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Commissioners Regular Meeting

Commission Chairman Steven E. Joy called the meeting of the Hancock County Commissioners to order 9:00 a.m. on Tuesday, May 3, 2011 in the conference room of the county courthouse in Ellsworth with Commissioners Lawson and Brown in attendance.

Facilities Director, Richard Davis was recognized for his 10 years of service to the citizens of Hancock County.

Adjustments to the Agenda:

MOTION: to move item 4 to item 2. (Lawson/Brown 3-0, motion passed)

OLD BUSINESS:

MOTION: to approve: Minutes of the April 5, 2011 commissioners’ regular meeting and April 20, 2011 commissioners’ special meeting. (Lawson/Brown 3-0, motion)

EMERGENCY MANAGEMENT AGENCY:

Director Pinkham stated that the nationwide alert status has not been upgraded at this time.

MOTION: to approve the agreement between the County of Hancock and Robert McKenney for work on the FCC narrow-banding project. (Brown/Lawson 3-0, motion passed)

DISTRICT ATTORNEY:

MOTION: to approve military leave for VWA Jessica St. Germain. (Brown/Lawson 3-0, motion passed)

Commissioner Brown inquired as to the status an employee who pled guilty to a crime and is now involved in a Department of Labor unemployment request.

AIRPORT:

The following security camera bids were opened:
Seacoast Security of Bangor: $30,577
Eagle Security of Hamden: $36,710.05
Bids were given to the airport manager for her review and recommendation.

It was stated that commissioner’s/ commission chairman signature(s) should appear on all contracts and or leases.

MOTION: to authorize the chairman to execute the Colwell hangar lease for parcel 12. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign the contract modification for the Runway 04 Safety Area Project. (Lawson/Brown 3-0, motion passed)

Airport manager Navia requested authorization to re-bid the terminal building plumbing project.  It was suggested that the airport manager contact the low bidder from the previous bid process and negotiate the cost of the bid.  Commissioner Lawson was unsure of this process with regard to potential legal issues.

MOTION: to contact the low bidder from the previous bid process and negotiate the cost of the plumbing project bid. (Brown/Lawson 3-0, motion passed)

MOTION: to authorize the airport manager to bid out for snow removal equipment (SRE). (Lawson/Brown 3-0, motion passed)

Discussion: A John Deere 644 pay loader will be used as a trade in for the new equipment.  Commissioner Brown suggested utilizing the JD644 for courthouse snow removal. 

MOTION: to authorize the chairman to sign a grant application for SRE. (Lawson/Brown 3-0, motion passed)

Airport Manager Navia discussed the steps needed to re-designate airport land for non-aeronautical land use.  Commissioner Brown stated that the commissioners have been in discussions about building an RCC on airport property and asked if the discussions should wait until they decide where to put the RCC.  The airport manager responded, no it should be completed as soon as possible in order to make way for profitable businesses as well as an RCC.

MOTION: authorize the airport manager to go out to bid for the airport fencing project. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign an engineering contract for design and grant application for the airport fencing project, after it has been reviewed by the commissioners. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign an engineering contract and grant application for the airport Taxiway Design project. (Lawson/Joy 3-0, motion passed)

Discussion: Authorization will be given after review and discussion by the commissioners.

Civil Air Patrol was evaluated by the Air Force recently on their Search and Rescue abilities.  They received a rating of excellent.

REGISTRY OF DEEDS:

MOTION: to hire Velma Jordan of Waltham as a part-time regular clerk in the Registry of Deeds at the rate of $12 per hour, at 24 hours a week, effective May 21, 2011 and to hire her for 8 hours per week from the surcharge fund. (Lawson/Brown 3-0, motion passed)

SHERIFF:

The following bids were opened for the 2005 Ford Crown Victoria cruiser.

William H. Grindle: $1,927
McFarland and Associates: $1,254
Tri-State Auto Brokers: $1,083
David Walton: $1,125
Jerry Blackburn: $507
Marty’s Old Town Taxi: $2,001.23
Chris Osterbaner: $372
Grace Quality Used Cars: $2,559
One bid was received late, therefore it was rejected.

MOTION: to award the 2005 Ford Crown Victoria to Grace Quality Used Cars in the amount of $2,559. (Brown/Lawson 3-0, motion passed)

MOTION:  to approve the hire of Ernest Fitch, Jr. of Bucksport as a part-time patrol deputy at the rate of $12.50 per hour, effective May 7, 2011. (Brown/Lawson 3-0, motion passed)

RCC/E-9-1-1:

Director Wellman stated that she attend the EMA conference last week.  The mock marine disaster event, scheduled for next week, was discussed briefly.  Director Wellman is awaiting the cost of tower related equipment, tower sites are being researched, radio issues and narrow band licensing is being addressed.

