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COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, May 22, 2018 in the conference room of the county courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Public Comment regarding Proposed LUPC Adjacency Rule Change:

Four members of the public- John Greenman of Orland, Patsy Shenkle of Surry, Melonie Zader of Surry, and David Weeda of Bucksport- addressed the commission regarding the proposed LUPC Adjacency rule change. They referenced concern for the impact this may have on water quality and wildlife.  All four encouraged the commission to consider holding a public hearing regarding the issue.

Adjustments to / approval of agenda:

MOTION: agenda item 6d for 11:30 this morning (Clark/Blasi 3-0, motion passed)

Commissioner Brown suggested discussing the subject of holding the public hearing immediately, rather than waiting.

MOTION: move item 6d to before Airport (Brown/Clark 3-0, motion passed)

Commissioner Clark said he was hesitant to establish a forum for the public to express themselves on an issue the commission has no authority over. Commissioner Brown said when the Bull Hill wind farm project was in development, a public hearing was held even though the commission had no authority to rule on it, but the commission took a position.  He said this allows a forum for the public to attempt to influence the commission and a position they may take.  Commissioner Blasi said 2 other county commissions have made resolutions to the LUPC, and he agrees with Commissioner Brown.  He advocated that the commission adopt the resolution.

MOTION: to hold a public hearing on LUPC 1-mile adjacency principle petition adoption and a separate hearing on the solar farm notice of filing of zoning petition (Brown/Blasi 2-1, Clark opposed, motion passed)

Commissioner Clark said he is opposed because the commission does not have the authority; he does not believe it’s proper to establish a forum where the public already has a forum with the agency that is going to make the decision. Commissioner Blasi said when a zoning plan change is planned in a municipality the issue is often brought before the select board, knowing that the decision is made at the town meeting. Commissioner Brown said the commission is the government for the unorganized territories.

Request for space to use as Lawyers’ Lounge

Local attorney Valerie Chiasson, representing a group of several attorneys, requested space on the 3rd floor of the courthouse for use as a lawyer’s lounge.  They plan to include seating, a desk, computer and a printer, as well as a dorm sized refrigerator and a coffee maker.  Commissioner Brown asked about ADA accessibility.  Chiasson said this would not be used as a public space, the bar association would be a “private club” and would not be subject to the ADA.  She suggested that, as part of the lease, if it becomes an issue that someone could not use it because of access, they would back off the use of it.  Commissioner Brown said he did not have a problem with it.  Commissioner Clark said the cleaning and storage issues had not been resolved; he was not prepared to take a position.  The commission took a break to tour the space requested. Commissioner Clark called the meeting back to session.  CA Adkins said there are a couple of issues- a conversation with the courts needs to take place to determine their position.  A secondary egress due to emergency needs to be addressed.  He recommended that the commission not vote today, but continue to look into it.  The commission agreed to do that.

Airport:

Update Airport Maintenance related job descriptions to properly harmonize following OSHA check- Madeira reported that OSHA revealed no issues with amending the job descriptions.

MOTION: to approve the following job descriptions and for the chairman to sign them: Maintenance/ Aircraft Rescue Firefighter (ARFF) job description; Lead Aircraft Rescue Firefighter (ARFF) job description; Aircraft Rescue Firefighter (ARFF) job description (Brown/Clark 3-0, motion passed)

The motion received an amendment (Brown) and second (Clark) to include “for the chairman to sign”.

MOTION: approval of the Land Lease Agreement between County of Hancock, Maine and Civil Air Patrol Composite Squadron, ME038 (Blasi/Clark 3-0, motion passed)

PenAir has ADA ramp on airport premises- Manager Madeira approached them about selling that to the airport. He recommended purchasing the ramp, at a $450 with FAA participation.

MOTION: to approve the purchase of the ADA ramp from PenAir following the termination of their service, at $450 for local share (Clark/Blasi 3-0, motion passed)

Commissioner Brown asked why this was outside the assets considered in bankruptcy. PenAir assured Manager Madeira said this is outside of the bankruptcy process and they are free to sell it. 

Van Dusen v. Town of Brooksville deliberation

Commissioner Brown said from the testimony he heard, he felt that the appellant did not meet the burden of proof to overturn the town’s assessment.

Commissioner Clark said he was bothered because there were 2 appraisals done on this property and both show the fair market value to be 75% of the assessed value, and he did not see how this could be discounted out of hand. He is not considering the difference of opinion regarding the appropriateness of one or two base lots, because of how they assessed waterfront 1 and waterfront 2, and there is not a dramatic difference produces by the calculation.  Testimony by the applicant said they purchased the neighboring property, and built on it.  At any point they could reestablish the line and sell that separately.  In his calculations the number does not meet the standard that it is manifestly wrong.  The town used the same methodology when they assessed other properties in the town.  He referenced the Tax Neighborhood; if the property had been in a different tax neighborhood it would have placed the assessed value much closer to the appraised value that the appraiser came up with twice.  He is of the opinion there is a strong possibility that this property has been over-assessed. 

Commissioner Blasi said the town of Brooksville has a 96% rating of accuracy and the original abatement request did not question the assessment, the applicant did not question the 2 lot approach, and the schedule is approved by the select board.

MOTION: deny the Van Dusen abatement (Brown/Blasi 2-1, Clark opposed, motion passed)

The parties were informed they would receive a written statement and had the opportunity to appeal the decision to Superior Court.

Jail:

Jail funding:

Commissioner Blasi read the following statement: I see keeping the jail operating as the most immediate focus of fiscal resources. However the time may arrive when we should determine if there is a limit on how much our constituents want to pay for jail operations.  This determination would need to include provision for jail employees.  I want to do everything to keep the jail open as my top spending priority. 

CA Adkins said if the state does not provide funding, hundreds of thousands of dollars will be at stake, and we’ll have to make decisions on where to spend money.

Commissioner Clark said the discussion would lead to the cap, and whether we comply with it. Commissioner Brown said he thought we should go over the cap if we have to in order to keep the jail open; Commissioner Blasi agreed. 

MOTION: approval to promote part-time corrections officer Travis Young to temporary full-time effective May 19, 2018, at the pay rate of $14.00 per hour, with accrual of sick time, comp time, and holiday benefits; temporary full time status will end June 23, 2018 (Brown/Clark 3-0, motion passed)

MOTION: to accept the resignation of David Davis effective May 22, 2018 (Brown/Clark 3-0, motion passed)

MOTION: to administratively remove Anthony Moore from payroll (Brown/Clark 3-0, motion passed)

MOTION: to enter Executive Session under MRSA Title 1§405 6(A) to discuss a personnel issue (Brown/Clark 3-0, motion passed)

Chair Blasi brought the meeting back to regular session with nothing to report.

Maintenance:

Discussion of LMA Day Yard Contract Supplemental Agreement #3- Commissioner Clark recommended that we did not enter into any agreement regarding the additional wall and let Lewis & Malm know. It was agreed by consensus not to accept supplemental agreement #3.

Discussion of propane tank location change order-   Facilities Director Dennis Walls reported that this is a no cost change order.  

MOTION: approve the recommended change order for the propane tank location (Clark/Blasi 3-0, motion passed)

Evacuation Drill update- Facilities Director Walls informed the commission that a courthouse evacuation drill was held, with a new meeting location. The evacuation time had improved to less than 4 minutes.

