Currently, the town contract cruiser account is being funded through excess revenues from town contracts. He felt that the town contracts are not being expensed properly and towns are being overcharged, if so, the amount charged to the towns should be decrease and stated that one vehicle should be purchased every two years out of the town contract account.
  • Sheriff Clark stated that incidental costs of the town contract account are being funded through the sheriff’s department and added that the towns are not concerned with the cost of the service, only that the service is provided.
  • Sheriff Clark explained that the towns are aware that in order for the sheriff to patrol their town, a full-time deputy is needed and that the funds paid towards the contract covers the officers 42 hour week, to include benefits.
  • Commissioner Joy preferred to purchase one cruiser from the sheriff’s reserve account in FY10 and one cruiser from the Town Contract reserve account in FY11.
  • The commissioners agreed that two cruisers were funded in the FY10 budget.
  • Commissioner Joy stated that the sheriff’s vehicle lease was just renewed; this purchase has to be included in the amount of vehicles purchased, four vehicles have been purchased this year.
  • Sheriff Clark requested approval of vehicle specifications and to go out to bid. Commissioner Joy requested sealed bids.

MOTION: to approve going out to bid based on the specifications presented, for the purchase of one new pick-up for patrol purposes. (Joy/Lawson 3-0, motion passed)

Discussion: Sheriff Clark preferred to go out to bid on two pick-up trucks. The commissioners allowed him to do so with the intention of purchasing one truck.

11:25 a.m.: Break

11:32 a.m.: Back in session

MOTION: to enter into executive session under MRSA Title 1 §6(D) – to meet with legal counsel. (Lawson/Joy 3-0, motion passed) Attendees included Timothy Pease Esq., Commissioners Brown, Lawson and Joy, Clerk DePrenger and CFO Roy.

After Commissioner Brown brought the meeting back into session at 12:24 p.m., the following motion was made:

MOTION: to sign the SO/RCC union contract through September 30, 2012. (Joy/Brown 3-0, motion passed)

12:16 p.m.: Break for lunch

12:51 p.m.: Back in session

Dave Fowler of First Wind and Joan Fortin, Esquire of Bernstein Shur presented the commissioners with a map and visual aids regarding the wind power project proposed in Township 16. A brief overview of the project, tax increment financing, tangible benefits generated from the project and the effects on local wildlife were discussed. The project consists of 19 turbines that would generate approximately 19.2 megawatts of power. The permitting application will be submitted to LURC in November 2010. Ms. Fortin explained that a County can enter into a TIF (Tax Increment Financing) with a credit enhancement agreement. The TIF funds can only be utilized in the Unorganized Territory. Tangible benefits include a host community agreement which includes approximately $4,000 per turbine, per year over a period of 20 years. Tangible benefit funds can be used county wide, not just in the Unorganized Territory.

RCC/E-9-1-1:

RCC Director Wellman requested that the commissioners choose a replacement for the elected official slot on the RCC Advisory Committee. Commissioner Brown is working on her request and will report his findings soon. RCC Advisory Committee participation was discussed.

MOTION: to accept the resignation of Freda Moore-Keyser effective September 26, 2010 and to change her status to a part-time, on-call, as needed dispatcher. (Lawson/Joy 3-0, motion passed)

Discussion: Commissioner Joy was concerned with her living location and questioned if it was feasible to use her part-time.

OFFICE OF FINANCIAL AFFAIRS:

MOTION: to approve Jail and UT Payroll warrants #10-35, #10-36, #10-37, #10-38 and #10-39 in the aggregate of $109,707.51. (Lawson/Joy 3-0, motion passed)

MOTION: to approve Jail and UT Expense warrants #10-09, #10-10 and #10-11 in the aggregate of $119,808.31. (Lawson/Joy 3-0, motion passed)

MOTION: to approve General Fund Expense warrants #10-36, #10-37, #10-38 and #10-39 in the aggregate of $3,889,052.08. (Lawson/Joy 3-0, motion passed)

Discussion: the reason the amount of this warrant appears rather high compared to other warrants is due to moving funds from one bank to another.

MOTION: to approve General Fund Payroll warrants #10-35, #10-36, #10-37, #10-38 and #10-39 in the aggregate of $239,362.34. (Lawson/Joy 3-0, motion passed)

MOTION: to approve August 2010 expenditures in the health insurance account in the amount of $68,290.19. (Joy/Lawson 3-0, motion passed)

MOTION: to approve an overdraft in account 09-01-110 Deputy Manager in the amount of $1,883.75. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a capital expenditure from account 40-70-450 Pavement Marking in the amount of $521. (Lawson/Joy 3-0, motion passed)

MOTION: to approve a capital expenditure from account 3011-50 in the aggregate amount of $9,482.84 for the server consolidation project. (Lawson/Joy 3-0, motion passed)

CFO Roy questioned if funds will be available for the proposed request for transfers from the Emergency Management Department due to MEMA funding half of the cost of the agency.

