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COMMISSIONERS SPECIAL MEETING

 www.co.hancock.me.us

 The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, March 20, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

 Adjustments to / approval of agenda:

MOTION: take sheriff and jail out of order (Clark/Brown 3-0, motion passed)

 Public Comment: none

 Sheriff:

MOTION: authorize the sheriff to put forfeiture items out to bid (Clark/Brown 3-0, motion passed)

Sheriff Kane said he will have bids ready for approval at the April meeting.

 Discussion regarding school resource officers: Sheriff Kane reported that two school districts have expressed concern about school safety, and wanted to know if the commission would support providing school resource officers. There was some discussion on the need to hire more officers to fill those positions, and what that would look like.  Commissioner Brown said he didn’t know how we would go about adding funding for something like that- it may be cost prohibitive and the districts may have to share some of those costs.  Commissioner Brown said he would like to hear more about it.  Commissioner Blasi said his first reaction is that the county should not do this.  Commissioner Clark asked about potential cost savings if overtime costs could be avoided by using another officer during the summer months when vacation time was heavily used.  Sheriff Kane said he would do that analysis.  Commissioner Clark said he was not opposed to the idea, and ways to fund it should continue to be looked at.  Commissioner Brown said he would like to know how the towns feel about it.  Commissioner Clark said it was important at this time to understand how much the school districts are willing to contribute.

 Jail:

Replacement of the Fire Panel discussion: Facilities Director Dennis Walls explained when the fire alarm goes off the system sends an electrical signal to shut down the air vents. New sensors that were replaced recently required a programming change to send the signal to the relay; the tech said that if he goes in and enters the code there is a 20% chance that the system would crash, and would not be able to recover. The fix is to replace the computer module in the panel.  The field tech said the cost would be $20,000.  Walls said he would have a firm quote as soon as possible.  Walls said the new components are compatible, but require a program change, and if the board that we now have is crashed, they do not have the components to repair it.  The safety risk is that the signal to the air handler to shut the motors down is not working, so a temporary protocol is in place to shut it down manually.  Jail Administrator Richardson said this emergency protocol also shuts power down in other areas.  Commissioner Clark questioned how this would be paid for. Commissioner Blasi suggested using contingency.  Commissioner Brown said to over expend the account line, that this was a true cost to the jail.  The commission agreed that this project had to be done, regardless of the cost. Jail Administrator Richardson and Director Walls were directed to fix the problem and report back to the commission.  Walls said it would be approximately 3 weeks.

 MOTION: authorize maintenance and jail to go ahead with fixing the alarm problem at the jail (Brown/Clark 3-0, motion passed)

Commissioner Brown said anything we do with fire protection and prevention should be in compliance with local ordinances. Commissioner Clark would like to see this posted to the fire alarm line, Commissioners Brown and Blasi agreed.

 Airport:

Airport Lease with Civil Air Patrol- Airport Manager Brad Madeira said he has not received correspondence from CAP, although he sent them an updated draft lease agreement after the last commissioners’ meeting. Commissioner Blasi said he would like to see a timeline on this.  Commissioner Clark said he would like Madeira to follow up with due diligence and as much consideration as possible. 

Finalize Airport Reserve Accounting- Manager Madeira submitted a summary sheet and a detail sheet on the reserve account proposal. This would reduce the undesignated fund balance to approximately $250,000. 

 MOTION: approve the Airport Manager’s recommendations for the airport reserve account proposal (Brown/Clark 3-0, motion passed)

 MOTION: approval of the NOTICE TO PROCEED with Jacobs Engineering Group, Inc. (Brown/Blasi 3-0, motion passed)

This involves continued work on the “Replace Airfield Lighting Project” to include design and preparation of the bid documents.

 Commissioners:

Health Insurance – spousal coverage

CA Adkins said this issue goes back to what the policy is and how it has been implemented in the past. He said after previous discussions, it appears that eligibility was not intended to be considered; historically that has never been considered.  Commissioner Clark said in this particular case the spouse’s employer offered group health insurance.  The spouse did not take it.  When she became the spouse of our employee, she was not eligible for insurance (until the next open enrollment) through her employer, therefore was eligible for coverage through the county.  CA Adkins said that the caveat to that was that the law allows a life-changing event, such as a marriage, the opportunity to report to your employer and make that request.   Commissioner Clark said on the day of the hearing, the commission did not know that to be the case, but thought everyone could agree now that during the next open enrollment period the spouse has the opportunity to get coverage through her employer.  Commissioner Clark said we have the opportunity to tell the employee to direct the spouse when the open enrollment period comes up, that the spouse must apply for that.  CA Adkins said the opinion from legal was consistent with that, and it would also be his recommendation, as that would bring this back to within policy.  Commissioner Brown said the intent of original policy was that if the spouse’s employer provided coverage, they would not be eligible for county coverage. He said he was not present at the meeting this decision was made, and it was important for the record to reflect the sequence of events.  CA Adkins said part of the concern was how to clarify this for future events.  Commissioner Clark did not think action needed to be taken today; we simply notify the employee that when the open enrollment period comes around for the spouse, the spouse becomes ineligible for county coverage, as would be the case for any other employee’s spouse who became ineligible for county coverage.  Commissioner Clark said he maintains that a mistake was not made, that they simply gave coverage for a spouse who was ineligible for their employer’s coverage.  Commissioner Blasi suggested a memo be sent annually to employees regarding spousal coverage.  Commissioner Clark suggested that the policy be amended to make it perfectly clear that if an employee’s spouse who is receiving county coverage becomes eligible for coverage under the spouse’s employer, the employee must notify the county, and understand that the spouse becomes ineligible for county coverage.  Commissioner Brown said he thought the policy was fine, but guidance could be given with examples.

