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Commissioners Special Meeting

Commission Chairman Steven E. Joy called the special meeting of the Hancock County Commissioners to order at 11:00 a.m. on Tuesday, December 13, 2011 with Commissioner Brown and Commissioner Lawson in attendance.

Adjustments to the agenda:

MOTION: to add item (a) approve hire of Legal Secretary II under District Attorney to the top of the agenda, (a) set rate of retiree health insurance contributions next on the agenda and to add item (b) Penobscot County payment, item (c) unemployment update and item (d) Town taxes under Office of Financial Affairs. (Lawson/Brown 3-0, motion passed)

District Attorney:

DA Bassano requested the hire of Eleanor Truesdale, a current employee in the jail, as a Legal Secretary II. 

MOTION: to authorize the hire of Eleanor Truesdale as a Legal Secretary II in the District Attorney’s office at step 8F3 $14.93, effective January 9, 2012. (Lawson/Brown)

Discussion: Commissioner Brown asked how this will affect the DA’s budget. The personnel policy states that a person who transfers to another department whose wage rate is higher than Step F, the wage will be reduced by not more than 10% every 6 months until the employee's wage rate does not exceed the actual longevity step of the new pay grade.  Ms. Truesdale will receive a 10% reduction upon hire and then receive another reduction to reach the step.

Motion withdrawn.

MOTION: to postpone the motion until 1:00pm. (Lawson/Brown 3-0, motion passed)

Office of Financial Affairs:

CFO Roy presented and discussed two plans and the probability of setting rates for retiree health contributions.

  • $975.00 is the amount projected for spouse

A letter will be drafted to the retirees inviting them to a meeting with insurance representatives to discuss retiree health insurance contributions and options for alternate spousal coverage by the year 2013.

The discussion will be continued later on in the meeting.

Budget Workshop:

(40) Airport

MOTION: to accept airport revenues in the amount of $749,542. (Lawson/Brown 3-0 motion passed)

Requested changes:

10-250 Diesel fuel increase to $14,000
15-310 Trash removal increase to $1,000
70-100 Equipment decrease to $0
70-410 Terminal Building Equip. decrease to $2,000
70-460 Terminal Building increase to $10,000

MOTION: to accept airport personnel expenses in the amount of $189,348. (Brown/Joy 2-1, Lawson opposed)

  • to reflect 1.5% pay increases

Changes to employee costs:

FICA: $14,485.13
Retirement: $6,755.36
WC: $8,425.45

CFO Roy recommends that an account be set up for unemployment 05-500 in the amount of $19,000.00.

60-400 Administrative Fee increase to $15,000

MOTION: to accept airport expenses in the amount of $636,399.00. (Brown/Joy 2-1, Lawson opposed)

1:02 break
1:27 back in session

District Attorney new hire discussion cont.:

DA Bassano returned with DA new employee discussion at a salary of $31,830. This will increase the personnel services budget by $2,000.

MOTION: to approve the hire of Eleanor Truesdale as a Legal Secretary II effective January 09, 2012 with a salary of $31,830. (Lawson/Brown 3-0, motion passed)

(02) EMERGENCY MANAGEMENT AGENCY

  • Commissioner Brown suggested reducing the deputy manager by $20,000 and make it a deputy manager/planner and use planning funds to make up the difference.

MOTION: to decrease the deputy manager by $20,000 and create a deputy manager/planner position, supplementing the account using 2012 planning funds. (Brown/Joy 3-0, motion passed)

70-300 Vehicles to $0

MOTION: to reduce 70-300 vehicles to $0. (Brown/Joy3-0, motion passed)

MOTION: to reduce 10-100 uniforms to $200.00. (Joy/Lawson 3-0, motion passed)

MOTION: to accept 05-100 FICA expense in the amount of $5,927.  (Joy/Brown 3-0, motion passed)

MOTION: to accept 05-200 Retirement expense in the amount of $2,531. (Brown/Joy 3-0, motion assed)

MOTION: to accept 05-400 worker's comp expense in the amount of $1,126.45. (Joy/Lawson 3-0, motion passed)

