Commissioners Regular Meeting
Commission Chairman Steven E. Joy called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, September 06, 2011in the conference room at the county courthouse located in Ellsworth, Maine with Commissioners Lawson and Brown in attendance.
MOTION: to approve the minutes of the August 17, 2011 commissioners regular meeting. (Brown/Joy 2-1, motion passed) Lawson abstained.
Rick Malm and Charles Earley from the architectural firm Lewis + Malm, along with consultant Ken Knight updated the commissioners on the RCC rebuild/renovation project. Sites have been narrowed down to 5; estimated costs are between 1.7 to 5 million dollars. $300,000 would be saved if the building stayed “in site-line” of the courthouse. Possible locations include renovated buildings on Rt. 1 and Rt. 1A, the airport, the old jail site and a Bucksport location. Six workstations are included in the proposal. Utilization of existing console equipment is not recommended. An overview of distributed information, RFP options and leasing vs. purchasing was discussed. Commissioner Joy stated that the utilization of an existing building is a positive when it comes to the permitting process he also stated that not having to go out to referendum would be favorable.
MOTION: to authorize the chairman to sign the Consultant Agreement between Ken Knight and the County of Hancock. (Lawson/Brown 3-0, motion passed)
10:18 a.m.: Break
10:23 a.m.: Back in session
OFFICE OF FINANCIAL AFFAIRS:
MOTION: to approve General Fund and Airport Payroll warrants #11-30, #11-31, #11-32 and #11-33 in the aggregate amount of $196,956.09. (Lawson/Joy 3-0, motion passed)
MOTION: to approve General Fund and Airport Expense warrants #11-30, #11-31 and #11-32 in the aggregate amount of $429,734.80. (Lawson/Brown 3-0, motion passed)
MOTION: to approve Jail and UT Fund Payroll warrants #12-04, #12-05, #12-06 and #12-07 in the aggregate amount of $87,328.36. (Lawson/Joy 3-0, motion passed)
MOTION: to approve Jail and UT Fund Expense warrants #12-04, #12-05 and #12-06 in the aggregate amount of $123,662.31. (Lawson/Joy 3-0, motion passed)
Financial reports to include a jail update was presented. Sixteen towns have paid their county taxes. Interest rates have been negotiated at .90 in the new banking RFP with DDM “liquid funds or liquid CD’s” at a lower rate. Availability of funds was discussed.
August expenditures for the health insurance account was not available, there were no request for capital expenditures or transfers.
The general fund account, UT and airport funds have been transferred to Machias Savings Bank. The FAA and IRS have not tagged their transfers through the CCR/Duns number. Machias Savings Bank personnel have met with the sheriff’s department to discuss the transfer of SO accounts. CFO Roy stated that the treasurer should have signatory privileges on all sheriff and jail bank accounts and the CFO and deputy treasurer should have viewing access. He stated that these accounts are all county assets that utilize the county federal ID number. Accounts Receivable training is forthcoming. The office of Financial Affairs will be closed on Friday September 9th, in order to attend the MCCA Convention.
REGISTRY OF DEEDS:
MOTION: to utilize the services of Peter Marchesi in a deeds matter. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the request to fill a 10-hour per week vacancy in the Registry of Deeds. (Joy/Lawson 3-0, motion passed)
Discussion: Funds to come from the deeds surcharge account.
EMERGENCY MANAGEMENT AGENTY:
MOTION: to delete item 4-c from the agenda. (Brown/Lawson 3-0, motion passed)
Discussion: Director Pinkham stated that the person requesting employment has found a position elsewhere and he would be required to advertise the position.
It was reported that storm damage from hurricane Irene was minimal in Hancock County. EMA Director Pinkham recommended against purchasing a new EMA vehicle in 2011, he preferred to reject the bids received and carry additional funds in the FY12 equipment maintenance budget in order to maintain the current vehicle.
MOTION: to reject the EMA vehicle bids received at the August 17th commissioners’ regular meeting. (Brown/Lawson 3-0, motion passed)
Discussion: Commissioner Joy stated that if you don’t accept them, you don’t have to reject them.
Airport Manager Navia presented the commissioner with an organizational chart outlining a chain of command for the ARFF department. Commissioner Brown questioned if the ARFF will no longer be required to perform maintenance duties? The answer was no, ARFF and Lead ARFF employees will continue to fulfill maintenance tasks as directed by the airport manager or director of maintenance. Commissioner Joy felt that the organizational chart should list the county commissioners first, then the airport manager, maintenance director, lead ARFF, and then ARFF and maintenance staff. Overtime and comp time was discussed noting that the airport manager prefers utilization of comp time.
MOTION: to approve the Lead ARFF and Maintenance Worker/ARFF job descriptions. (Lawson/Joy 3-0, motion passed)
Discussion: Commissioner Joy felt the proposal was still somewhat top heavy. The words “designate a training officer” on page one of the Lead ARFF job description was deleted along with “by the County” under Essential Job Functions of the Lead ARFF #5. Required training and certifications by the “County” was discussed. The words “by the County” were added at the end of the paragraph under Education/Training.