 MOTION: that the County Administrator be directed to craft an amendment to this policy that makes it clear that a spouse who has county coverage and becomes employed by an employer who provides health insurance coverage that the spouse is no longer eligible for county coverage, and that this information be distributed in the annual notification (Clark/Blasi 3-0, motion passed)

Commissioner Brown wanted recommendations from our health insurance broker and our attorney. Commissioner Clark said under his motion the County Administrator was free to consult with whoever to make sure this is done appropriately. 

 Sierra Communications / IT Support Services Contract / Approval & Signatures-

The contract covers a period of 10 months, from March 1, 2018 to December 31, 2018. If during that time, the county desires to terminate, a 60 day notice is required.

 MOTION: to approve the contract with Sierra Communications (Brown/Blasi 3-0, motion passed)

 At this point in the meeting Chair Blasi recognized Corrections Officer Troy Frye. Officer Frye asked the commission for clarification regarding his spouse’s health insurance coverage.  He said he understood that she would continue to be covered through open enrollment; the commission indicated that his understanding was correct.

 RCC / 42 hr Vacation / Employee Cashout / Side Letter with Union / Approval & Signatures:

 MOTION: to approve and for the chairman to sign the side agreement between Hancock County Commissioners and Teamsters Local Union No. 340 Hancock County Regional Communications Center regarding vacation time cash out (Brown/Blasi 3-0 motion passed)

Commissioner Brown said an important part of the contract is the date that it ends.

 Consideration of contracts for appointed/exempt employees- Commissioner Clark said it was difficult to negotiate a contract with an employee who is currently employed. Commissioner Brown said he was looking to negotiate with the expectation of what the individual may want in this contract; he wasn’t trying to set pay, but give them an expectation of what they may expect. Commissioners Blasi and Brown agreed this was only related to dept head appointed exempt employees.  Commissioner Blasi said all contracts that he would sign need to have no-cause clauses, meaning that employment may be terminated with no cause.  Commissioner Clark said that may be in violation of 30-A.  Commissioner Blasi referenced that the County Administrator’s contract has a no cause clause.  Commissioner Blasi suggested formulating this for any new dept head appointed exempt hires.  Commissioner Clark said he did not have a problem with that.   CA Adkins said he would follow the progress on the salary survey being conducted by the county administrator’s group, and would bring that back to the commission, and said there would be other considerations as well.  Commissioner Brown said merit could not be used as a factor for elected officials; that the commission had no control over their performance.  Commissioner Clark said the performance of elected officials could be used as a basis for compensation.  The topic of contracts for exempt employees will be addressed in a future meeting.

 Break 10:19 am

 10:30 a.m. John Messer/Stephen Peck v. Town of Dedham tax abatement appeal hearing

The Commission, CA Adkins, Deputy CA Knowlton, John Messer and Michelle Begin (representing the Town of Dedham) were present.

Michelle Begin, Administrative Assistant for Town of Dedham, and John Messer were both sworn in by Chair Blasi.

Mr. Messer was invited to present. He said he purchased his property about 11 years ago.  Mr. Messer said that in his last letter to the Town of Dedham, Mr. Dickey was missing the point about real life values, although not assessed values.  Mr. Messer said fair market values had declined since he purchased his property.  He referenced various properties that he felt compared to his, many of them in tree growth.  He said he felt that Mr. Dickey was dismissive of fair market value.  Mr. Messer said he believed his property to be worth half of what the town had assessed as its value.

Commissioner Brown asked if Mr. Messer had his property assessed by an independent appraiser. He responded that he would not have felt that he would have reason to.  Commissioner Clark asked Mr. Messer if Mr. Dickey assessed his property in a different manner than he assessed everyone else. Mr. Messer said he did not think that was the issue, but that the issue gets clouded with the fact that the vast majority of the property on the pond is in tree growth, and it was difficult to compare the assessments.  Commissioner Clark asked Mr. Messer if it was a fair statement to say that Mr. Dickey was assessing him in the same manner he is assessing everyone else on Goose Pond.  Mr. Messer replied “taking into account the tree growth issue, I’ll answer yes”.  There was some discussion on the effect that property in tree growth has on property that is not in tree growth. 

Michelle Begin explained that Mr. Dickey was not able to be present, and she was representing the Town of Dedham. She referenced the comparison of Goose Pond to Philips Lake.  She explained the methodology used to determine the base value of an acre on each.  She said all lots around Goose Pond were assessed the same, although many were in tree growth.  Commissioner Blasi asked where the statute that mandates using assessed value was that Mr. Dickey seemed to be leaning on.  Ms. Begin said she did not know, but explained her understanding of how all the properties were assessed.  Commissioner Brown asked if all the properties were assessed using the same methodology and the same factors.  Ms. Begin said they looked at the sales throughout town to determine where their assessed value lies when compared with fair market.  Commissioner Clark observed that in the valuation reports the base lot in the frontage all has the same price per unit.  Commissioner Blasi asked for closing statements.  Ms. Begin said that the valuation reports show that the properties around Goose Pond are assessed the same; that is what they are responsible for and that is how they make sure they are assessing taxes fairly.  Mr. Messer thanked all involved for the opportunity to present.  He said he believes strongly that one should pay their fair share of taxes, and his argument has been that Goose Pond requires a second look for non- tree growth properties based on the facts.

Commissioner Blasi said that the commission has 60 days to deliberate the matter; if the parties are not satisfied with the determination, they may appeal to superior court. He then closed the hearing.

 At this point the commission, along with CA Adkins, Deputy CA Knowlton, and Jennifer Osborne of the Ellsworth American visited the jail.

This portion of the meeting was not recorded.

 Meeting adjourned, 12:36 pm

 Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS REGULAR MEETING

 www.co.hancock.me.us

 The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, March 6, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

 Employee recognition:

The Commission recognized Troy Frye, Corrections Officer, for 5 years of service to the County.