RCC:

MOTION: to approve the contract between Hancock County Regional Communications Center and town of Orland (Blasi/Brown 3-0, motion passed)

Commissioner Blasi asked RCC Director Robert Conary when it will be the time to expand the RCC. Director Conary said we can’t bring more folks on board before we have the product in place; we could pick up a couple volunteer fire departments with what we have in place now.  Commissioner Clark said it wasn’t the lack of facilities- he thinks there will be indicators that it is time to expand, and at that point we can show sincere interest.  Commissioner Blasi asked what this contract did to staffing; Director Conary said it would have no effect, but if another dispatch came on, staffing would have to increase.  Commissioner Blasi asked about the minutes regarding EFDs being dispersed, if that generated anything.  Director Conary said several fire departments expressed interest, but would have to go through their municipalities for that decision. 

County Administrator:

Discussion- health insurance- there was discussion on the high cost of health insurance, as it continues to rise. CA Adkins and Deputy CA Knowlton will meet with Scott McKee of Acadia Benefits to discuss strategies for future health insurance costs. 

Commissioners:

Frenchman Bay Partners Annual Report- Commissioner Blasi spoke about the 610 Project to try to open closed flats. He referenced the area from our ramp to the Route 3 bridge, which has been closed to clamming and worming for a long time.  He was concerned that the closure may be due to our operations, or our tenants.  He wanted to petition Department of Marine Resources to give us an indication as to what we should do.  Commissioner Clark said if we are contributing to the flats being closed, he would like an independent study to determine that.

The commission agreed to support any efforts of the 610 committee to investigate why the area was closed between the ramp and the bridge.

There was some discussion on No Discharge Areas.

Revision of April 3, 2018 CRM minutes

MOTION: to revise the minutes of the April 3, 2018 Commissioners’ Regular Meeting to include “The $10,000 limit will be applied only to Director Sankey’s card” in the Treasurer section of the minutes(Brown/Blasi 3-0, motion passed)

Community Benefit grant cycle discussion

Commissioners Blasi and Brown agreed that it was too soon to begin; there were concerns about the undetermined costs of health insurance and jail funding. Commissioner Clark expressed dismay regarding the decision; he said Community benefits are a benefit to the community. 

MOTION: postpone the community benefit grant cycle (Blasi/Brown 2-1, Clark opposed)

MOTION: to enter Executive Session under MRSA Title 1§405 6(A) for exempt employee evaluation (Brown/Blasi 3-0, motion passed)

MOTION: to sign the County Administrator contract version #1 which takes us to December 31 of this year (Blasi/Brown 1-2, Brown and Clark opposed, motion fails)

MOTION: Sign the Employment Agreement (the highlighted version) in the meeting book, but remove 2a and 2b, insert the word “minimum” when talking about 2019 annual salary, and that this be effective until December 31, 2019, and to include a minimum of the annual salary in addition to the annual COLA (Clark/Brown 2-1, Blasi opposed, motion passed)

Clark amended the motion to include the minimum of the annual salary in addition to the annual COLA, Brown seconded the amendment. Commissioner Blasi said he wanted to sign a contract today and negotiate when they know more about the treasurer’s position.

MOTION: approve the side letter between county commissioners and Scott Adkins with regards to the one-time $7,500 stipend (Clark/Brown 2-1, Blasi opposed, motion passed)

Commissioner Blasi said he opposed the motion for the same reason given in the meeting on May 1, 2018.

MOTION: to adjourn 1:30 pm (Brown/Clark 3-0, motion passed)

Respectfully submitted,

 

Rebekah Knowlton,

Deputy County Administrator

COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, May 1, 2018 in the conference room of the county courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda:

The small boiler bid opening was moved to maintenance section.

MOTION: Move Sheriff to after approval of minutes and before Airport (Brown/Clark 3-0, motion passed)

Public Comment: none

Approval of minutes:

MOTION: Approve the minutes of the April 3, 2018 Commissioners’ Regular Meeting, April 13, 2018 Commissioners’ Special Meeting and April 24, 2018 Commissioners’ Special Meeting (Brown/Clark 3-0, motion passed)

Sheriff:

Bid opening- Drug Forfeiture items- a total of 148 bids were submitted before the bid deadline; 4 bids were received after the deadline. Bid results are attached.

MOTION: to sell the Rigid 6800 Watt Generator to Huw Powell of Bucksport, Maine for $601.01; the Generac Generator, GP 7500E to Ron Abbott of Ellsworth, Maine for $501.99; the 2008 John Deere 35D Mini Excavator with 4095 hours to Barrett Graves of Brownville Junction, Maine for $26,662.55; the 2013 Hudson 4-Ton Utility Trailer to R. Paul Carter of Bucksport for $2,225.55; the 1997 Suzuki R600 Motorcycle to Jerry Blackburn of Harrington for $1,100.00; the 2007 Arctic Cat 400 4 Wheeler to William Strout of Ellsworth, Maine for $3,200.00; the 2013 Polaris Razor 800 HO Side by Side to Chris White of Bar Harbor, Maine for $10,051.17; the Husqvarna 1830 HV Snow Blower to Stuart Siddons of Trenton, Maine for $616.00; the Field and Stream Sportsman 24 Gun Fire Safe to Blaine Salsbury of Otis, Maine for $425.00; and the Sentinel 64 Gun Safe to Yale Ashe of Surry, Maine for $639.00 (Clark/Brown 3-0, motion passed)

Discussion:   Commissioner Clark noted this is a total of $46,023 going to drug task force. Sheriff Kane asked for the proceeds from the sale of the side-by-side to go into a separate account- account #3014-00.  Commissioner Clark thought the money should go back in to drug task force, but the sheriff should be given assurance that the purchase of a side by side should be in the 2019 budget.  Commissioner Brown would like all the money to go back to drug task force, but he would not object from money being taken from the reserve account of the drug task force for the purchase of a side by side.  Commissioner Clark said he would support this. There was some discussion on how storage fees were paid.

MOTION: the sheriff be permitted to go out to bid on a side by side (Clark/Blasi 3-0, motion passed)

All the money from the forfeiture bids will be deposited in the drug task force.

MOTION: approval of the 2018 contract for Town of Stonington (Brown/Clark 3-0, motion passed)

MOTION: approval of Transfer of Forfeited Assets State of Maine vs. Shailene Chapman in the amount of $743.00 (Clark/Blasi 3-0, motion passed)