MOTION: to table the request for a budget transfer request for the Emergency Management Department from account 02-01-110 EMA Deputy Manager ($4,727.95) account 02-05-200 Retirement ($656.38) and account 02-05-300 Health Insurance ($4,727.95) to the Vehicle Reserve Account . (Lawson/Joy 3-0, motion passed)

CFO Roy requested approval of the job description for the Deputy Treasurer and Assistant Financial Officer.

MOTION: to postpone the proposed job descriptions for the Assistant Financial Officer and Deputy Treasurer until the November 9, 2010 CRM. (Lawson/Joy 3-0, motion passed)

All trial balances balance except for the general fund balance for the month of September.

AIRPORT:

MOTION: to authorize the airport manager to travel out of state on November 1-2, 2010 in order to attend the AFF Airport Conference. (Lawson/Joy 3-0, motion passed)

Discussion: Commissioner Brown requested a written report from conferences attended.

Steve Collins of Scenic Biplane and Glider Rides presented the commissioners with drawings of his proposed fuel farm location.

  • Airport Manager Navia requested that the chairman authorize Amendment No 1 of the agreement which would add 1,508 sq. ft. to parcel 2 of the lease and operating rights agreement for the purpose of installing a fuel tank. The terms and conditions remain at 15.5 cents per sq. ft.
  • Commissioner Brown was concerned with the county’s interest in case of liability or leakage. Mr. Collins’ assured the commissioners that his insurance would cover the county’s liability. He would also remove the tank if he chose to move his business off the airport.
  • Commissioner Joy stated that public comment should be heard prior to moving forward with the plan.

MOTION: to renew the Securitas contract. (Joy/Lawson 3-0, motion passed)

Discussion: Commissioner Brown questioned if this service should be bid out.

Essential air service providers were discussed.

Bids for the terminal building plumbing will be opened at the November commissioners’ regular meeting. Commissioner Brown instructed the airport manager to make sure the company who is awarded the bid has a plumbing permit, insurance, takes care of disposal and proof of licensure.

UNORGANIZED TERRITORY:

The First Wind project brought about the need to name several roads in Township 16 and the issuance of an address for the property. A lot owner request in Township 41 uncovered approximately 90 individual parcels that were sold by a paper company to individual land owners. E-9-1-1 Addressing Agent Perry will be visiting the sites in the near future in order to address each parcel and name the roads.

Snow contracts for the Martin Ridge Road and T22/T28 will be put out to bid in the near future.

E-9-1-1 Addressing Agent Perry preferred to renew snow contracts for T7 and Fletchers Landing Township.

  • Commissioner Lawson suggested putting each contract out to bid every year.
  • Commissioner Joy suggested putting the contracts out to bid for one year with codicil that the contract may be renewed for a second year. Commissioner Brown agreed with Commissioner Joy’s suggestion.

An animal control officer and services provided along with citation authority were discussed. Commissioner Brown suggested advertising for an animal control officer in a local newspaper. This person would be contracted and should bill the Unorganized Territory $12.50 per hour and mileage for services rendered.

The Town of Burlington has contract E-9-1-1 Addressing Agent Perry to contract for fire services for Township 3. The contract is for structural fires only and is similar to the one the county currently has with the Town of Cherryfield. The cost would be $1,000.

MOTION: to postpone the contract with the Town of Burlington for fire suppression services in Township 3 at a cost of $1,000. (Joy/Lawson 3-0, motion passed)

E-9-1-1 Addressing Agent Perry questioned having to utilize Clock Trax while out in the field. He requested clarification as to if his position is considered a department head and requested permission to make changes to his time on Time Trax.

  • Commissioner Brown stated that he would prefer Mr. Perry to utilize the system as required.
  • Commissioner Joy clarified that Mr. Perry is a part-time, wage earning employee and that Time Trax is a tracking system that the County uses in order to track his time. Mr. Perry stated that he is “on-call” 24/7 and questioned how to track that time. Mr. Perry should keep track of his calls, lump the total minutes together and report them each week. It was suggested that Mr. Perry call, text or e-mail the CFO with his time.

COUNTY CLERK:

MOTION: to enter into executive session under MRSA Title 1 §405 6(a): to discuss a personnel matter. (Lawson/Joy 3-0, motion passed)

Commissioner Brown declared the meeting back in session at 4:39 p.m. The commissioners will revisit the executive session request at the November meeting.

MOTION: to adjourn. (Joy/Lawson 3-0, motion passed)

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