MOTION to accept 30-702 Office space expense in the amount of $7,327.  (Joy/Brown 3-0, motion passed)

MOTION: to approve Emergency Management Agency total expenses in the amount of $146,249. (Lawson/Joy 3-0, motion passed)

MOTION: to accept the Emergency Management Agency revenue in the amount of $73,124. (Lawson/Joy 3-0, motion passed)

(03) DISTRICT ATTORNEY

MOTION: to accept personnel services in the amount of $251,350. (Lawson/Joy 3-0, motion passed)

MOTION: to accept 05-100 FICA expense in the amount of $19,155. (Joy/Lawson 3-0, motion passed)

MOTION: to accept 05-200 retirement expense in the amount of $6,686. (Joy/Lawson, motion passed)

MOTION: to remove 05-300 health insurance expense. (Lawson/Joy 3-0, motion passed)

MOTION: to accept 05-400 workman's comp expense in the amount of $1,986. (Joy/Lawson 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $333,733. (Lawson/Joy 1-2, motion failed)

30-125 copier maintenance decrease by 700.00

MOTION: to approve expenditures in the amount of $333,433. ( Brown/Joy 3-0, motion passed)

(04) - COMMISSIONERS:

MOTION: to decrease personnel services for 01-100 Clerk and 01-110 Deputy Clerk to reflect 1.5% increases. (Brown/Joy 3-0, motion passed)

MOTION: to remove 05-300 Health Insurance. (Lawson/Joy 3-0, motion passed)

MOTION: to accept 05-100 FICA in the  in the amount of $8,324. (Joy/Brown 3-0, motion passed)

MOTION: to accept 05-200 retirement in the amount of $3,072. (Joy/Brown 3-0, motion passed)

MOTION: to accept 05-400 Workman's Comp in the amount of $360. (Joy/Lawson 3-0, motion passed)

10-004 paper increase to $750.00

MOTION: to add $750.00 to account 10-004 paper. (Joy/ Brown 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $216,209. (Joy/Lawson 3-0, motion passed)

(05) OFFICE OF FINANCIAL AFFAIRS

  • The CFO salary was discussed.

MOTION: to make managers salary $55,750.00. (Joy/Brown 2-1, motion failed) Lawson opposed.

MOTION: move the BAC recommendation of $52,273.00. (Lawson/

  • Commissioner Brown stated a vote did not need to be taken. If no vote is taken, the BAC figure stands.

MOTION: to decrease 01-110 deputy manager to reflect 1.5% increase in the amount of $37,118.55.00 (Brown/Joy 3-0, motion passed)

MOTION: move to place $7,000 back in for part time employee. (Joy/Brown 2-1, motion failed)

MOTION: to remove 05-300 Health Insurance. (Joy/Brown 3-0, motion passed)
MOTION: to accept 05-100 FICA in the in the amount of $7,221.00. (Joy/Lawson 3-0, motion passed)

MOTION: to accept 05-200 retirement in the amount of $3,509. (Joy/Brown 3-0, motion passed)

MOTION: to accept 05-400 Workman's Comp in the amount of $312. (Joy/Lawson 3-0, motion passed

MOTION: to accept the commissioners proposed revenue in the amount of $46,500.

MOTION: to accept the commissioners proposed expenditures in the amount of $141,133. (Joy/Brown 3-0)

2:44 break
2:50 back in session

(06) COURTHOUSE COMPLEX

  • Commissioner Brown proposed reducing 01-300 Part time by $4,992 for a balance of $10,008.  He would like some of the safety officer duties be given to the anticipated new deputy manager and manager.

MOTION: to reduce 01-300 Part time to $10,008. (Brown/Joy 2-1, Lawson opposed)

MOTION: to accept 05-100 FICA in the amount of $15,073, 05-200 Retirement in the amount of $49.63, and 05-400 Workman's Comp in the amount of $64.62. (Joy/Lawson 3-0, motion passed

MOTION: to remove account 15-300 Health Insurance. (Lawson/Joy 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $407,600. (Joy/Brown 3-0, motion passed)

(07) RCC/E 9-1-1

Commissioner Brown proposes to increase revenue by $20,000.