Resource Officer Update- Sheriff Kane reminded the commission that 2 school unions have agreed to pay the salary and insurance for a school resource officer. Commissioner Blasi asked what the response was of the Airline, Beech Hill, Dedham, Trenton, and Tremont schools. Sheriff Kane said he had not contacted them yet; he was doing one thing at a time.  Commissioner Clark asked how the county would be paid.  Sheriff Kane said he expected they would invoice monthly for payment.  He said he had sample MOUs that would determine details.  Commissioner Clark asked about the cost of uniforms, equipment, etc.  Sheriff Kane said he needed to determine if the commission would support this.  Commissioner Blasi said his inclination was to put this in the budget cycle for 2019, and run it through that process.  Commissioner Brown said he agreed.  He said one of his concerns is that a lot of the schools in his district would not have the benefit of the school resource officer, and if there was an officer to go to each school, how much time would be spent in any one school at any one time.  He said we have schools in Hancock County who already have school resource officers- the taxpayers in those towns would be paying part of this, how would that be justified to the taxpayers in those towns? Commissioner Brown said some schools will pay for this through taxation but will not have the benefit of the school resource officer.  Commissioner Blasi said that was why he questioned whether a contract service would be available.  Sheriff Kane said the coverage would be thin, but this is a start, and 2 school unions are willing to pay for that.  Commissioner Brown said he was not yet ready to commit to it, but would like to have this as part of the budget cycle.  There was some discussion about how many resource officers are in other counties.  Commissioner Clark said it was not fiscally necessary to wait for the budget process for 2019, we could pull together sufficient funds to begin this July 1, with the revenue coming in from the school and existing reserves, we would be within $4,000 of the cost.  If the school pays this before December 31- we could budget 2019 for the balance of the cost of that officer, although it may be difficult to find someone by July 1.  Commissioner Clark said he wanted to go on record as supporting this officer; it was an outstanding opportunity given the financial commitment from the schools.  This was a great way to have an extra officer in the summer months, when he was not in the schools. He said he personally supported this and wanted to encourage other schools to consider the same, if we don’t, other schools will be discouraged from even thinking about having a resource officer through the sheriff’s department. Commissioner Blasi referred to the April 3 commissioners’ meeting, when Sheriff Kane made reference to including the new deputy’s duties with those of a resource officer, and he (Commissioner Blasi) indicated that he had been thinking the same.  He asked why that could not happen; Sheriff Kane said that could be the second one he may need.  Commissioner Blasi asked why he couldn’t start with that one; Sheriff Kane said because he was not a resource officer, he was not trained for that.  Commissioner Blasi asked how the cost of the training compared to the cost of hiring a new officer.  Sheriff Kane said he hadn’t gotten that far, and that he needed to know if he had the support of the commission to go ahead.  Commissioner Blasi said he was suggesting an alternative to going ahead.

MOTION: permit the sheriff to seek applications for a school resource officer to commence July 1 (Clark/motion fails for lack of second

Commissioner Clark said he wanted to know what the lack of a second to the motion means- are we not in favor of this arrangement with the schools? Sheriff Kane said he knew that originally Commissioner Blasi was not in favor of it.  Commissioner Blasi said he wanted to know why it can’t be contracted, and why the sheriff can’t use the new officer. Commissioner Clark said the contract was not an issue; we would work out the details of a written agreement, perhaps in an MOU. Sheriff Kane agreed, and said it was the responsibility of himself and the chief deputy to oversee the officer, and the county was getting the money from the school.  Commissioner Blasi said why not pursue the training of the officer who was hired in January.  Sheriff Kane said he did not know that the officer was interested in doing that.  Commissioner Blasi said the sheriff could rearrange staffing; Sheriff Kane said he possibly could.  Sheriff Kane said what he originally intended was for the officer to back-fill some of the shifts so he could use more officers in DARE, avoiding overtime; that’s what he was doing now.  Commissioner Clark said this officer was assisting in getting DARE in schools by filling those shifts, and if we use him for a school resource officer the sheriff would lose that back-fill.  Commissioner Clark said he understood what Commissioner Blasi was saying, but the sheriff already had a purpose for that position.  Commissioner Brown said he was not one way or the other on this, but wanted more information, to know if this was the right thing to do.  He said some schools only have 100 students in them, and the best resource officer is the teachers- they know what’s going on.  Commissioner Brown said this was an expenditure of the county and proper time must be taken to be sure it is done right; he didn’t want to be rushed into it.  Commissioner Blasi agreed.  Sheriff Kane said he would meet with the commissioners at any time to answer any of the questions they had.  Commissioner Clark said he agreed that this was a little bit rushed, but timing here was an issue.  Commissioner Brown would like to see an objective discussion on this, and take a little more time.  He said some people are opposed to having armed police officers in schools; it was a taxpayer issue and required more discussion.  Sheriff Kane said the commission gave him permission to seek bids for a side by side that they may or may not purchase, was it any different to go out and advertise for a deputy to back-fill that they may or may not use? Commissioner Brown said yes; the money for the side by side is in drug task force, it is money that does not have to be appropriated from the towns or overdrawn on a budget line.  Sheriff Kane asked if he answered all the commissioners’ questions.  Commissioner Blasi said for today he had.  Sheriff Kane asked if he should tell the schools this failed for lack of a second on a motion.  Commissioners Blasi and Brown said yes, at this point.  Commissioner Brown said the school budget in some of these towns had not even been approved by the taxpayers yet, and taking the time for due diligence would not hurt anything.  Commissioner Clark said this was the third time this has been on the agenda in three successive meetings, and he wanted the sheriff to understand what his next step in the process is.  Commissioner Brown said he wanted more information, and the sheriff said he would provide that.  Sheriff Kane said the information he thought the commission was asking for would have to come from him, and that he had given the commission all the information from the schools- they are willing to pay approximately $80,000 and the ball was in our court.  

Jail Biannual inspection- Jail Administrator Tim Richardson said the jail scored 99.2 out of 100; overcapacity was the only issue. He said everything we have control over in the jail is in order. 

Airport:

Airport Manager Brad Madeira updated the commission with his monthly report. The terminal building alarm was tested last month with no issues.  The DOT has received the correspondence from the commission endorsing Silver Airways.  As of today they still have not issued any order.  Commissioner Blasi asked what could happen with the amount of money owed to the county by Peninsula Airways.  Manager Madeira said he did not want to speculate, that it was tied up in bankruptcy court, and we would have to see what the bankruptcy court ruled on that.  The ARFF employees completed the annual live burn training.  Manager Madeira received correspondence saying he should expect a CAP lease, they did accept all the terms.  Madeira will have that at a future meeting. 

Manager Madeira asked the commission to approve three updated job descriptions: Maintenance ARFF, Lead ARFF, and ARFF. He wanted to harmonize them so that all physical requirements were the same in each description.  There was discussion about the lifting requirements.

MOTION: approval to update the Airport Maintenance/ARFF job description (Clark/Brown) Brown withdraws his second

CA Adkins suggested consulting with worker’s compensation to make sure the requirements did not violate any laws. Manager Madeira agreed to do that.

MOTION: approval to spend $3,814.80 from account G2-3030-19 for ARFF chemical (Brown/Clark 3-0, motion passed)

MOTION: Request approval to TRANSFER $5,000.00 from account G2-3040-00 to account G2-3030-19 (Clark/Brown 3-0, motion passed)

MOTION: approval to spend up to $2,000.00 from account G2-3010-52 (Terminal Building Remodeling/Updates) to complete Phase 1 of project to build an inbound baggage area in the old section of the terminal building (Clark/Brown 3-0, motion passed)

UT:

Unorganized Territory Supervisor Millard Billing gave his monthly report. In January there were major washouts on some UT roads, and they were patched the best they could be to make the roads passable.  The roads have washed out again.  The road limits will be lifted this week and repair will be available.  Supervisor Billings said he received an email advocating for ATV use on the Myra Road.  In the past the commission has issued permits to the Rocky Mountain Trail Riders to use the Nicatous Rd. Supervisor Billings said this is a little different than allowing the general public to use the road.  He suggested if there was a club that would accept responsibility for any damage to the road the commission could talk to them, but not open it to public use.  Commissioner Blasi agreed.  Commissioner Clark said he thought that was unenforceable.  Supervisor Billings said this format works in other circumstances, and he would encourage the inquirer to seek a club for consideration of this format.