 Public Comment: none

 Adjustments to / approval of agenda: Jail Administrator Richardson told the commission item 5A would not be necessary.

MOTION: remove 5A from the agenda, replace that with an update to jail operations (Clark/Brown 3-0, motion passed)

MOTION: item 11B be removed from agenda with brief discussion to occur immediately (Blasi/Clark 3-0, motion passed)

 Commissioner Blasi read the following:

“March 6, 2018

Dear Mr. Salisbury, the Hancock County Commissioners received your written request for information on February 28, 2018. This does not qualify as an FOAA request, therefore no default occurred, as no documents exist which are responsive to your request. The County of Hancock has no information in the official records regarding the people’s common law court.  Again we emphasize that all communication be directed to the Commission through the County Administrator’s office either emailed to hcadministrator@co.hancock.me.us or delivered to 50 State Street, Suite 7, Ellsworth, Maine 04605, the phone number being 207-667-9542.”

 MOTION: approve the letter just read and send it to Mr. Salisbury in regards to a Freedom of Access request made to us (Clark/Blasi 3-0, motion passed)

 Approval of minutes:

MOTION: to approve the minutes of the February 6, 2018 Commissioners Regular Meeting and the February 22, 2018 Commissioners Special Meeting (Clark/Blasi 2-0-1 Brown abstains, motion passed)

Commissioner Brown said he abstained because he was not present at the February 6, 2018 meeting.

 Airport:

Airport Manager Brad Madeira submitted his monthly report. Update on air carrier selection process: Madeira said he had been hoping to see a proposal by now, but has not seen it yet. It is possible the delay may impact air carrier service this summer. Cash management report- Madeira said the current liquid asset position for the airport is $1,276,204, which is roughly a $30,000 increase since April 2017. Manager Madeira said this suggests that the airport is self-sustaining. 

 Discussion: Land Lease Agreement with US Air Force Auxiliary – Civil Air Patrol, Downeast Patrol Squadron, ME 038 Discussion: Manager Madeira reminded the Commission of the land use compliance inspection with the FAA of July 2017, when the recommendation was made to have a land lease agreement with civil air patrol.  Madeira said he wishes to get the direction of the Commission, whether to continue to pursue an agreement or not.  The county may be carrying excess liability without a lease.  Commissioner Brown said he thought the FAA required some kind of lease or agreement with anyone who owns property at the airport. Madeira said this was part of the reason the FAA made this recommendation.  Commissioner Brown said he thinks it is important to have a “hold harmless” clause in any contract.  Commissioner Clark asked what the alternative was if we come to an impasse- if we insist on a lease which they refuse to sign.  Madeira said he hoped it would not get to that point.  Commissioner Brown asked if they had any insurance at all on the building. Madeira said he was not aware of any; there was none in their file.  Commissioner Brown suggested that Madeira ask Civil Air Patrol what they would suggest.  Commissioner Brown said he thought it was important to have a hold harmless clause in any contract.  Commissioner Blasi wanted to put the item on the March 20 agenda.  Commissioner Brown suggested we call Risk Pool to determine what the County’s liability is without a lease. Commissioner Blasi agreed.  Commissioners Brown and Blasi agreed the hold harmless clause was needed. 

MOTION: to have a hold harmless clause in any contract we have with the civil air patrol (Brown/Blasi 3-0, motion passed)

Commissioner Clark suggested that Madeira discover why Civil Air Patrol didn’t want the hold harmless clause in the lease.

 Manager Proposed Adjustments Airport Reserve Accounts-

Manager Madeira proposed the adjustments to various Airport Reserve accounts. $136,127 of unused designated funds would be moved to undesignated, and then immediately designated for other uses.  This will be revisited with more detail at the March 20 meeting.  Commissioner Brown expressed that he would like to see a lot of the undesignated funds go to equipment such as vehicles and tractors. 

 MOTION: approval for Chairman to sign the Modification No. 1 to the Cooperative Agreement with the Maine Department of Transportation (Clark/Brown 3-0, motion passed)

 MOTION: approval to issue RFP to complete Phase 2 of the Terminal Building backup generator project (Brown/Clark 3-0, motion passed)

Phase 1 was completed in August of 2017.

 UT:

Unorganized Territory Supervisor Millard Billings submitted his monthly report.

MOTION:  Approve Utility pole application- In the township if T7 SD: Gouldsboro Point Road, beginning approximately 1230 feet southerly of Old Route 1 and extending in a southerly direction for approximately 7 feet... (Clark/Blasi 3-0, motion passed)

 Legalizing retail sale of marijuana- Supervisor Billings explained that the original language in the vote did not include unorganized territories. LUPC supplied a written synopsis to address those concerns.  Billings explained UT was left out of original decision regarding the sale of marijuana.  Commissioner Brown said marijuana regulation would be a bigger conversation than what would happen today.  He said any concerns we have regarding potential legislation should be directed to Charley Pray and MCCA at this point.  Commissioner Brown said at this point he did not have enough information.  Commissioner Blasi questioned the timeline for any Commissioner action.  Commissioner Clark said he believed whatever was determined for municipalities would apply to UTs.

 Supervisor Billings reported that county roads have been posted for weight limits.

 CBA underpayment- Supervisor Billings said he needs authority to release the TIF payment for Hancock Wind, and wanted to know how to proceed regarding the underpayment of CBA. Commissioners Brown and Blasi agreed that the TIF payment should be made.  Commissioner Brown expressed concern about the cost of litigation.  Commissioner Blasi questioned whether the contract allowed for legal and professional fees to uphold it.  Supervisor Billings said the CBA contract talks about the megawatt per hour rating, but it doesn’t specifically define what that is.