MOTION: to remove administratively from the employment rolls: Christine Cunard, Michelle Clement and Mary Kathryn Rountree. (Brown/Lawson 3-0, motion passed)

NEW BUSINESS:

The Blue Hill Peninsula Holdings LLC. v. the Town of Blue Hill tax appeal hearing was scheduled for August 19, 2011 at 9:00 a.m.

MOTION: to approve the Airline Lodge and Snack Bar LLC retail off-premise malt liquor license. (Lawson/Brown 3-0, motion passed)

OFFICE OF FINANCIAL AFFAIRS:

MOTION: MOTION: to approve Payroll Warrants #11-13, #11-14, #11-15, #11-16 and #11-16A in the aggregate amount of $208,216.67. (Lawson/Brown 3-0, motion passed)

MOTION: to approve airport expense warrants #13 and #15 in the aggregate amount of $2,898.34. (Lawson/Brown 3-0, motion passed)

MOTION: to approve general fund warrants #11-14 and 11-16 in the aggregate amount of $256,386.93. (Lawson/Brown 3-0, motion passed)

MOTION: to approve Jail and UT Payroll Warrants #11-40, #11-41, #11-42 and #11-43 in the aggregate amount of $95,576.16. (Brown/Joy 3-0, motion passed)

MOTION: to approve Jail and UT Expense Warrants #11-35, #11-36, #11-37 #11-38 in the aggregate amount of $126,382.85. (Brown/Joy 3-0, motion passed)

Financial reports were distributed prior to the meeting.  The jail update was not included.

The commissioners accepted the health insurance report.  Commissioner Joy stated that negative numbers are beginning to stand out in the health insurance account.  The commissioners questioned the cost of the April health insurance bill.  Commissioner Joy would like the see the April health insurance bill by the 15th of May.

The Hancock County Volunteer Firefighters Association requested approval to expend $8,364.51 for the purchase of a new spare repeater from account E18-70-175 and to approve a capital expenditure in the amount of $3,005.29 for a new duplexer and cables for the stare repeater from account E18-70-175. Total aggregate $11,369.80.  The deputy treasurer was instructed to find the capital accounts associated with the purchase.

Commissioner Brown updated the commissioners on the progress on work being done with the funds provided by the energy grant.  Penobscot Builders has replaced the lighting in the Superior Courtroom and is not working in the District Court area.  Commissioner Brown stated that safety was a priority while working in the building.  The next construction meeting will be held on May 11th.

MOTION: to approve Machias Savings Bank as the county banking services provider. (Lawson/Brown 3-0, motion passed)

The county audit was conducted during the week of April 25, 2011.  The auditors will present their findings at the June commissioner’s regular meeting.  Department heads are encouraged to attend in order to review the auditor’s suggestions.

10:55 a.m.: Break
10:59 a.m.: Back in session

MOTION: to enter into executive session under MRSA Title 1 §405 6(E) to discuss TIF's and a community benefit agreement. (Joy/Brown 3-0, motion passed)

Commissioner Joy called the meeting back into regular session at 12:2 p.m. and called for the following motion:

MOTION: to send a letter to LURC stating that we are in negations with Blue Sky Inc. as spelled out in a letter submitted by Joan M. Fortin, Esq. (Joy/Brown 3-0, motion passed)

12:30 p.m.: Break for lunch.
1:00 p.m.: Back in session.

Commissioner Joy called the tax appeal hearing of Gleason v. the Town of Gouldsboro to order at 1:00 p.m.  Participants were sworn in and testimony was heard.  An audio copy of the hearing is available, upon request, in the commissioner’s office.

Commissioner Joy declared the hearing closed at 1:52 p.m. Deliberations will be held during the next 30 days.

The commissioners would not approve the out of state travel, for the CFO, for a class in Massachusetts for May 10-11, but would consider the one scheduled for May 25-26 and would consider a class in Maine.

COUNTY CLERK:

MOTON: to authorize the chairman to sign the health insurance renewal paperwork for 2011. (Lawson/Brown, 3-0, motion passed)

Commissioner Joy called the continuance of the Means grievance hearing to order at 2:25 p.m.  Attendees included Commissioner’s Joy, Lawson and Brown, Timothy Pease, Esq., Ralston Means III and Teamsters Business Agent (TBA) Alan Churchill.  An audio tape of the hearing is available, upon request, in the commissioner’s office.  TBA Churchill requested to bargain the issue.  Commissioner Joy declared the hearing closed at 3:12 p.m.  A written decision will be issued within 15 days.