Break 9:54 am-10:01 am

Review of Scholarship applications for compliance and merit- Five applications had been submitted- of those only one is a UT resident. Commissioner Brown proposed fully funding the applicant for the first year. 

MOTION: to fully fund the request of applicant number 1 for one year at $25,851(Brown/Blasi 2-1, Clark opposed, motion passed)

Commissioner Clark said he thought there was no need to contribute that much money. The intent was to pay the remainder after other scholarships were applied.

MOTION: to pay $15,717 directly to Husson University based on what other tuition funds come in to the student’s account at the university and then dispense remaining funds upon receipt of statement (Blasi/Brown 2-1, Clark opposed)

Commissioner Clark wanted CA Adkins and Supervisor Billings to work the details out together.

10:30 a.m. Van Dusen v. Town of Brooksville tax abatement appeal hearing

Commissioner Blasi swore the parties in. He invited the appellant to give a statement.

Commissioner Brown disclosed that his nephew was an attorney for Perkins Thompson, and in the past he has hired Perkins Thompson to do work for him, although he had no affiliation with them presently. Dianne O’Connell, representing the town of Brooksville, said she had no objection to Commissioner Brown being there.

Attorney James Katsiaficas of Perkins Thompson Attorneys & Counselors at Law presented a case for the appellant, David Van Dusen & Althea Van Dusen Trust. He introduced independent appraiser Russell Dischinger of Coastal Island Properties.  He discussed the 4 comparable sale properties referenced in his appraisal.  He said it appears that the town assessment occurred at a time prior to the recession when values were higher, and the market has not recovered fully. Dianne O’Connell, representing the Town of Brooksville assessors questioned Dischinger about not using a sale in October of 2017 as part of his appraisal.  He said if the sale had happened earlier, he would have used it, and would have made a bigger adjustment. 

Ellery Bane of RJD Appraisal, Assessor’s agent for the Town of Brooksville, explained the process used for assessing, including the land and building schedules. The subject property has a total acreage of 20.9.  It runs along the same schedule as far as methodology goes, but has 2 separate developed sites.  He said there are other properties in Brooksville that are assessed with 2 house lots, and they are assessed using the same method. Bane said he used the same methodology that was used on all other property in Brooksville.  In closing O’Connell, representing the town, said the burden of proof is on the appellant, and the appellant does not come near to demonstrating that the assessment is manifestly wrong or in any way irrational.  It is the practice in the town of Brooksville that if there is a property that has 2 separate structures that can be used separately with separate water and sewer, they do assess this 2 separate house lots.  In the appellant’s closing statement Katsiaficas said we are here today because of the discrepancy in value.  There is a $500,000 differential between the assessed value and the fair market value.   He said the formula used by the town is not coming out with a just result.  He said the independent appraisal by Mr. Dischinger shows the assessment is manifestly wrong, as well as an error in methodology by calling this 2 base lots. 

Chair Blasi informed all parties that the commissioners have 60 days to deliberate and if the results are not satisfactory, the parties may appeal to Superior Court.

Break 12:12 pm

Jail:

MOTION: approve the move of Sergeant Jonathan Merchant to the position of Community Corrections Specialist, effective May 5, 2018; this will place him at 11-G-1 $20.69, a reduction from 12-G-1 $21.81; the union contract will be followed as this reduction in pay occurs

(Brown/ Clark 3-0, motion passed)

This is a voluntary move by Sergeant Merchant.

MOTION: approve the promotion of Shaine Gross to the rank of Jail Sergeant, effective May 5, 2018; step 12-F-2 $21.17 (Brown/Clark 3-0, motion passed)

MOTION: Approval to promote Christal Thurlow to Corporal, effective May 5, 2018; step 10-D $17.96 (Brown/Clark 3-0, motion passed)

MOTION: Approval to work Noah Lewey out of classification to act as jail night shift Corporal, effective May 5, 2018; the union contract will be followed to verify proper hourly rate (Brown/Clark 3-0, motion passed)

Fire panel installation- everything has been completed, and it’s up and running.

MOTION: Approval to promote Leslie Duncan to full time corrections officer, step 9-A $15.60, effective May 5, 2018 (Brown/Clark 3-0, motion passed)

Commissioners:

Watershed study of Jordan River-request from HCPC for support letter-

MOTION: sign the endorsement letter regarding the grant application for Nonpoint Source Pollution Control Project watershed based plan development for Jordan River in Hancock County Maine to Ms. Garland of the Department of Environmental Protection, in full support of this undertaking (Blasi/Brown 3-0, motion passed)

EMA:

EMA Director Andrew Sankey shared a note of thanks from Deputy EMA Director Bradley Nuding to the commission for their support regarding his recent attendance at the Leadership in Crisis Management course at Harvard in Cambridge Massachusetts. The Emergency Preparedness Plan has been revised exercised, tested, and updated, and Director Sankey asked the commission for approval of the plan.  Director Sankey said he views this emergency plan as the first step; the next step is to develop and distribute spiral bound books to each department.  The new plan will be exercised and tested updated at least once annually, within the first quarter of each calendar year.  Director Sankey said after this they will put together a continuity of government plan. 

MOTION: sign the promulgation document (Blasi/Brown 2-0-1 Clark abstains)

Commissioner Clark said he would like to review the plan before he approved it.

Treasurer:

MOTION: to approve the April GF, Airport, and Jail Payroll Warrants #18-13, #18-14, #18-15, and #18-16 in the aggregate amount of $351,235.25 (Brown/Clark 3-0, motion passed)

MOTION: to approve the April GF, Airport, and Jail Expense Warrants #18-28, #18-29, #18-30, #18-31, #18-32, and #18-33 in the aggregate amount of $565,978.98 (Brown/Clark 3-0, motion passed)

MOTION: to approve the April UT Payroll Warrants #18-39, #18-40, #18-41, and #18-42 in the aggregate amount of $1,009.24 (Brown/Clark 3-0, motion passed)

MOTION: to approve the April UT expense Warrants #18-20 and #18-21, in the aggregate of $19,008.21 (Blasi/Clark 3-0 motion passed)

MOTION: to approve 2018 April expenditures in the Health Insurance account of $108,203.02 (Clark/Blasi 3-0, motion passed)

MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 Jail yard job- remove large wall section in the amount of $2,500.00 (Clark/Blasi 3-0, motion passed)

MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 cut and remove concrete wall in the amount of $17,397.68 (Clark/Brown 3-0, motion passed)

MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 Removal and disposal of demolition debris from tank room in garage in the amount of $2,500.00 (Brown/Clark 3-0, motion passed)

Maintenance:

Bid opening for small boiler project- One bid was submitted for this project, from Airotherm Inc. The bid amount was $19,500.00.  Facilities Director Walls recommended acceptance of the bid.

MOTION: accept the bid from Airotherm, Inc. for $19,500 (Clark/Blasi 3-0, motion passed)

Walls anticipated the project would be completed in June. This is part of the capital improvement plan.

MOTION: for the chairman to sign the RF Jordan Jail Day yard contract (Brown/Blasi 3-0, motion passed)

Work begins May 14.