 MOTION: authorize director to release 70% TIF reimbursement (Clark/Brown 3-0, motion passed)

 Commissioner Clark said he would like to start the process of renegotiating our contract, making it clear that our reimbursement reflects what the actual output is. Billings said there was some danger to that.  There was some discussion on whether to pursue negotiating the contract. Commissioner Blasi asked if we are in the process of negotiating a new contract. Commissioner Clark said they could agree to come back to the table and modify the contract.  Commissioner Brown said he did not want to open the contract again at this point, and the decision should be whether or not to enter into litigation regarding whether we have been shortchanged- Commissioner Blasi agreed.  Commissioner Clark expressed that he wanted an agreement in place that everyone fully understands.  He said neither side would have to sign an amended contract that they did not agree to.  Supervisor Billings said he will talk with the attorney regarding options to renegotiate the contract, what is at risk if the contract is reopened, and costs for litigation.  CA Adkins suggested he also inquire about a 3rd option in order to clean up the misunderstanding of the contract language.

 Sheriff:

MOTION: approval for the purchase of firearms and a taser to outfit two deputies for a total cost of $3,356.65 – from account 70-305 Firearm Reserve $2,500; and from account

G-3014-00 SO-EQ/Tech. $856.65(Clark/Brown 3-0, motion passed)

 MOTION: approval to hire David Lord of Brewer as full time deputy at step 12-C $20.24 per hour, effective March 24, 2018 (Clark/Blasi 3-0, motion passed)

Sheriff Kane explained that this applicant has years of experience and past training which qualifies him for step C.

 Jail:

Jail Administrator Richardson updated the Commission on several jail issues. The State Fire Marshall will be doing the annual inspection tomorrow. The annual jail audit will be performed in April; Richardson said he was prepared for that.  Sergeant Pelkey is retiring April 13. Dr. Wilson, jail psychiatrist, is retiring; a vendor for mental health will be needed. Tim Jones, jail cook, will be retiring in June.  There was some discussion about funding for capital improvements in the jail. Commissioner Brown suggested we look for capital improvements for the jail when budgeting for next year.  There was some discussion on various needs, including a floating curtain in the day room and a van for transports.  Sheriff Kane asked the Commission to consider dates for their annual jail inspection.

 Treasurer:

MOTION: to approve the February GF, Airport, and Jail Payroll Warrants #18-4, #18-5, #18-6 and #18-7 in the aggregate amount of $325,325.03 (Blasi/Clark 3-0, motion passed)

 MOTION: to approve the February GF, Airport, and Jail Expense Warrants #17-103, #17-104, #17-105, #18-9, #18-10, #18-11, #18-12, #18-14, and #18-15, #17-106, #17-107, #17-108, #18-16, #18-17, #18 in the aggregate amount of $619,146.42 (Brown/Clark  3-0, motion passed)

 MOTION: to approve the February UT Payroll Warrants #18-30, #18-31, #18-32, and #18-33, in the aggregate amount of $1,116.87 (Brown/Clark 3-0, motion passed)

 MOTION: to approve the February UT expense Warrants #18-16 and #18-17, in the aggregate of $9,278.01 (Brown/Clark 3-0, motion passed)

 MOTION: to approve December expenditures in the Health Insurance account of $167,719.17 (Brown/Clark 3-0, motion passed)

 MOTION: to approve the expenditure from capital reserve account G1-3011-00 Garage Door to replace old garage door in the amount of $1,887.00 (Clark/Blasi 3-0, motion passed)

 Maintenance:                                        

Facilities Director Walls reported he had gotten two prices for removal of the tank. Clean Harbors is the lower of the two.

 MOTION: authorize the director to work with Clean Harbors for tank removal at the cost of $17,446.25 (Clark/Brown 3-0, motion passed)

This will be funded as part of the wall project.

 Director Walls reported that more than a year ago we had applied for a certificate of appropriateness for outside work on the Annex, and finally had the hearing last month. Permission was given to attach signage to the building, and to remove curbing in the area in the parking lot where the tree had been removed, and curbing is now.  Walls said there is potential of a well being there, and he would prefer to leave that undisturbed. There is a potential safety concern, but at this point that is unknown.

 EMS- Maine controls has been onsite. The program is being built, and will be installed upon completion.  Director Walls said a wireless internet connection is required for the Annex to use a module that monitors building temperature and humidity.  The DA is hesitant about using the current networks, so Walls would like permission to install another wireless router.  Director Walls was directed to work with IT Admin. Grindle on the project.

 Master key assignment- Director Walls reported that IT Admin. Chris Grindle would need a master key to access the building after hours. Commissioner Brown expressed concern about the number of master keys that have been distributed. 

MOTION: Chris Grindle be authorized to have the master keys for courthouse, Sheriff’s Office, and Annex (Clark/Blasi 3-0, motion passed)

 Generator repair- Director Walls reported there is a dual core radiator that is corroding. A coolant leak has been costly over the years.  He is requesting that it gets repaired now.

MOTION: recognize Milton Cat as the sole source provider, and authorize Facilities Director to contract with them to replace the radiator, total cost not to exceed $7,830.82 minus sales tax of $268.27 from the courthouse building maintenance account (Clark/Brown 3-0, motion passed)

Commissioner Clark moved this in light of the fact that we bought the generator from them and because it’s a Caterpillar.

 RCC:

Vacation Benefit Earned- Discussion on overage by union employees during transitional period:

The commission agreed to allow dispatchers to cash in up to 42 hours of accrued vacation time; CA Adkins said he would draft a side letter to the union contract for approval.

 Probate:

MOTION: approval to hire Elizabeth Linnell as temporary PT Probate Clerk from February 17, 2018 through March 6, 2018 (Clark/Blasi 3-0, motion passed)

Deputy Register of Probate Velma Jordan said this position is paid for out of the restoration account.