The meeting was adjourned at 3:12 p.m.Commission Chairman Steven E. Joy called the meeting of the Hancock County Commissioners to order 9:00 a.m. on Tuesday, May 3, 2011in the conference room of the county courthouse in Ellsworth with Commissioners Lawson and Brown in attendance.

Facilities Director, Richard Davis was recognized for his 10 years of service to the citizens of Hancock County.

Adjustments to the Agenda:

MOTION: to move item 4 to item 2. (Lawson/Brown 3-0, motion passed)

OLD BUSINESS:

MOTION: to approve: Minutes of the April 5, 2011 commissioners’ regular meeting and April 20, 2011 commissioners’ special meeting. (Lawson/Brown 3-0, motion)

EMERGENCY MANAGEMENT AGENCY:

Director Pinkham stated that the nationwide alert status has not been upgraded at this time.

MOTION: to approve the agreement between the County of Hancock and Robert McKenney for work on the FCC narrow-banding project. (Brown/Lawson 3-0, motion passed)

DISTRICT ATTORNEY:

MOTION: to approve military leave for VWA Jessica St. Germain. (Brown/Lawson 3-0, motion passed)

Commissioner Brown inquired as to the status an employee who pled guilty to a crime and is now involved in a Department of Labor unemployment request.

AIRPORT:

The following security camera bids were opened:
Seacoast Security of Bangor: $30,577
Eagle Security of Hamden: $36,710.05
Bids were given to the airport manager for her review and recommendation.

It was stated that commissioner’s/ commission chairman signature(s) should appear on all contracts and or leases.

MOTION: to authorize the chairman to execute the Colwell hangar lease for parcel 12. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign the contract modification for the Runway 04 Safety Area Project. (Lawson/Brown 3-0, motion passed)

Airport manager Navia requested authorization to re-bid the terminal building plumbing project.  It was suggested that the airport manager contact the low bidder from the previous bid process and negotiate the cost of the bid.  Commissioner Lawson was unsure of this process with regard to potential legal issues.

MOTION: to contact the low bidder from the previous bid process and negotiate the cost of the plumbing project bid. (Brown/Lawson 3-0, motion passed)

MOTION: to authorize the airport manager to bid out for snow removal equipment (SRE). (Lawson/Brown 3-0, motion passed)

Discussion: A John Deere 644 pay loader will be used as a trade in for the new equipment.  Commissioner Brown suggested utilizing the JD644 for courthouse snow removal. 

MOTION: to authorize the chairman to sign a grant application for SRE. (Lawson/Brown 3-0, motion passed)

Airport Manager Navia discussed the steps needed to re-designate airport land for non-aeronautical land use.  Commissioner Brown stated that the commissioners have been in discussions about building an RCC on airport property and asked if the discussions should wait until they decide where to put the RCC.  The airport manager responded, no it should be completed as soon as possible in order to make way for profitable businesses as well as an RCC.

MOTION: authorize the airport manager to go out to bid for the airport fencing project. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign an engineering contract for design and grant application for the airport fencing project, after it has been reviewed by the commissioners. (Lawson/Brown 3-0, motion passed)

MOTION: to authorize the chairman to sign an engineering contract and grant application for the airport Taxiway Design project. (Lawson/Joy 3-0, motion passed)

Discussion: Authorization will be given after review and discussion by the commissioners.

Civil Air Patrol was evaluated by the Air Force recently on their Search and Rescue abilities.  They received a rating of excellent.

REGISTRY OF DEEDS:

MOTION: to hire Velma Jordan of Waltham as a part-time regular clerk in the Registry of Deeds at the rate of $12 per hour, at 24 hours a week, effective May 21, 2011 and to hire her for 8 hours per week from the surcharge fund. (Lawson/Brown 3-0, motion passed)

SHERIFF:

The following bids were opened for the 2005 Ford Crown Victoria cruiser.

William H. Grindle: $1,927
McFarland and Associates: $1,254
Tri-State Auto Brokers: $1,083
David Walton: $1,125
Jerry Blackburn: $507
Marty’s Old Town Taxi: $2,001.23
Chris Osterbaner: $372
Grace Quality Used Cars: $2,559
One bid was received late, therefore it was rejected.

MOTION: to award the 2005 Ford Crown Victoria to Grace Quality Used Cars in the amount of $2,559. (Brown/Lawson 3-0, motion passed)

MOTION:  to approve the hire of Ernest Fitch, Jr. of Bucksport as a part-time patrol deputy at the rate of $12.50 per hour, effective May 7, 2011. (Brown/Lawson 3-0, motion passed)

RCC/E-9-1-1:

Director Wellman stated that she attend the EMA conference last week.  The mock marine disaster event, scheduled for next week, was discussed briefly.  Director Wellman is awaiting the cost of tower related equipment, tower sites are being researched, radio issues and narrow band licensing is being addressed.