Chiller discussion- Facilities Director Walls said there will not be time to put a new chiller in during the jail yard project. He recommended looking at a chiller replacement project next spring. 

RCC:

Monthly report- A draft copy of the contract with Orland has been given to CA Adkins for review. All dispatchers have received their International Academy of Emergency Dispatch certifications for Emergency Fire Dispatch.  The RCC will no longer be able to transfer emergency fire calls received on 911 to the municipal stand alone dispatch services.  The phone call portion will be handled in house.   Director Conary said he met with some departments regarding this and some expressed interest in coming on board with Hancock County at some point.  Director Conary said the state is discussing law enforcement protocols, in addition to the EMD and fire protocols.  Two of our dispatchers- Megan Kelly and Jennifer Day- coordinated Lifeflight services for the EMS responders working on a CPR in progress call.  The patient was transported by helicopter and was expected to be released from the hospital to recover at home.  There was some discussion on the difficulty of coordinating ambulance services. There are approximately 12-13 ambulances available at any one time in the entire county. Director Conary has met with Ellsworth Fire Chief to communicate some concerns that have been voiced to him.  Director Conary said ambulance services are not covered by a mutual agreement like fire departments.  Director Conary explained that we have issues sometimes because of the limited EMS resources and where they are located.  Commissioner Clark said it was too bad this was something the county did not provide.  Commissioner Blasi asked if every municipality in Hancock County had an agreement with an ambulance provider.  Director Conary said every town was covered by a service, although some services have very large service areas.  Commissioner Blasi asked how this was regulated.  Director Conary said they reported to Maine EMS and are licensed for a specific coverage area, and a secondary area. 

MOTION: approval of QA job description (Brown/Blasi 3-0, motion passed)

There was some discussion about the QA position and whether it would be a union position- it is not a full time position in the current contract.

County Administrator:

MOTION: to enter Executive Session under MRSA Title 1§405 6(A) to discuss County Administrator contract (Brown/Clark 3-0, motion passed)

MOTION: Extend the County Administrator’s present employment contract until December 31, 2018 at an annual rate of $79,170.00 (Clark/Blasi 3-0, motion passed)

MOTION: compensate the County Administrator in a one-time bulk payment of $7,500.00 in recognition of his assistance to the finance department for the balance of 2018 (Clark, fails for lack of second

MOTION: compensate the County Administrator in a one-time payment of $7,500.00 in recognition of his service to the finance department from the professional services G account (Clark/Brown 2-1, Blasi opposed)

Commissioner Blasi said he thought the work was part of the job description and the agreement.

Next meeting will be held May 22, 2018.

MOTION: to adjourn 2:49 (Brown/Blasi 3-0, motion passed)

Respectfully submitted,

 

Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, April 24, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda: none

Public Comment: none

Airport:

Chair Blasi opened the bids for the Replacement of Airport HIRLS (High Intensity Runway Light System), MITLS (Medium Intensity Taxiway Light System), and Ramp Lights project.  Three bids were submitted.  The results are as follows:

 RF Jordan & Sons Construction Inc:

Total base bid- $1,894,051.00

Total Alternate One- $39,600.00

Total bid $1,933,651.00

 KOBO Utility Construction Corp:

Total base bid- $1,399,465.50

Total Alternate One- $206,300.00

Total bid- $1,605,765.50

 Moulison Heavy Electrical:

Total base bid- $1,344,982.00

Total Alternate One- $43,740.00

Total bid- $1,388,722.00

MOTION:  approval for the Chairman to sign the AIP Grant Application for the project to Replace the High Intensity Runway Light System (HIRLS), Medium Intensity Taxiway Light System (MITLS) and Apron Lights at the appropriate time (Brown/Clark 3-0, motion passed)

UT:

LUPC- Adjacency Principle discussion-

UT Supervisor Millard Billings explained that the Adjacency Principle is the current standard used for re-zoning- new development has to be within 1 mile by road of existing development. 

A proposal is before the LUPC, we are in the public hearing stage and written comment is being accepted.  Petitions have been submitted to the commission requesting a resolution to the planning commission to retain the current 1 mile Adjacency Principle. Commissioner Brown said this may have some effect on development in T8.  Commissioner Brown asked what effect this would have on our TIF.  Billings said under the Adjacency Principle the TIF money might be limited as far as commercial development.  Commissioner Blasi said in the petition the signers are concerned that resulting sprawl would damage natural resources and place additional burdens on county taxpayers.  Commissioner Brown questioned this; Billings said it would only affect UT taxpayers, not all county taxpayers. 

MOTION: that Commissioners adopt this petition to resolve to the LUPC to retain the current one mile adjacency principle (Blasi/motion fails for lack of 2nd

Commissioner Clark said he was not ready to take a position on this.  Commissioner Brown agreed.  Commissioner Blasi asked if a public hearing was in order.  Clark said he would welcome public comment. Commissioner Brown said he would like to know more about this before taking a position.  Supervisor Billings suggested inviting staff from LUPC to explain their position, as well as petitioners.

Dave Fowler- Grid Scale Solar Energy in T16MD discussion-

Present were Dave Fowler and Stephanie Fowler of Next Phase Energy Services, and Dwayne Jordan, from Elliot Jordan & Son, landowner and partner of the project.  Dave Fowler said he wanted to bring the commission up to date on what he was proposing and ultimately ask for their support.  He said what they are proposing is a grid scale solar farm in the unorganized territory of township 16, likely to be up to 500 acres of cleared area, for 100 megawatts of power.  When the project started solar power was not an allowed use in the UT. Since that time, LUPC has come up with standards, which Fowler said this project meets. Fowler said the stage he was now at was petitioning the LUPC for zoning district change.  Commissioner Blasi asked how often the commission grants zoning changes.  Fowler said it has been done; he fits all the criteria, and meets the standards that they created.  Fowler said this would be the largest project of this kind in the state.  Fowler said he would be interested in how we can work together for TIF and CBAs.  Commissioner Blasi said he would be in favor of a public hearing.  Fowler said at this time he and Dwayne are partners in this; they will look for investors.  Fowler said this presentation is an FYI to the commission, and asked if the Commission would be willing at some point to write an endorsement letter supporting this new commercial district in T16.  Fowler said this would be a zone change just for solar in this location only.  Commissioner Clark said if this isn’t acceptable, how we will produce the power we need.  Commissioner Blasi said he liked that their attempt would include local input and local construction.

MOTION: recognize that Dave Fowler has made a presentation regarding Grid Scale solar energy in T16; we are cognizant of this fact and would like to hear more about the project (Clark/Brown 3-0, motion passed)

Commissioner Blasi said a public hearing should be held before the commission at some point during this project.  Commissioner Clark said he would welcome whatever discussion was needed.

Jordan said originally this was bought for blueberry construction, whatever is remaining that is cleared will continue to be put into blueberry production, and so the land will not lay idle.  He said that his land has always been open to the public; he does not foresee that changing. 

MOTION:  Executive Session under MRSA Title 1§405 6(E) for consultation with legal counsel (Clark/Brown 3-0, motion passed)

Commissioner Blasi brought the meeting back to open session.