 MOTION: approve the hire of Elizabeth Linnell of Mariaville as part time Probate Clerk, paid for out of surcharge money, no benefits at $12.50 per hour, effective March 7, 2018 (Brown/Blasi 3-0, motion passed)

 Commissioners:

Commissioner Brown cautioned the use of Community Benefit money, and urged control in spending.

MOTION: move $150,000 from Community Benefits to budget (Brown/Blasi 3-0, motion passed)

 MOTION: transfer from Professional Services Reserve account 3011-06 $90,000 to undesignated account, and transfer from CBA fund $35,000 to undesignated account to be used to reconcile the Jail A/R for 2017 (Clark/Blasi 2-1, motion passed, Brown opposed)

 Appointed exempt employee positions pay scale discussion: Commissioner Brown wanted time to work out a plan for this. CA Adkins will bring back information gathered from the administrators group.  Item will be carried forward to the April meeting.

 Treasurer’s position discussion- Commissioner Brown said he opposed dictating at this time the amount the new treasurer would receive, and when the new treasurer is elected, the expectations of the Commission and the Treasurer would be discussed, and come up with an equitable salary. He expressed concern over this action discouraging potential candidates to run.  Commissioner Blasi agreed.  Commissioner Clark said whoever runs should fully understand what the compensation level would be.  He wanted to come up with framework- Commissioner Blasi said that framework exists; it is the published budget.  Commissioner Brown pointed out that the treasurer is an elected official and the Commission cannot dictate the number of hours worked. 

 Animal Policy discussion:

Commissioner Blasi said the current animal policy is a robust policy that should remain. Commissioner Brown said one of the reasons we originally adopted a policy was that several people were bringing dogs in, and after a few months rugs had to be replaced due to the dogs.  He referenced those who can’t be around dogs due to allergies or other issues, they should be considered.  He did not want to amend the policy to include therapy dogs.  Commissioner Clark said he now understands the difference between therapy and service dogs, and it appears that the request refers to a therapy dog.  The request to bring a dog to the courthouse by a drug court employee was denied.

 County Administrator:

CA Adkins said he would like the contract with Sierra Communications to have the option of keeping Sierra here until the end of the year and to have a 30 day opt out clause. He thought it was necessary to have Sierra’s services during the transition period.  CA Adkins wanted to discuss with IT Admin. Grindle about how long he would need to completely take over IT services. 

 MOTION: Accept Sierra at $1,460 per month on the condition that Scott Adkins can get a reasonable out agreement (Clark/Blasi 3-0, motion passed)

 Commissioner Brown asked RCC Director Conary about Waldo tower. Conary said it was working well.

 Deputy CA Knowlton informed the commission that the rate of pay approved for the recent dispatch hires was not the correct amount; the wrong pay scale had been referenced.

MOTION: correct the dispatchers’ rate of pay so it is compliant with the union contract (Clark/Brown 2-1, Blasi opposed, motion passed)

Commissioner Clark said he was not in favor of listing specific wage amounts, but to reference compliance with the appropriate union contract or county policy. Commissioner Blasi said the wage has been on the agenda historically, and the Chair approving the agenda should make sure that those are in place, and wishes to have them on the agenda.

 CA Adkins said he was open to conversations about consideration of his contract soon; it expires in May. Commissioner Blasi suggested discussing the contract in executive session in April.

 MOTION: to adjourn (Brown/Blasi 3-0, motion passed)

 Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

 

COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, February 22, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioner Clark and Commissioner Brown in attendance. 

Adjustments to / approval of agenda: none

Public Comment: none

Commission Business:

EMA:

MOTION: approve the request for out-of-state travel for Bradley Nuding, April 16-20, 2018, to Massachusetts for training. There will be no expense to the county (Brown/Blasi 2-1, Clark opposed)

Deputy EMA Director Bradley Nuding explained that he had applied and been accepted to the Leadership and Crisis course with Harvard Kennedy School in Cambridge Massachusetts. Commissioner Clark said he fully supported Nuding attending, but was voting against it because he did not agree that permission from the Commission should be necessary, due to the potential for needless controversy. 

 MOTION: enter executive session under MRSA Title 1§405 6(A) /Personnel / IT Systems Admin (Clark/ Blasi 1-1-1, Blasi abstains, Brown opposed, motion fails)

There was some discussion on whether or not to enter executive session. Commissioner Blasi said he had been involved in the interviewing process and is familiar with the candidate; he doesn’t feel that the content will be confidential.  Commissioner Clark said he intended to be discussing qualifications, which he felt made this circumstance qualify.

MOTION: Enter executive session for the purpose of interviewing an applicant for the position of IT Systems Administrator (Clark/Blasi 3-0, motion passed)

The Commissioners, CA Adkins, Deputy CA Knowlton, Sheriff Kane, Jail Administrator Richardson, and the applicant attended the executive session.

 Commissioner Blasi brought the meeting back to regular session. CA Adkins recommended the hire of Christopher Grindle as IT Systems Administrator at $25 per hour, not to exceed 30 hours per week on average, effective February 24, 2018.

MOTION: approve the hire of Christopher Grindle, rate of $25 per hour, not to exceed 30 hours per week on average, effective February 24, 2018 (Brown/Clark 3-0, motion passed)

MOTION: enter executive session under MRSA Title 1§405 6(A) for interviewing an applicant for the position of RCC Director (Clark/Blasi 3-0, motion passed)

The Commissioners, CA Adkins, Deputy CA Knowlton, Sheriff Kane, and the applicant attended the executive session.

Commissioner Blasi brought the meeting back to regular session. CA Adkins recommended the hire of Robert Conary as RCC Director at $60,000 per year, recognizing years of county service regarding benefits, effective March 3, 2018.

