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Commissioners Special Meeting

Commission Chairman Steven E. Joy called the special meeting of the Hancock County Commissioners to order at 3:30 p.m. in the conference room of the county courthouse located in Ellsworth, Maine  with Commissioners Brown and Lawson in attendance.

MAINTENANCE:

An elevator repair bid was opened:
ThyssenKrupp elevator from Brewer Maine.

This ThyssenKrupp bid along with the previously received bid from Pine State Elevator was given to Facilities Director Davis for review, a recommendation will be presented at the December 6, 2011 CRM.

MOTION: to approve the repair of a water pipe in the lower lot and pavement repair. (Joy/Lawson 3-0, motion passed)

OFFICE OF FINANCIAL AFFAIRS:

CFO Roy presented the commissioners with three credit card expense reporting forms for approval.  Discussion followed.  Recommendations will be incorporated into the form and presented again at the December 6, 2011 CRM.

MOTION: to proceed to the airport agenda items. (Lawson/Joy, no vote was taken)

AIRPORT:

MOTION: to enter into executive session under MRSA Title 1 §40 6(A) to discuss airport layoffs. (Lawson/Joy 3-0, motion passed)

Commissioner Joy called the meeting back into regular session and called for the following motion:

MOTION: to approve the airport managers request to layoff an ARFF employee. (Lawson/Joy, 2-1 motion passed) Brown opposed

Airport Manager Navia presented her 2012 proposed budget which included $754,542 in revenues and $596,549 in expenditures.

The following changes were recommended:
Increase account 40-01-100 Manager by 1.5% over the 2011amount to $49,461.  Commissioner Joy stated that he felt 3% increases were given to “long term employees’, he did not consider the airport manager a long term employee.

MOTION: move $50,192. (Lawson/ died for lack of 2nd)

MOTION: move $49,416. (Joy/Brown 2-1, motion passed) Lawson opposed.

Discussion: Commissioner Lawson felt this amount was low for the quality of management the airport has received.

The remainder of the airport budget was postponed until the December 6, CRM.

COMISSIONERS:

The Time Trak memorandum discussion was delayed until the December 6, CRM.

Commissioner Joy requested to table the presentation by Heather Fowler of MCMH regarding a wellness program proposal in partnership with the hospital.  He encouraged employee participation in the December discussion.

MOTION: to continue the discussion with MCMH for the December 6th regular meeting. (Brown/Joy 3-0, motion passed)

MOTION: to enter into executive session under MRSA Title 1 §405 6(A) to discuss the hiring of an EMA Director/Deputy Director . (Brown/Lawson 3-0, motion passed)

Commissioner Joy called the meeting back into regular session at 5:05 p.m. with nothing to report.

Holiday payroll scenario’s were presented to union employees, representation and affected department heads prior to the meeting in order to obtain their opinions regarding payment for holidays.  Sheriff Clark stated that when an employee is called into work on a holiday, they are paid time and a half for that day, they do not “double dip.”  Union Business Agent, Alan Churchill stated that previously employees were paid by shift and preferred to continue that tradition.  Shop Steward Rolly Means expressed his concern with language presented in his previous grievance.  Commissioner Joy stated he did not understand why employees who work on a holiday do not necessarily earn holiday pay.  Sheriff Clark requested to pay the holiday benefit on the holiday shift adding that this could be clarified through a side letter agreement.  Written contract language vs. actual practice was discussed.  Commissioner Lawson preferred to work together in order correct the problem with a side letter.

The attendees agreed to the following:

  • Holiday "shift(s)" language will be recognized rather than "each hour actually worked on the holiday."
  • Each employee who is scheduled on the holiday will be paid time and one half for the "holiday shift" and as specified in the CBA, will also receive an additional compensatory day or cash equivalent.
  • "holiday shift" is defined as a shift commencing on the day of the holiday.  Example: Christmas Day, December 25, shift beginning at 5:00 a.m. and ends at 5:00 p.m. and shift beginning 5:00 p.m. an ending at 5:00 a.m. the following day.
  • Employees who are not scheduled to work the holiday, but work on the holiday will be paid time and one half for all hours worked that day.

If an individual takes a vacation day off but works on a holiday, (s)he is paid 12 hours for the comp day because (s)he worked the holiday, and is paid time and a half for every hour worked on the holiday.

Sheriff Clark stated the best thing to do is speak to the department head when questioning payroll matters.

CFO Roy stated that the record should show that he does not change employee pay times.

The union agreed to overlook the “minor damage” done to employees during the last holiday due to the calculation of the holiday benefit.

MOTION: to pay by shift. (Joy/Lawson 3-0, motion passed)

MOTION: to table the Time Track discussion until the December 6, CRM. (Brown/Joy 3-0, motion passed)

MOTION: to adjourn. (Joy/Lawson 3-0, motion passed)

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