MOTION: County Commissioners authorize the County attorney to contact developer’s counsel to discuss the issues and procedures for questions surrounding the Community Benefit Agreement (Clark/Brown 3-0, motion passed)

UT audit / Auditor request for additional work-  

CA Adkins reported that the auditor requested funds for additional work. The commission agreed that no additional work was necessary, and the audit was accepted as submitted.

County Administrator:

LMA /Jail Wall / Supplemental Agreement #2 / Chair Signature-

There were some questions regarding supplemental agreement #2 submitted by Lewis & Malm. 

The commission requested the form submitted in another format, with a clear understanding of the cost of the supplemental work.

MOTION: chair be authorized to sign supplemental agreement #2, on the condition that the contract clearly reflects the cost of the supplemental work (Clark/Blasi 3-0, motion passed)

This should not exceed $17,800.

Commissioners:

Marsy’s Law endorsement discussion- ADA Heather Staples spoke about Marsy’s Law.  She said we already have victim’s rights laws- they are part of statute.  Marsy’s Law involves a constitutional amendment, as opposed to statute change.  ADA Staples said implementation would require more prosecutors, funds, technology and other costs, as well as presenting more roadblocks for getting cases through the system, which is already congested.  ADA Staples said all 8 District Attorney’s in the State oppose this.  Commissioner Blasi asked if any of the requests for support by Anne LePage should be sent to legislative committee. Commissioner Brown asked why he would not want to support victim’s rights; he said victims are not supported enough. Commissioner Brown said he thought it was important that victims do have rights and he is concerned about that.  Commissioner Clark said the biggest pause was that this is intended to change the constitution.  He said he was not prepared to endorse this either as an individual or as a member of the commission.  The commission took no action.

Report on County Behavioral/Public Health Agency Possibility-

Commissioner Blasi reported that he had communication with Elsie Fleming of Healthy Acadia regarding a “navigator”- this person works to coordinate existing public health services.  Commissioner Blasi suggested this could be an agency of county government.  Commissioner Clark said he thought we were looking for a direct service back to the municipalities.  He said this was a valiant effort on Commissioner Blasi’s part, but more than what the commission envisioned.  There was some discussion on the available services in the area, including programs in the Hancock County Jail.  Commissioner Blasi said there was still a potential need for a county wide person who could coordinate all these agencies so there is not duplication of effort, and asked if Elsie Fleming should present. Commissioners Clark and Brown did not think a presentation was necessary. 

Jail yard discussion- storage building

Commissioner Clark suggested the construction of a storage building wall as part of the jail yard project; the storage building would come at a later date.  The north side of the yard would be a solid wall- this would be the back wall of the storage building.  He said there is a problem with inmates having contact with others on the outside of the fenced area. This would prevent the exchange of contraband in that area.  Commissioner Brown wanted to discuss this in advance of the preconstruction meeting with RF Jordan, to be held on April 25.  The commission agreed this should be discussed at that meeting.

MOTION: Executive Session under MRSA Title 1§405 6(A) to evaluate County Administrator and County Administrator contract (Clark/Brown 3-0, motion passed)

Commissioner Blasi brought the meeting back to open session, with nothing to report.

MOTION to adjourn 12:29 pm (Brown/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

 

COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Friday, April 13, 2018 in the conference room of the county courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda:

MOTION: to add to the agenda a discussion about the small boiler and the tank removal (Blasi/Brown 3-0, motion passed)

This was added as item 1(a).

MOTION: to add item 5(d) municipal survey responses (Brown/Blasi 3-0, motion passed)

Public Comment: none

Lewis & Malm Jail yard bid:

Commissioner Clark said he met with RF Jordan, and was satisfied that the pricing was justified and that the bid submitted represented actual costs. He expressed concern about the contractor’s scheduling limitations and encouraged the commission to take action on this item today.  There was some discussion on the merits of the snow melt system alternate bid.  Commissioner Clark proposed that the commission accept the base bid, concrete doweling, epoxy coating, and the chain link fence alternates, for a total of $527,350.  Commissioner Brown expressed concern about the permeable pavement, drainage and the potential for freezing.  He said he was in favor of the snowmelt system, and suggested sub-contracting that, rather than including in this contract.  There was discussion on alternate #5, salvaging modular blocks.  Commissioner Blasi questioned the construction timeline if the bid was not accepted today.  Discussion focused on the snow-melting system; Commissioner Brown said he thought it was good business to include the snow-melting system. Commissioner Clark said this was $100,000 we did not need to spend. 

MOTION: to accept the bid of RF Jordan for $527,350 without alternate 1 snowmelt, alternate 2 permeable pavement, and alternate 5 salvaged block removal – keeping only alternates 3, 4 & 6 of the contract (Clark/Blasi 3-0, motion passed)

Commissioner Brown indicated he would not support the motion without further discussion of including a snow-melting system. Commissioner Clark said his intent was not to do the snow-melting system in any form.  Commissioner Blasi said a sub-committee formed and made a visit, then conferred, and he followed their recommendations. 

MOTION: take $527,350 from the courthouse maintenance account G1-3011-00 for this project (Clark/Blasi 3-0, motion passed)

Commissioner Brown questioned previous discussions involving the accounting; CA Adkins said this did not need to be determined now. Commissioner Clark wanted to set this money aside in a specific account now.  Commissioner Blasi referenced that this project and the 5 year plan had been reviewed by the budget advisory committee.

MOTION: to engage Lewis & Malm at the cost of $17,800 for administration and clerk of the works services for the jail wall, to be taken from the courthouse maintenance account G1-3011-00 (Clark/Brown 3-0, motion passed)

 Facilities Director Dennis Walls recommended that the large boiler system be replaced as a matter of fuel economy and efficiency.

MOTION: approval to place an RFP to replace the current boiler with a high-efficiency gas system (Brown/Clark 3-0, motion passed)

Airport:

Airport Manager Madeira reported that the US DOT has received 2 proposals to continue providing seasonal service at the airport; from Boutique Air and Silver Airways.

MOTION: to support the Silver Airways proposal, and for the Chairman to sign the letter to the US DOT in support of Silver Airways (Brown/Blasi 3-0, motion passed)

This action is in support of the Airport Advisory Committee and the Airport Manager’s recommendations. Airport Manager Madeira remains optimistic that the July 1 deadline will be met.

Jail:

MOTION: to accept the Miller Drug contract revisions (Brown/Blasi 3-0, motion passed)

RCC:

MOTION: to declare this week as National Telecommuter’s Week (Brown/Clark 3-0, motion passed)

Commissioners:

Community Benefits grant application discussion- Commissioner Brown suggested waiting until later in the year to continue this process, perhaps after the receipt of the 2018 Community Benefit funds. Commissioner Blasi said the application that had previously been approved has an effective date that has passed; he wanted to update the public on the status of the grant cycle.

MOTION: that the Community Benefit funding grant cycle that had been approved to be effective April 1 has been postponed (Blasi/Clark 1-2, Brown and Clark opposed, motion failed)

MOTION: continue with grant application process and publish grant applications June 1 for $100,000 total, capped at $25,000 individually (Clark/Brown 2-1, Blasi opposed, motions passed)

Commissioner Blasi expressed apprehension about pursuing another cycle June 1, with jail funding and others things undetermined.

The three commissioners approved and signed the Commissioners’ Order regarding the Messer/Peck v. Town of Dedham tax abatement appeal hearing submitted to them by County Administrator Adkins.