MOTION: approve the hire of Robert Conary as RCC Director at $60,000 per year, recognizing years of county service regarding benefits, effective March 3, 2018 (Brown/Blasi 3-0, motion passed)

There was some discussion on the process for determining the amount of exempt employee’s salaries. Commissioner Brown would like to see contracts developed for department heads. CA Adkins said that is a conversation that would begin with the three commissioners. Commissioner Brown said this was a good time to review it.  Commissioner Blasi said he would like to put that on the agenda for the March 20 meeting.  Commissioner Clark said he was still concerned about the salary for the RCC Director position; he said this could set the stage for what we pay department heads in the future, and this fact should be considered.

RCC:

MOTION: To approve the hire of Jamie Ames of Bar Harbor as a full time dispatcher, at grade 9 step A $16.38 per hour, effective February 24, 2018 (Brown/Clark 3-0, motion passed)

MOTION: To approve the hire of Jamie Denbow of Harrington as a full time dispatcher, at grade 9 step A- $16.38 per hour, effective February 24, 2018 (Brown/Clark 3-0, motion passed)

 Spousal Health Coverage Policy Discussion:

CA Adkins explained that the intent of the policy needs to be determined, and after discussions he had with individual Commissioners, it seems that the decision made regarding coverage for Officer Frye’s spouse may have been in error. Commissioner Clark said there was simply a finding that the spouse did not have insurance with her employer, therefore she qualified for the County’s insurance; he understood that this was not in violation of the policy.  Commissioner Brown said the intent of the policy was that if the spouse’s employer offered insurance, they would not be eligible for county insurance.  He said it was important to apply the policy to the individual, not the individual to the policy.   CA Adkins said there needs to be a distinction between “eligibility” and “available coverage”.  Commissioner Clark said he wanted the record to reflect that two out of three commissioners did not believe the policy had been violated.  Deputy CA Knowlton said that since she has been here, the policy had been applied in terms of coverage, not eligibility, and if the intent of the Commission was to use eligibility, that would change the way the policy would be applied; she said she simply needed to know the commissioners’ intent of the policy so that it could be applied consistently.  Commissioner Brown said if that was opened up, it would create a ripple effect, and a decision should not be made in haste.  Commissioner Blasi asked the commissioners what they would do with the Working Spouses policy.  Commissioner Brown said the policy should be left as it is; if a change was made down the line, it should be done after research and consultation.  Commissioner Blasi said he liked the policy the way it is, and he realized the error made.  Commissioner Clark said we should know whether or not there was some intent to take advantage of our policy or whether circumstances led to them having to accept our policy, and without researching each individual case that may not be known.  Commissioner Clark maintained that eligibility should be used as the standard in the policy.  Commissioners Brown and Blasi did not agree- Commissioner Blasi said he did not agree because of the subjective interpretation that using eligibility as a standard causes.  Commissioner Blasi said he would place the discussion about the decision made at the previous meeting on an upcoming agenda.  CA Adkins said that he and Deputy CA Knowlton would contact legal. 

At this point Commissioner Brown left the meeting due to a previously scheduled event.

There was some discussion on the potential location of the IT Systems Administrator’s office.

MOTION: to adjourn (Clark/Blasi 2-0, motion passed)

 Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, February 6, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioner Clark in attendance.  Commissioner Brown was not able to attend.

Adjustments to / approval of agenda: none 

Sheriff Scott Kane recognized 12 year old Emmett Moshier and 14 year old Logan Leighton for assisting an elderly citizen in distress. 

Employee recognition: The Commission recognized Michelle Cote, Sheriff’s Admin Asst., for 20 years of service to the County; Richard Gray, Airport Maintenance Director for 30 years of service to the County; and Ronald Fortier, Airport Maintenance for 20 years of service to the County.

Public Comment: none 

Commission Business:

Approval of minutes:

MOTION: To approve the minutes of the January 2, 2018 Commissioners’ Regular Meeting and the January 16, 2018 Commissioners’ Special Meeting (Clark/Blasi 2-0, motion passed)

Airport:

Manager Madeira submitted his monthly report. TSA issued a modification to our TSA LEO reimbursement grant, appropriating $12,240 to support law enforcement/airport security. This is for the first quarter of 2018. A liability claim was filed because a tenant’s building materials were damaged during snow removal operations. AIG is prepared to make the tenant whole.  The airport truck sustained some damage during the January 5 storm while plowing.  After the $1,000 deductible the cost of damages is around $1,700.  Manager Madeira recommended we use account G 2-3010-36 for unexpected auto damage.  After the receivable the net effect will be a $1,000 loss to that account.

MOTION: approve appropriation from account G 2-3010-36 for damage to the airport truck (Blasi/Clark 2-0, motion passed)

Regarding the FAA inspection, Manager Madeira reported that an inspection discrepancy rectification letter has been submitted to FAA, and he believes they have been satisfied. Commissioner Blasi asked about insurance coverage for tenant property. Madeira said tenants are responsible for maintaining their own policies for their buildings and property. 

MOTION: approve Manager’s recommendation of reappointing to the Airport Advisory Committee Leroy Muise, Barbara Butler, Mike Allen, and Karl Warner to 2 year terms, retroactively from Jan 1, 2018- December 31, 2019 (Blasi/Clark 2-0, motion passed)

The DOT received four proposals for seasonal air carriers; the AAC met and endorsed the Silver Airway’s proposal. One proposal was withdrawn, and two of the others were contingent on also being selected to providing service to other markets.  It does not appear that the DOT is going to select those two carriers, leaving only one proposal, Boutique Air, on the table. Manager Madeira explained that the Commission could endorse Boutique Air if they chose.  The advisory committee supported the Silver Airways proposal, knowing this may cause the DOT to put out another RFP.  Manager Madeira understands that Silver is planning to re-submit a stand alone, non-contingent bid.

