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Commissioners Special Meeting

Commission Chairman Steven E. Joy called the special meeting of the Hancock County Commissioners to order at 9:30 a.m. on July 28, 2011 in the meeting room of the Hancock County Courthouse located in Ellsworth, Maine with Commissioners Lawson and Brown in attendance.

Adjustments to the agenda:

MOTION: to move items 2-5 to the beginning of the agenda and to add item 1c interim RCC clerk. (Lawson 2-0, motion passed)

Airport Manager Navia requested approval to amend the Columbia Air Services - BHB LLC's lease to include additional land for the purpose of installing a fuel farm and to reset the lease term.  Total square footage and the cost per square foot were discussed.  Columbia Air owns all equipment associated with the fuel farm and their associated building.

MOTION: to accept the amendment to Columbia Air Services lease to include additional land for the purpose of installing a fuel farm and resetting the lease term and to authorize the chairman to sign said lease amendment. (Lawson/Joy 2-0, motion passed)

Airport Manager Navia requested to advertise for sale by sealed bid, 1-1952 FWD snow blower and 1-1984 John Deere 644 pay loader.

MOTION: to approval the airport manager's request to advertise for sale by sealed bid, 1-1952 FWD snow blower and 1-1984 John Deere 644 pay loader. (Lawson/Joy 2-0, motion passed)

Markings Inc has requested to withdraw their bid on the pavement remarking project.  Manager Navia requested to send the notice of award to Markings Inc. and to have them withdraw their bid, thus allowing their bid bond, in the amount of $3,200, to be pulled.

CFO Roy requested commissioner approval of the audit RFP.

MOTION: to move the approval of the audit RFP to the August 17, 2011 CRM. (Lawson/Joy 2-0, motion passed)

Clerk DePrenger relayed that Attorney William Dale has requested that the commissioners reconsider their position on the Old Point, Inc. 2010 tax appeal and requested to table the tax appeal hearing pending review of the tree growth issue by the State Board of Property Tax Review.

MOTION: to table the Old Point, Inc. 2010 tax appeal hearing pending review of the tree growth issue by the State Board of Property Tax Review. (Lawson/Joy 2-0, motion passed)

MOTION: to accept the resignation of dispatcher Leslie Russell effective July 22, 2011. (Lawson/Joy 2-0, motion passed)

MOTION: to accept the resignation of RCC part-time clerk, Condon Rodgers, effective July 25, 2011. 9 (Lawson/Joy 2-0, motion passed)

MOTION: to approve Lynn O’Kane as an interim, part-time 16 hour a week, clerk in the RCC. (Lawson/Joy 2-0, motion passed)

Discussion: this interim position, combined with the current part-time position held by Mrs. O’Kane in the maintenance department, would increase her total working hours to 32 hours per week.

MOTION: to approve the purchase of a cruiser from the Town of Blue Hill in the amount of $6,000. (Lawson/Joy 2-0, motion passed)

Discussion: Sheriff Clark is satisfied with the purchase but had hopes of purchasing it for less.

Rick Malm and Charles Earley of the architectural firm Lewis + Malm presented the commissioners with resumes from interested communication consultants.  Dwight Lanphur was in attendance, at the request of Mr. Malm, to lend his expertise in the electrical field.  Communication consultant interviews were conducted with the following companies:  Tabb Tech, Kenneth R. Knight, and ProInfoNet.  Commissioner Joy and Mr. Lanphur preferred Kenneth R. Knight over the other two interviewees.  Mr. Malm and Commissioner Lawson agreed.  RCC Director Wellman relayed her interest in GeoComm.  GeoComm was discussed with regard to their expertise in the area of staffing.  A quote from GeoComm for staffing review was recommended.  The importance of vendor neutrality was discussed.  Mr. Malm will request a proposal from Kenneth R. Knight.

11:32 a.m.: Break
11:42 a.m.: Back in session

After the interviews were completed, Mr. Malm presented a project progress update which included an existing facilities analysis, a space program analysis, a possible addition location analysis (to include 4 locations), 4 possible off-site locations and a MEP existing conditions report.  A copy of said report is on file in the commissioners’ office.  Separate radio, telephone and computer rooms or separate defined areas for each was highly recommended.  Lessons learned: a large multi-use area should be included in the project and the heart of the project revolves around technology, the project should start with the technology rooms and be built around them.  Different scenarios, to include remaining on campus or moving offsite, were discussed.  The offsite space programming scenario for a free standing RCC/EMA building was proposed at 7,033 sq. ft.  Commissioner Joy felt the square footage proposed was too large.  Mr. Early stated that there is a 30% factor included in the presentation that would be compacted once a site was approved.  Tearing down the “old jail” and rebuilding to replicate the outside of the current building was discussed.  An airport site would not become available until possibly the end of 2012.  The Town of Bucksport offered three locations for site donation.  The Town of Blue Hill is also in discussions to donate property.  A meeting with the City of Ellsworth Manager Michelle Beal and Fire Chief Richard Tupper is scheduled for August 3, 2011.  Commissioner Joy preferred to build new rather than to renovate.

Commissioner Joy preferred to move forward with the City of Ellsworth, the airport and Town of Bucksport sites.  Commissioner Lawson agreed but preferred to include the renovation of the “old jail” as an option.  Commissioner Joy stated that he was not willing to wait until 2012 to begin the project.  He preferred to proceed at a steady pace.  Mr. Early will present at the beginning of the August 17th regular meeting.

MOTION: to adjourn. (Lawson/Joy 3-0, motion passed)

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