MOTION: to set the revenues in the amount of $104,686. (Brown/Lawson 2-1, Joy opposed)

  • BAC revenue stands at $84,686.00

MOTION: to decrease manager’s salary to $49,465 to reflect 1.5% increase. (Brown/Joy 3-0, motion passed)

MOTION: to accept 05-100 FICA in the amount of $34,595.00, 05-200 retirement in the amount of $16,604, 05-400 Workman's Comp in the amount of $1,925 and remove 05-300 Health Insurance. (Joy/Brown 3-0, motion passed)

MOTION: to accept expenditures in the amount of $570,583. (Joy/Brown 3-0, motion passed)

(08) Registry of Probate

MOTION: to decrease manager’s salary to $35,306 to reflect 1.5% increase. (Brown/Joy 3-0, motion passed)

MOTION: to accept 05-100 FICA in the amount of $8,219, 05-200 05-400 Workman's Comp in the amount of $355.61 and remove 05-300 Health Insurance. (Joy/Brown 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $155,652. (Lawson/Brown 3-0, motion passed)

(09) Registry of Deeds

  • increase 09-200  surcharge to $42,500

MOTION: to accept proposed revenue in the amount of $616,500. (Lawson/Brown 3-0, motion passed)

MOTION: to decrease manager’s salary to $41,498.28 to reflect 1.5% increase. (Brown/Joy 3-0, motion passed)

MOTION: to increase 01-300 Part time to $27,000, to change 05-100 FICA in the amount of $12,281, 05-200 Retirement in the amount of $5,224.72, 05-400 Workman's Comp in the amount of $531.38 and remove health insurance. (Lawson/Brown 3-0, motion passed)

MOTION: move to increase 09-200 Surcharge to $43,500 for a total revenue of $617,500.00 (Joy/Brown

MOTION: to accept the commissioners proposed expenditures in the amount of $241,476. (Joy/Brown 3-0, motion passed)

(10) Sheriff

MOTION: to decrease 01-100 Sheriff salary in the amount of $61,827.71, 01-110  Chief Deputy in the amount of $61,569.90, 05-100 FICA $53,591, 05-200 Retirement $22,042, 05-400 Workman's comp $21,577 and remove 05-300 Health Insurance. (Joy/Brown 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $996,548. (Joy/Lawson (3-0  motion passed)

MOTION: to accept the proposed revenue in the amount of $13,150. (Brown/Joy 3-0 motion passed)

(12) Sheriff/Outside Contracts

MOTION to accept 05-400 workman's comp in the amount of $2,960 and remove Health Insurance. (Joy/Brown 3-0, motion passed)

Total expenditures for Sheriff/Outside Contracts total $131,577. (no vote taken)
 
(13) Sheriff/Civil Process

MOTION: to accept 05-400 Worker's Comp in the amount of $2,335.27 and move 05-300 Health Insurance to $0. (Joy/Brown 3-0, motion passed)

MOTION: to accept the commissioners proposed expenditures in the amount of $104,448. (Lawson/Brown 3-0, motion passed)

*Megan Kelley is working in RCC and Civil Process

(46) Drug Task Force

MOTION: to accept 05-400 worker's comp in the amount of $3,203.76 and remove 05-300 Health Insurance to $0.(Joy/brown 3-0, motion passed)

MOTION: to accept the proposed expenditures in the amount of $187,740.90. (Brown/Lawson 3-0, motion passed)

(17) Third Parties

  • EMDC: $8,404.80
  • Special Children's Friends: $5,300
  • Next Step: $8,930.

MOTION: to move the BAC recommendation on all three. (Lawson/Joy 2-1, Brown opposed)

(18) Hancock County Volunteer Firefighters Association

MOTION: to accept the commissioners proposed expenditures in the amount of $36,000. (Brown/Joy 3-0, motion passed)

(20) UNCLASSIFIED

MOTION: to add a new revenue line 20-315 Employee Contributions in the amount of $107,172. (Lawson/Joy 3-0, motion passed)

CFO Roy stated that new budget lines will be created.