MOTION: accept the Manager’s recommendation and for the Chairman to sign the letter supporting the Silver Airway’s proposal dated February 6 to Michael Martin of USDOT (Blasi/Clark 2-0, motion passed)

This supports the advisory committee’s recommendation.

UT:

Unorganized Territories Supervisor Millard Billings submitted his monthly report. He reported that all insurance certificates are current.  Billings reported that a January storm caused some damage to the Nicatous and Martin’s Ridge roads.  Governor LePage has issued a moratorium on new windmill permits, and is proposing that an advisory commission study the impact of windmills on tourism.  Billings expressed concern that the commission will be closed to the public and not subject to Maine’s Freedom of Access Act.  Commissioner Blasi asked about Starvation Brook.  Supervisor Billings said Friends of Lower and Middle Lead Mountain ponds received 2 grants toward repair work on the dam.  Hancock County Soil and water is still interested in the project.  Attorney Ed Bearor has reviewed the question Supervisor Billings sent regarding the CBA underpayment.  He is of the opinion that the TIF and the CBA are separate agreements and are not to be tied together.  Withholding TIF reimbursements to offset underpayments of the CBA would place the County in default of the CEA agreement.  Commissioners Blasi and Clark decided to revisit the issue when Commissioner Brown could be present.

Benefits Advisor Scott McKee of Acadia Benefits was consulted through a conference call.

Deputy County Administrator Rebekah Knowlton explained that a situation arose leaving her office unsure of how to apply the Working Spouses policy. An employee wished to add his spouse to the County health insurance policy; her employer provides coverage, but she declined coverage during open enrollment due to the cost, and according to her employer, was not eligible until the next open enrollment period.  The advice from Meritain was to enroll her. McKee said the language in the policy says that an employee’s spouse is not eligible for County health insurance if his/her employer offers coverage.  The intent of the policy is in question, and needs clarification.  The Commission decided to move to item 7B to discuss the issue with the employee present.

MOTION: move to item 7B Working Spouses Policy complaint (Clark/Blasi 2-0, motion passed)

McKee advised that the Commission could change the policy at any date, but in order to avoid liability, it should be applied consistently while in place. There may be a past situation where the same accommodation was not made.  Commissioner Clark suggested rewriting the policy to allow employees to address the Commission for review if there were extenuating circumstances.  When asked his opinion on this, McKee advised the Commission to consult an attorney. 

Corrections Officer Troy Frye addressed the Commission. After discussion, the following motion was made:

MOTION: support that Officer Frye’s wife is ineligible for coverage through her employer, and is eligible for the County’s coverage (Clark/Blasi 2-0, motion passed) 

Information Technology / Vendor RFP opening:

Commissioner Blasi opened the two bids submitted. Rollins Technology and Sierra Communications submitted the bids.  The bid documents are attached.

MOTION: take the bids under advisement and report at the next meeting (Blasi/Clark 2-0, motion passed)

CA Adkins will review the bids and present a recommendation to the Commission.

MOTION: move to item 5c Jail wall job (Clark/Blasi 2-0, motion passed)

Jail wall job (Lewis & Malm): In a previous meeting, the Commission discussed going out to bid with the exact specifications as the original bid. Facilities Director Walls consulted with Charles Earley of Lewis & Malm and asked him to address the Commission.  Earley said the project had 3 elements of difficulty, the wall itself, access to the area, and the location of the chiller. He said removing the existing oil tank prior to releasing the bid would be advantageous.  Originally, removal of the tank was not part of the bid; pricing was acquired separately for its removal.

MOTION: instruct the Maintenance director to go out to bid for removal of the fuel tank under the jail (Clark/Blasi 2-0, motion passed)

The removal of the tank will not be part of the re-bid; this will be reflected in the bid documents.

The project re-bidding is written into 3 parts. Part A is the project re-bidding; the fee is $5,500. 

MOTION: authorize Lewis and Malm to go out to bid for the jail wall for a fee of $5,500 with a 4 week bidding period (Clark/Blasi 2-0, motion passed)

Bids will be opened on March 20.

Treasurer:

MOTION: to approve the January GF, Airport, and Jail Payroll Warrants #17-52, #18-1, #18-2 and #18-3 in the aggregate amount of $345,942.25 (Clark/Blasi 2-0, motion passed)

MOTION: to approve the January GF, Airport, and Jail Expense Warrants #17-94, #17-95, #17-96, #18-1, #18-2, #17-97, #17-98, #17-99, and #18-3, #18-4, #18-5, #17-100, #17-101, #17-102, #18-6, #18-7, #18-8 in the aggregate amount of $550,685.59 (Clark/ Blasi 2-0, motion passed) 

MOTION: to approve the January UT payroll Warrants #18-26, #18-27, #18-28, and #18-20, in the aggregate amount of $1,103.46 (Clark/Blasi 2-0, motion passed)

MOTION: to approve the January UT expense Warrants #18-14 and #18-15, in the aggregate of $11,625.57 (Clark/Blasi 2-0, motion passed) 

MOTION: to approve January expenditures in the Health Insurance account of $59,127.10 (Clark/Blasi 2-0, motion passed)

MOTION: To approve the expenditure from Capital Reserve Account G1-3011-06 Professional Services for Print ad employment – Bangor Daily News in the amount of $1,600.00 (Clark/Blasi 2-0, motion passed) 

MOTION: To approve the expenditure from Capital Reserve Account G1-3-015-00 Capital Radio Reserve for Radio Space on Cadillac Mountain in the amount of $1,189.92 (Clark/Blasi 2-0, motion passed)

MOTION: to sign the 2018 recapitulation sheet with the following figures: 2018 State valuation total $13,174,750,000.00, 2018 County tax total $5,834,979.00 (Clark/Blasi 2-0, motion passed) 

Treasurer Eldridge asked about the future of the Treasurer’s position. Commissioners Clark and Blasi agreed to discuss this when Commissioner Brown was present.

