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Commissioners Special Meeting

Commission Chairman, Steven E. Joy called the special meeting of the Hancock County Commissioners to order at 10:00 a.m. on Friday May 18, 2012 with Commissioners Brown and Lawson in attendance.

Agenda

Airport:

The following UTV and mower(s) bids were opened:

                                   

 

UTV               6' grass/brush mower            15' grass/brush mower

Dorr Equipment:         $18,546.20             $2,693.89                                  $14,360           $35,600.09

Union Farm Equip      $15,480                    $2,989                                        $14,497           $32,966

Greenway Equip          $13,999                     $2,899                                        $13,400          $30,298

Greenway Equip          $15,241                     $2,899                                        $13,400          $31,540

Jordan Equip                $16,667.44                                                                                                 $16,667.44

Jordan Equip                $15,072.13                                                                                                  $15,072.13

Hammond Tractor     $18,400                    $2,990                                        $19,935          $41,325

Bids were given to the airport manager for review and recommendation at the June 5, 2012 meeting.

MOTION: to approve the MDOT project for rebuilding and signalizing the Route 3 and Route 230 intersection in Trenton.  (Lawson/Joy 3-0 motion passed)

Discussion: Commissioner Joy stated that the DOT owns the property abutting the airport property line.  The curb cuts were his main concern but since his concerns have been a laid.  Commissioner Brown wished them well with the project.

 

MOTION: to accept the temporary rights agreement with the MDOT for 0.8 acres of land along Route 3 and authorize the chairman to sign the rights agreement. (Lawson/Brown 3-0, motion passed)

The land release request is 98% complete; the only thing that remains is a lawyer's review of the deed and the preparation for a release deed required by the FAA.  Rudman and Winchell has been contacted and a satisfactory opinion has since been received.  The packet for this project will be available at the June regular meeting.  Commissioner Joy asked if the DOT could prepare the deed and have our attorney review it as sometimes these things are negotiable.

RCC:

Commissioner Joy questioned if the idea of First Wind building the tower for less verses taking the $100,000 and doing the job ourselves more cost effective.  Commissioner Brown stated that by accepting the $100,000 the county would also be accepting the building and maintenance for the next 20 years.  He was not sure if the county could get the job done in time for winter 2012 adding that the cost of building it independently would be more expensive than having First Wind include it in their original agreement.  The tower was included in the original plan which already has LURC approval.  He questioned that when the current board of commissioners are gone, who will take care of it?  Commissioner Joy stated that another issue is who is taking care of the lease of the property beyond the 30 years stipulated in the agreement.  Erik Stumpfel and Joann Fortin is working on that information.  He suggested adding a $5,000 demolition of the building and tower to be included in the agreement.  Commissioner Joy was in agreement that First Wind should build the building and tower.  Plowing will be included during park hours/ 40 hours per week.  LURC will not sign off on the project until the communications portion of the agreement has been settled.

MOTION: to charge first wind with building the communication tower with the specs that we are going to provide which includes150 ft tower with a building and generator with First Wind keeping the road open. (Joy/Brown 3-0, motion passed)
Discussion: Bullets include, 150 ft communication tower, building w/generator, road open, decommissioning funds set aside, extension of lease should it be needed beyond 30 years and power to the building.

10:36 a.m.
MOTION: to enter into executive session under MRSA Title 1 ss. 405 6(A) to discuss a personnel issue. (Joy/Brown 3-0, motion passed)

Commissioner Joy called the meeting back into session at 11:30 a.m. with nothing to report.

MOTION: to adjourn. (Joy/Brown 3-0, motion passed)

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