County Administrator annual evaluation process discussion- Commissioner Brown requested a form that has been used in the past, to use as a guide. Commissioners Clark and Blasi intended to draft their own evaluations.  An executive session to evaluate the County Administrator and review the contract was set for the April 24 special meeting.

County Administrator Adkins informed the Commission that he and Deputy CA Knowlton met with Anne Krieg of the Hancock County Planning Commission, and discussed the possibility of working together regarding the provision of requested services to municipalities, and referenced the survey sent to municipalities about services they had interest in. There was some discussion about the upcoming open treasurer position, write-in candidates and the process for governor appointment to fill a vacancy. 

MOTION: to adjourn (Brown/Clark 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS REGULAR MEETING

 www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, April 3, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

 Employee recognition:

The commission recognized Flo Pelkey for 18 years of service to Hancock County, and for her work with the Hancock County Workforce Development program.

Later in the meeting the commission recognized Deputy Luke Gross for 15 years of service to Hancock County.

 Adjustments to / approval of agenda:

MOTION: add item 7 f- discussion on courthouse security policy (Clark/Brown 3-0, motion passed)

MOTION: add to Airport item 2 h- request approval to reduce job posting period for PT ARFF (Blasi/ Brown 3-0, motion passed)

 Public Comment: none

 Approval of minutes:

MOTION: to approve the minutes of the March 6, 2018 Commissioners Regular Meeting and the March 20, 2018 Commissioners Special Meeting (Brown/Clark 3-0, motion passed)

 Airport:

Airport Manager Madeira reported that there were 2 incidents involving damage to county property during snow removal. Insurance claims have been made for both incidents.  Manager Madeira said there has been media attention on the loss of PenAir services at our airport recently, but this is part of a normal 2 year process that the airport goes through with DOT to reselect a seasonal carrier, and he is optimistic that we will have a smooth transition.  The Airport Advisory Committee will meet on April 10 to discuss proposals and make a recommendation.  A commissioners’ special meeting was scheduled for April 13, 2018 for the commission to approve a letter in support of the Airport Advisory Committee’s recommendation. Manager Madeira reported that Lead PT ARFF Jeremy LeClair will be taking 3 months off, and appropriate staffing needs to be attended to.

 MOTION: approval to spend $2,726.29 from account G2-3010-36 to pay Glidden Auto Body in Ellsworth to repair vehicle damage described in monthly report (Brown/Clark 3-0, motion passed)

 MOTION: grant Jeremy LeClair a 3 month leave of absence effective March 21, 2018 (Clark/Blasi 3-0, motion passed)

 MOTION: approval for out-of-state travel for the following ARFF employees on April 17-18 for annually required Live Burn Training in New Hampshire: T. Daley, J. George, T. Canavan (Brown/Blasi 3-0, motion passed)

Manager Madeira said if someone new is hired they would also need to attend the training.

 MOTION: approval of Columbia Air Services-BHB, LLC Lease Amendment No.5 (Brown/Blasi 3-0, motion passed)

 MOTION: approval to spend up to $4,000.00 on parts to repair JD 410G backhoe from account G2-3010-30 (Brown/Clark 3-0, motion passed)

 MOTION: approval of Private Hanger Land Lease Assignment from Mr. Stockton Smith to Mr. T. Williams Roberts, III regarding Parcel “P-14” effective on April 3, 2018 (Blasi/Clark 3-0, motion passed)

 MOTION: approve reduced posting period of the PT temporary Lead ARFF position (Brown/Clark 3-0, motion passed)

Manager Madeira explained that mandatory training will be held next week and the new hire would need to attend.

 RCC:

Director Robert Conary reported that the current RCC Dispatchers have completed the initial Emergency Fire Dispatch training and explained the process for implementing the training. He also reported 2 separate incidents of note.  Dispatcher Rolly Means did a great job engaging and keeping a child caller calm while obtaining information for the responders.  Dispatcher Nikki Dennison handled a CPR call during which the patient was successfully stabilized and transported by EMS.  

 UT:

Unorganized Territory Supervisor Millard Billings reported that he received a phone call from Dave Fowler; he would like to meet with the commission to discuss the possibility of a solar energy facility in Township 16. Supervisor Billings reported that the Bureau of taxation voted to approve the UT budget.

 MOTION: to enter executive session under MRSA Title 1§405 6(E) to receive correspondence from our attorney (Clark/Brown 3-0, motion passed)

 Chair Blasi brought the meeting back to regular session.

 With regards to the executive session, Commissioner Clark made the following motion:

MOTION: Make arrangements for attorney Ed Bearor to appear at a meeting to discuss the agreement we presently have with First Wind (Clark/Brown 2-0-1, Blasi abstains, motion passed)

Maintenance:

Facilities Director Dennis Walls submitted his monthly report. Commissioner Clark asked about the tank room; Director Walls said the tank has been removed and he had intended to use the room as a storage space/shop.  Commissioner Clark said he could support that, but wanted to know if anyone else expressed an interest in that space.  There was some discussion on the use of the space. 

EMS update- Maine controls has made a back up of our system.

Carpet job in the Sheriff’s office- This is complete and Director Walls is pleased with the result. Some offices were also repainted. 

Courthouse security- Commissioner Clark would like to schedule a meeting to discuss potential changes to that policy with the appropriate people in attendance. Commissioner Brown referenced the area outside in front of the jail, that it should be monitored.  Commissioner Brown talked about developing protocols for courthouse shutdown. Director Walls said this has been on the agenda of the safety committee.  Commissioner Clark said he would like to set a date and time for a meeting involving all dept heads within the next couple of weeks.  A tentative date of April 24 was set.

 Bid opening- jail day yard:

One bid was received. The following bid from RF Jordan was opened by Chair Blasi.  The results are as follows:

Base bid- $520,415

Alt #1- $68,740

Alt #2- $30,770

Alt #3- $550

Alt #4- $2,220

Alt #5- $20,13

Alt #6- $4,165

 The bid will be discussed on April 13.

 Break 10:23 am

 Commissioner Clark expressed that he would like to have an informal meeting with RF Jordan regarding the bid. Commissioners Brown and Blasi did not object.

 Sheriff:

MOTION: Authorization to expend up to $6,000.00 out of E10-70-300 Cruiser Purchase account for cruiser camera (Brown/Blasi 0-2-1 Brown abstains, motion fails)

 MOTION: sheriff be permitted to purchase cameras for $4,695 from E10-70-300 Cruiser purchases (Clark/Blasi 3-0, motion passed)

 MOTION: Authorize the purchase of DHQ Coms and Station Computer Program from account E10-20-100 Computer for $4,500 (Blasi/Brown 3-0, motion passed)

Commissioner Clark asked what the justification was for sole source. Chief Deputy Kane said there are no other products that would interface with other departments.