Adjustment to the agenda:
MOTION: to add item 5D1: the Daley job transfer request. (Joy/Lawson 3-0, motion passed)
MOTION: to approve the transfer of Todd Daley Sr. from Step 9G to 8G in accordance with position of Maintenance Worker/ ARFF. (Lawson/Joy 3-0, motion passed)
MOTION: to approve the promotion of Joshua George from ARFF to interim lead ARFF at Step 9C $14.74 per hour, effective August 20, 2011. (Lawson/Joy 3-0, motion passed)
Discussion: this position will be advertised in accordance with county policy.
MOTION: to approve a transfer of $7,072. from account 40-01-108 Clerical Assistant to 40-01-300 Part-time. (Lawson/Joy 3-0, motion passed)
MOTION: to authorize the chairman to sign a Notice of Award to Sargent Corporation for the Wildlife Fencing Project, AIP 33. (Brown/Lawson 3-0, motion passed)
MOTION: to authorize the chairman to sign the contract for the Wildlife Fencing Project, AIP 33. (Joy/Lawson 3-0, motion passed)
Highlights of the airport master plan were briefly discussed. Commissioner Joy stated that, according to the master plan, under item B14, the airport would be spending more than revenues received in the year 2014.
MOTION: to accept the 2011 Airport Master Plan as presented. (Lawson/Brown 3-0, motion passed)
The following bids were opened for the 1952 FWD blower and John Deere 644 Loader.
|Gerry Blackburn:||$1,009 - Snow Blower|
|$5,007 - Wheel Loader|
|BCM Construction:||$2,065 – Snow Blower|
|$10,876 – Wheel Loader|
|SA McClain:||$1,250 – Snow Blower|
|$12,501 – Wheel Loader|
|M&T Trucking:||$17,500 - Wheel Loader|
|RF Jordan:||$12,500 – Wheel Loader|
|C & C Machine Shop:||$20,100 – Wheel Loader|
|Wade Brown:||$13,185 – Wheel Loader|
Bids were given to Airport Manager Navia for review and recommendation.
MOTION: to approve out-of-state travel for Taylor Trombley and Joshua George to attend ARFF training in Pittsburgh, Pennsylvania from September 18-23, 2011, cost of training is $3,280. (Lawson/Brown 3-0, motion passed)
Break: 11:58 a.m.
Back in session: 12:01 p.m.
There were no questions regarding the RCC monthly report. The RCC Director will review the rebuild/renovation information submitted by Lewis + Malm and relay her opinion at a later time.
MOTION: to approve the hire of Alisha N. Smith of Ellsworth as a temporary full-time corrections officer at the rate of $13.50 per hour, effective September 10, 2011. (Lawson/Joy 3-0, motion passed)
Discussion: Benefits to include holiday benefit and sick time.
The following cruiser bids were opened:
Quirk: 2012 Chevrolet Caprice: Price: $26,149
Morrison Chevrolet: 2011 Chevrolet Caprice: Price$26,145, Trade-in: $2,500. Total Bid: $23,645.
MOTION: to purchase the cruiser from Morrison Chevrolet in the amount of $23,645, trade in the Tahoe, and take $13,000 from the outside contract account and the remainder from the sheriff’s cruiser account. (Brown/Joy 3-0, motion passed)
Discussion: Michigan police average between 18 and 26 MPG. A mileage assessment will be completed in a few weeks.
12:21 p.m.: Break for lunch
12:41 p.m.: Back in session
The following snow removal bids were opened:
City Line Sand and Gravel, Scott Piccard: $3,494
M&T Trucking: $4,600
Fletchers Landing Township:
RF Jordan: $12,000
Bids were given to the clerk for review and recommendation by the UT clerk.
Department head budget presentations were changed to Thursday, September 15, beginning at 9:00 a.m.
MOTION: to accept the trash removal contract between the Town of Cherryfield and Township #10. (Brown/Joy 3-0, motion passed)
Clerk DePrenger requested to change the definition of regular part-time from 10-32 hours to below 32.5 hours, a discussion ensued but a decision was not reached.
Blue Hill Peninsula Holdings, LLC vs. Town of Blue Hill Tax Appeal:
Commissioner Joy called the tax appeal hearing of Blue Hill Peninsula Holdings, LLC vs. Town of Blue Hill to order at 1:00 p.m. The attendee was sworn in and testimony was heard. There was no representation from the Town of Blue Hill. An audio tape of the hearing is available, upon request, in the commissioners' office.
Commissioner Joy stated that Mr. Stewart has proven his FY10 case to the assessors for, he was not sure that the commissioners could go back and rule on FY08 and FY09 and felt a legal opinion may be needed. Commissioner Joy declared the hearing closed at 1:53 p.m. Deliberations/discussions will take place at the October commissioners’ regular meeting.
MOTION: to enter into executive session under MRSA Title 1 §405 (6-A) to discuss two separate personnel issues. (Brown/Lawson 3-0, motion passed)
Commissioner Joy declared the meeting back in session at 2:48 p.m. stating that the commissioners have investigated a complaint against Airport Manager Navia and found that the complaint should be dismissed.
MOTION: to dismiss the complaint filed by Arthur O’Callaghan against Allison Navia. (Lawson/Joy 3-0, motion passed