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Commissioners Budget Workshop

Commission Chairman Steven E. Joy called the commissioners budget workshop to order at 9:00 a.m. on Thursday, September 20, 2012 in the conference room of the county courthouse located in Ellsworth, Maine with Commissioner Brown in attendance.

MOTION: to accept the bid of Paul Cirard in the amount of $13,733.69 for the courthouse granite steps renovation project. (Joy/Brown 2-0, motion passed)
Discussion: Change orders and contractor reputation was discussed.  Director Walls stated that the front step shoulder stones were slightly off, but is a known factor in the restoration project.  The work being done is intended to stop further damage.  The bid from PRMasonary was lowest but the personal inspection and bid paperwork was lacking compared with other vendors.

Director Walls gave a brief overview of the emergency situation that occurred at the courthouse on September 19, 2012.  The neutral wire in district court was loose and making contact with other wires.  Due to the combined efforts of the facilities director, Scott Electric and the Ellsworth Fire Department the situation was contained.

The wage scale was discussed.  The CFO was directed to use a zero percent increase across the board.  Commissioner Joy stated that he did not mind giving the budget back to the department heads and requesting them to reduce their budgets by a percentage.  Commissioner Brown stated that he said he has suggestions as to which items could be reduced.

01- COURTS
Proposed Expenditures: $14,430

02 - EMERGENCY MANAGEMENT:
The following are suggested changes:
Personnel Services – $86,232
Employee Costs - $38,271
Travel – $2,300
Gas - $6,700
Dues - $100
Telephone $4,000
Equipment - $3,800
Proposed Revenues: $77,656.50
Proposed Expenditures: $155,313
6.9% increase

03 - DISTRICT ATTORNEY:
Extradition revenues were discussed. This account should not show up as a revenue account in the budget, rather it should shown as a capital reserve account.

The following are suggested changes:
Personnel Services - $262,346
Employee Costs - $31,943
Training & Reg. - $1,000
Postage - $2,300
Computer Software - $24,711 an IT breakdown vs. software is needed for this account.  This account also includes internet cost which should be integrated into Department 14.
Technology - $4,500
Copier - $500

Proposed Revenues: $35,552
Proposed Expenditures: $350,407
4.62% increase.

04 - COUNTY COMMISSIONERS:
The following are suggested changes:
Personnel Services - $108,378
Employee Cost - $13,113
MMA/MCCA - $10,400
Professional Services - $30,000
The cost of the new sound system should be paid from the 2012 operating budget.

Proposed Expenditures: $210,316
2.73% reduction.

05 - OFFICE OF FINANCIAL AFFAIRS:
The following are suggested changes:
Revenue budgeted for airport administrative fee will need to be substantially satisfied by the FAA.
Personnel Services - $103,919
Employee Costs - $13,597

Proposed Revenues: $44,000
Proposed Expenditures: $153,416
8.7% increase.

06 - COURTHOUSE COMPLEX:
The following are suggested changes:
Janitorial staff should be moved to Grade 4 on the wage scale causing the night differential to cease.  Employee structure was discussed.  The incoming deputy facilities director will be budgeted at 10C/10D on the wage scale.
Personnel Services - $194,154
Employee Costs - $28,262
Copier Maintenance - $50

Proposed Revenues: $71,411
Proposed Expenditures: $389,221
4.51% reduction.

07 - RCC/9-1-1:
Commissioner Brown stated that he was not sure that the RCC should be dispatching for fire departments and that most of the fire departments are getting a free ride as far as dispatching is concerned.  He stated that if the cost of the RCC was not on the tax roll we would need to charge more, the SO should be broken out of the equation in order to find an equitable way to dispatch the fire departments.  Commissioner Joy preferred to remove the RCC revenue, other than ambulance services, from the budget.  Commissioner Brown agreed in order to force the issue.  CFO Roy was asked to produce figures showing the change in cost to towns if the cost of the RCC was moved to the tax rolls.  Overtime, scheduling and the "deputy manager" position was discussed.  The deputy manager position is a shared position between the RCC and civil process.  Civil Process/RCC employee overlap was discussed.

The following are suggested changes:
Personnel Services - $468,888
Employee Costs - $61,730
Travel - $1,000
Uniforms - $500
Service Contracts - $29,405
Equipment - $15,000

Proposed Revenues: $22,285
Proposed Expenditures: $589,451
1.11% increase.

08 - REGISTRY OF PROBATE:
The following are suggested changes:

Personnel Services - $121,462
Employee Costs - $10,551
Postage - $2,500
Security Services - $600
Computer - $500

Proposed Revenues: $104,400
Proposed Expenditures: $162,913
4.66% increase.

09 - REGISTRY OF DEEDS:
The following are suggested changes:
Personnel Services - $159,854
Employee Costs - $20,634

Proposed Revenues: $617,500
Proposed Expenditures: $244,088
.42% increase.

10 - SHERIFF'S DEPARTMENT:
The following are suggested changes:
Personnel Services - $703,612
Employee Costs - $107,710
Computer - $3,177
Computer support - $19,824
Vehicles - $23,333 in anticipation of another $23,333 from undesignated funds and another $23,333 from the town contract cruiser account for the purchase of three vehicles.

Proposed Revenues: $9,150
Proposed Expenditures: $1,051,456
5.51% increase.

12 - FORMAL TOWN CONTRACTS:
The following are suggested changes:
Personnel Services - $96,856
Employee Costs - $14,837

Proposed Revenues: $173,600
Proposed Expenditures: $133,693
1.61% increase.

13 - CIVIL PROCESS:
The RCC/Emp. Share cost revenue account will be removed.  Sheriff Clark preferred to keep the civil process clerk at full wage and full time in the civil process department for FY13.  This position was shared with the RCC in FY12 in order to keep the civil process department revenue neutral.  A discussion ensure regarding the shared civil process/RCC position.  It was agreed that the civil process secretary would convert back to the civil process department, full time, in FY13.
The following are suggested changes:
Personnel Services - $83,506
Employee Costs - $13,548

Proposed Revenues: $125,000
Proposed Expenditures: $123,454
18.2% increase

46 - DRUG TASK FORCE:
The following are suggested changes:
Personnel Services - $113,548
Employee Costs - $37,977

Proposed Revenues: $128,720 (will change due to DTF supervisor’s reimbursement)
Proposed Expenditures: $223,877
19.25% increase.

14 - COMMUNICATIONS:
Proposed Revenues: $2,600
Proposed Expenditures: $44,200

16 - DEBT SERVICE:
Proposed Expenditures: $347,000

17 - THRID PARTY DONATIONS:
Proposed Expenditures: $164,549

20 - HEALTH INSURANCE:
Proposed Revenues: $129,662
Proposed Expenditures: $1,052,969

30 - COUNTY RESERVE:
Proposed Expenditures: $90,000

Another budget workshop was scheduled for Monday, September 24, 2012 from 11:00 a.m. to 2:00 p.m.

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