 MOTION: Approval for out of state travel for Sheriff Kane and Deputy Dan Harlan, to Northampton, MA, April 23-26, 2018 for training on school and building safety (Brown/Clark 3-0, motion passed)

 Jail:

MOTION: Approval to hire Edward Davis of Brewer as a part time corrections officer effective April 7, 2018 at the rate of $14.00 per hour with no benefits, on call as needed and not to exceed an average of 29 hours per week; approval to hire Travis Young of Bangor as a part time corrections officer effective April 7, 2018 at the rate of $14.00 per hour with no benefits, on call as needed and not to exceed an average of 29 hours per week; approval to hire Shawn McAlpine of Sullivan as a part time corrections officer effective April 7, 2018 at the rate of $14.00 per hour with no benefits, on call as needed and not to exceed an average of 29 hours per week; approval to hire William Finley of Ellsworth as a part time corrections officer effective April 7, 2018 at the rate of $14.00 per hour with no benefits, on call as needed and not to exceed an average of 29 hours per week; approval to hire Kayla Dumond of Bangor as a part time corrections officer effective April 7, 2018 at the rate of $14.00 per hour with no benefits, on call as needed and not to exceed an average of 29 hours per week. (Brown/Clark 3-0, motion passed)

 Asst. Jail Administrator Shepard updated the Commission on recent repairs and upgrades to the jail.

 MOTION: Purchase the 2018 caravan from Darling’s for the price of $23,695 with a transfer of $1,085 from account E-10-70-300 (Brown/Blasi 3-0, motion passed)

 Discussion regarding School Resource Officers:

Sheriff Kane introduced School Superintendents Mark Hurvitt, Chris Elkington, and Katrina Kane, who were in attendance to speak to the issue of funding school resource officers. Commissioner Clark asked what the superintendents thought the county could reasonably provide.  Mark Hurvitt said there is no law enforcement presence in the schools, because it has not been needed.  He wanted to begin the conversation about how to have a school resource officer available.  Commissioner Blasi asked if contracting with the sheriff’s department was being considered.  Hurvitt said it was not.  Chris Elkington said he sees the role as someone helping update plans, make connections in each school, and being the first point of contact if something happens.  Commissioner Clark asked what the school districts were firmly willing to commit to.  Commissioner Brown asked what role the state is taking in this.  Sheriff Kane said there was a very loose discussion at this time regarding state and federal involvement.  Commissioner Clark asked the superintendents what assurance they could provide that funding would continue for multiple years.  Elkington said he did not see this as a one year fix, but a gradual process.  Commissioner Blasi questioned the position of other schools that haven’t entered into the discussion.  Sheriff Kane said that would have to be discussed as this developed. Commissioner Blasi suggested giving the schools an opportunity to decline.  Sheriff Kane made reference to incorporating the new deputy’s duties with those of a resource officer; Commissioner Blasi indicated that he had been thinking the same. Commissioner Brown said one of his concerns was one resource officer for several schools would not be sufficient.  Commissioner Brown said he would like to see the conversation continue, and determine what involvement the state is willing to have.  Commissioner Clark said he wanted to meet with Sheriff Kane about how the estimated costs were determined. 

Hurvitt and Elkington said the 2 unions they represent were willing to commit to the amount of $78,114.88- the estimated cost of salary and health insurance. There was some discussion on the schools outside of these unions, and concern expressed over committing county funds to a project that would not benefit the entire county.  Sheriff Kane was asked to communicate with the other schools. Commissioner Blasi said equity was his intention.

 Tax appeal deliberation:

The Messer / Peck v. Town of Dedham tax abatement appeal hearing was heard March 20, 2018. Commissioner Brown said some of the comps were to other properties with tree growth, so it wasn’t really a comparison, and did not have comparisons of arms-length sales.  He said the same methodology was used throughout the town, and no independent assessor was brought in to appraise the property.  Commissioner Brown said there was no evidence to support the appeal.

Commissioner Clark referenced the use of comps when some are in tree growth and some are not, and that the base and the frontage are not affected by tree growth, the majority of the value was in the base and frontage. Commissioner Clark said the applicant in this case was fairly evaluated from the standpoint that the assessing agent used the same standard for Messer/Peck that they used for the rest of Dedham for the same time period, that there was not an unfair assessment and the commission should deny the application.

Commissioner Blasi said there were not a lot of sales on Goose Pond, so they were not able to claim unfair treatment.

MOTION: Deny the appeal of the Messer Peck property owners for the reason that the town did not overvalue their property which caused an injustice (Clark/Brown 3-0, motion passed)

 Jail cont.

MOTION: Approve Community Corrections Specialist job description (Clark/Brown 3-0, motion passed)

MOTION: Accept the resignation of Community Corrections Specialist Florilla Pelkey, effective April 13, 2018 (Clark/Brown 3-0, motion passed)

 Treasurer:

MOTION: to approve the March GF, Airport, and Jail Payroll Warrants #18-8, #18-9, #18-10, #18-11 and #18-12 in the aggregate amount of $431,141.90 (Brown/Clark 3-0, motion passed)

 MOTION: to approve the March GF, Airport, and Jail Expense Warrants #18-19, #18-20, #18-21, #18-22, #18-23, #18-24, #18-25, #18-26, and #18-27 in the aggregate amount of $802,677.15 (Brown/Blasi 3-0, motion passed)

 MOTION: to approve the March UT Payroll Warrants #18-34, #18-35, #18-36, #18-37 and #18-38 in the aggregate amount of $1,520.56 (Brown/Clark 3-0, motion passed)

 MOTION: to approve the March UT expense Warrants #18-18 and #18-19, in the aggregate of $467,058.70 (Brown/Clark 3-0, motion passed)

 MOTION: to approve 2018 March expenditures in the Health Insurance account of $89,417.24 (Clark/Blasi 3-0, motion passed)

 MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 Sheriff Floor to replace flooring in sheriff’s office in the amount of $5,514.00 (Clark/Blasi 3-0, motion passed)

 MOTION: to increase the Comdata monthly limit to $10,000 for the card assigned to EMA (Brown/Blasi 2-1, Blasi opposed, motion passed)

 Break 12:26 pm

 County write-in Elections discussion-

There was some discussion on the upcoming elections and the treasurer’s position; currently there are no candidates for some offices.

MOTION: add info to our website advising the public that no candidates presently appear for county treasurer on the upcoming elections and that if an individual with experience and qualification in finances were to be elected on a write in the Commissioners would compensate them based on their experience and qualifications (Clark/Blasi

After discussion Commissioner Clark withdrew the motion.

Municipal Survey Response discussion-

The Commission reviewed the results of a survey sent to municipalities regarding interest in county-offered services. Most of the interest indicated in the surveys submitted was for animal control and a health officer.  Commissioner Blasi suggested providing a behavioral health coordinator or manager, if it would make sense to have a behavioral health program at the county level.  Commissioner Brown pointed out that a health officer was different than a behavioral health manager.  Commissioner Clark suggested someone who understood what that position would entail could come to a meeting and make a presentation. Commissioner Blasi said he would contact Healthy Acadia.  Commissioner Clark suggested consulting with Sheriff Kane regarding animal control, as this was considered law enforcement.

 Sullivan tax abatement hearing request discussion- Commissioner Clark thought that the applicant should be heard, given the fact that the applicant made a good faith attempt. Commissioner Brown did not agree. 

MOTION: to hear the appeal (Clark/Blasi 1-2, Brown and Blasi opposed, motion fails)

 County Administrator:

 MOTION: Executive Session under MRSA Title 1§405 6(A) to discuss employment contract of County Administrator Adkins (Blasi/Brown 3-0, motion passed)

 MOTION: to adjourn 2:49 pm (Brown/Clark 3-0, motion passed)

 Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

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