  • 05-315 Health Insurance in the amount of $915,624.81
  • 05-320 Employee Buyout in the amount of $81,614.00

MOTION: to add two new expense lines 05-315 County Health Insurance in the amount of $915,625 and 05-320 Employee Buyout in the amount of $81,614. (Lawson/Brown 3-0, motion passed)

MOTION: move to change 20-250 Retiree Health Insurance $33,327.76. (Brown/Joy 3-0, motion passed)

Retiree health insurance discussion continued:

  • an incentive plan was discussed over a six month period beginning with $750.00 for the first month

MOTION: move to charge our retirees  $34.67 per month health insurance contribution fee,  notify the retiree spouses that they will be going off of the retiree policy within 6 months effective June 30, 2012 and increase monthly health insurance payment to $457 and give them an incentive of $750 for the first 30 days to leave our policy, diminishing this amount $100.00 every month to June30, 2012. (Joy/Brown, 3-0 motion passed)

A meeting has been scheduled for December 28th at 10:00 am to meet with retirees, capital accounts and discuss EMA directors.

MOTION: move to correct clerical errors and round all cents. (Brown/Joy 3-0, motion passed)

MOTION: move to transfer $115,000 of undesignated funds in order to reduce taxes for FY2012. (Brown/Joy 3-0, motion passed)

MOTION: to set the overlay at 2%. (Brown/Lawson 3-0, motion passed)

5:07pm break
5:12 back in session

County Clerk DePrenger presented the commissioners a side letter agreement regarding holiday pay for signatures.

Commissioner Joy questioned if the agreement was for all employees in this union. Union representative, Mr. Churchill, suggested putting an asterisk on the side letter that it is not intended for Garcia employees.  This will be continued to the December 28th meeting.

Commissioner Joy tabled the discussion in redesigning the website.

Lynn O’Kane and County Clerk DePrenger were present to discuss accruals.

MOTION:  move to pay 235.71 hrs of vacation time using the 20 hrs per week vacation accrual rate. (Joy/Lawson, no vote taken)

5:50pm
MOTION: to enter into executive session under MRSA 1 §405 6-A in order to discuss a personnel issue. (Lawson/Joy 3-0, motion passed)

5:59 back in session

MOTION: move to pay Lynn O'Kane $3,066.36 from the maintenance personnel budget. She will be asked to sign an agreement to settle the claim and acknowledge the change in the personnel policy currently in place and abide by the current personnel policy.  Because Lynn O'Kane may not have been aware that she had accrued this vacation time determines the reason why we are paying this rather than making her take it. This is the reason for this agreement and is an exception to the rules. This is a special circumstance and a onetime event. (Lawson/Brown 3-0 motion passed)

These funds will be paid in 2011 out of the part time account.

MOTION: move to authorize payment to Penobscot County Unorganized Territory in the amount of $10,327 to come out of the contingency account of the unorganized territory which should have been paid out of last year’s budget for sanding and plowing.  (Joy/Lawson 3-0,motion passed)

CFO Roy updated the commissioners regarding unpaid town

MOTION: to approve the RFP for radio maintenance. (Joy/Lawson 3-0, motion passed)

Mr. Churchill was present to discuss a grievance regarding the fulfillment of shifts out of classification in the jail.

The county clerk was directed to talk with the sheriff and Jail Administrator regarding past practice and to request that the employee be allowed to continue working extra shifts until this is discussed at the next meeting.

MOTION: move to continue the grievance to December 28th . In the meantime, the county clerk is to get additional information from the sheriff and jail administrator to determine if this is past practice and strongly suggest to continue this practice for the next two weeks until the matter can be resolved. (Joy/Lawson  3-0, motion passed)

6:48pm

MOTION: to adjourn. (Brown/Lawson, 3-0 motion passed)

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