MOTION: to remove administratively from the employment rolls: Christine Cunard, Michelle Clement and Mary Kathryn Rountree. (Brown/Lawson 3-0, motion passed)

NEW BUSINESS:

The Blue Hill Peninsula Holdings LLC. v. the Town of Blue Hill tax appeal hearing was scheduled for August 19, 2011 at 9:00 a.m.

MOTION: to approve the Airline Lodge and Snack Bar LLC retail off-premise malt liquor license. (Lawson/Brown 3-0, motion passed)

OFFICE OF FINANCIAL AFFAIRS:

MOTION: MOTION: to approve Payroll Warrants #11-13, #11-14, #11-15, #11-16 and #11-16A in the aggregate amount of $208,216.67. (Lawson/Brown 3-0, motion passed)

MOTION: to approve airport expense warrants #13 and #15 in the aggregate amount of $2,898.34. (Lawson/Brown 3-0, motion passed)

MOTION: to approve general fund warrants #11-14 and 11-16 in the aggregate amount of $256,386.93. (Lawson/Brown 3-0, motion passed)

MOTION: to approve Jail and UT Payroll Warrants #11-40, #11-41, #11-42 and #11-43 in the aggregate amount of $95,576.16. (Brown/Joy 3-0, motion passed)

MOTION: to approve Jail and UT Expense Warrants #11-35, #11-36, #11-37 #11-38 in the aggregate amount of $126,382.85. (Brown/Joy 3-0, motion passed)

Financial reports were distributed prior to the meeting.  The jail update was not included.

The commissioners accepted the health insurance report.  Commissioner Joy stated that negative numbers are beginning to stand out in the health insurance account.  The commissioners questioned the cost of the April health insurance bill.  Commissioner Joy would like the see the April health insurance bill by the 15th of May.

The Hancock County Volunteer Firefighters Association requested approval to expend $8,364.51 for the purchase of a new spare repeater from account E18-70-175 and to approve a capital expenditure in the amount of $3,005.29 for a new duplexer and cables for the stare repeater from account E18-70-175. Total aggregate $11,369.80.  The deputy treasurer was instructed to find the capital accounts associated with the purchase.

Commissioner Brown updated the commissioners on the progress on work being done with the funds provided by the energy grant.  Penobscot Builders has replaced the lighting in the Superior Courtroom and is not working in the District Court area.  Commissioner Brown stated that safety was a priority while working in the building.  The next construction meeting will be held on May 11th.

MOTION: to approve Machias Savings Bank as the county banking services provider. (Lawson/Brown 3-0, motion passed)

The county audit was conducted during the week of April 25, 2011.  The auditors will present their findings at the June commissioner’s regular meeting.  Department heads are encouraged to attend in order to review the auditor’s suggestions.

10:55 a.m.: Break
10:59 a.m.: Back in session

MOTION: to enter into executive session under MRSA Title 1 §405 6(E) to discuss TIF's and a community benefit agreement. (Joy/Brown 3-0, motion passed)

Commissioner Joy called the meeting back into regular session at 12:2 p.m. and called for the following motion:

MOTION: to send a letter to LURC stating that we are in negations with Blue Sky Inc. as spelled out in a letter submitted by Joan M. Fortin, Esq. (Joy/Brown 3-0, motion passed)

12:30 p.m.: Break for lunch.
1:00 p.m.: Back in session.

Commissioner Joy called the tax appeal hearing of Gleason v. the Town of Gouldsboro to order at 1:00 p.m.  Participants were sworn in and testimony was heard.  An audio copy of the hearing is available, upon request, in the commissioner’s office.

Commissioner Joy declared the hearing closed at 1:52 p.m. Deliberations will be held during the next 30 days.

The commissioners would not approve the out of state travel, for the CFO, for a class in Massachusetts for May 10-11, but would consider the one scheduled for May 25-26 and would consider a class in Maine.

COUNTY CLERK:

MOTON: to authorize the chairman to sign the health insurance renewal paperwork for 2011. (Lawson/Brown, 3-0, motion passed)

Commissioner Joy called the continuance of the Means grievance hearing to order at 2:25 p.m.  Attendees included Commissioner’s Joy, Lawson and Brown, Timothy Pease, Esq., Ralston Means III and Teamsters Business Agent (TBA) Alan Churchill.  An audio tape of the hearing is available, upon request, in the commissioner’s office.  TBA Churchill requested to bargain the issue.  Commissioner Joy declared the hearing closed at 3:12 p.m.  A written decision will be issued within 15 days.

The meeting was adjourned at 3:12 p.m.

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