MOTION: move to Sheriff’s report (Blasi/Clark 3-0, motion passed)

Sheriff:

MOTION: for the Commissioners to authorize the contract with Swan’s Island for patrol services (Blasi/Clark 2-0, motion passed)

Sheriff Kane updated the Commission on the forfeited items that had previously been accepted, and asked for permission to retain the side-by-side. Commissioner Clark suggested that the item go to bid first.  There was some discussion on auctioning the remainder of the items rather than putting them out to bid.

MOTION: allow the sheriff to dispose of this property with the consideration of auctioning, and the option of bidding if that is more feasible (Clark/Blasi 2-0, motion passed)

Commissioner Blasi opened the two cruiser bids received. The results are as follows:

Darlings:

Option 1- 2017 Utility Police Interceptor, Sport Utility $31,468

Option 2-2017 Utility Police Interceptor, Sport Utility $31,391

Option 3-2018 Utility Police Interceptor, Sport Utility $33,021

Quirk Ford of Augusta:

2018 Ford Police Interceptor Utility $33,416

2017 Ford Police Interceptor Utility $35,040

2017 Ford Police Interceptor Utility $28,915

MOTION: accept the bids from Quirk for 2 cruisers for $28,915 each (Clark/Blasi 2-0, motion passed)

MOTION: Approval of transfer of forfeited assets: State of Maine v. Jeremy Cruz in the amount of $2,860.00 and State of Maine vs. Ronald Golden in the amount of $1,162.00 (Blasi/Clark, 2-0, motion passed)

Maintenance:

Facilities Director Dennis Walls gave his monthly report.

EMS update- the job has been accepted by Maine Controls; they are currently building the system off site and will have it ready to install within 60 days.

Plumbing in the Sheriff’s office- The new flooring should be installed at the end of March.

Action is being taken to identify and fix the trouble spots in the plumbing.

MOTION: To accept the resignation of janitor John Stutz effective February 9, 2018 (Blasi/Clark 2-0, motion passed)

MOTION: Approval to hire Madysen Robichaud of Orland as full time janitor, at step 4-B $12.14 per hour, effective February 10, 2018 (Clark/Blasi 2-0, motion passed) 

Commissioners:

Appointed Exempt merit pay- Commissioner Clark said that merit raises do not work in government.   Commissioner Blasi said his idea is that the proposal would come from the appointed exempt employee.  Register of Deeds Julie Curtis said the pay scale needs to be adjusted for everybody, and that the pay scale should be applied equitably.  Commissioner Blasi suggested setting a pay scale for appointed exempt employees, with a salary cap of $85,000.  CA Adkins suggested conducting a salary survey.  Commissioner Clark said he would like to see if a method for determining exempt employees pay could be developed.  Facilities Director Dennis Walls said the frustrating part is the spontaneous and arbitrary nature of the process.  The discussion will be on future agendas. 

Approve survey letter to municipalities- the Commission agreed to send out the letter regarding services to municipalities along with tax bills.

Community Benefits Grant cycle – review grant application form: the Commission reviewed the existing application and changed the amount available to $25,000, along with changing some dates. CA Adkins suggesting sending it out after the jail wall project was completed. 

MOTION: to release application as amended for CB funds, to be effective April 1 (Clark/Blasi 2-0, motion passed)

Fund 8 balance discussion- CA Adkins reported that this was still in process; he had spoken with Chief Deputy Kane, and everything is all set. The Commission will act on a transfer in the future; the discussion will be ongoing.

ACA mandate removal ramifications- Deputy CA Knowlton reported that there is no change to ACA regulations regarding the employer mandate. Any change made to the tax code did not affect the employer mandate, and the County must continue to track variable hour employees.

Discussion: MEPers Plan 4C details- There was some discussion about the SO union contract, and which MEPers plan (plan AC or special plan 4C) employees in that bargaining unit qualified for. Michelle Cote said after speaking with MEPers, she agreed to stay in the MEPers plan AC, rather than Plan 4C.  Commissioner Clark said when the Commission agreed to the change in the contract, they did not intend to leave any employees out of that benefit.  There was some discussion on the County’s contribution to a Voya plan, if the employee was qualified for plan 4C and chose Voya rather than MEPers as a retirement plan.  Commissioner Clark said the contribution rate should match that of the MEPers plan the employee was eligible for.

MOTION: amend the policy regarding Voya contributions to reflect that the contribution rate will be determined by the MEPers plan that the employee is eligible for (Clark/Blasi 2-0 motion passed)

Commissioner Clark said in no way did the Commission try to change the intent of the benefit.

Buy Out /Buy Down policy minor revision: A minor typo was discovered in the policy; the typo was corrected and the Commission agreed to include the policy in the Personnel Policies manual.

MOTION: to adopt the revised policy and place the policy in the Personnel Policies manual (Blasi/Clark 2-0, motion passed)

RCC:

CA Adkins presented the Commission with a chart showing communications from the Mt. Waldo tower with portable radios. The results so far have been good. 

EFD training- fire protocols- The program will be installed next week and over the next couple of months training will be held.  CA Adkins said this would increase the QA time.

Director update- CA Adkins reported that there is some interest in the Director position from a current employee. The Commission will revisit this topic at the next meeting.

County Administrator:

Corrections Contract – we have received the 120 day notice to bargain from the Union. The current contract expires in December of 2018.  Commissioner Clark wants to begin negotiations in the fall. 

70 Accounts/Carry Forward recommendations to Escrow (G accounts) - CA Adkins gave the Commission a list of expense accounts that he recommended to transfer to specific G accounts.

MOTION: to approve the transfer of budgeted funds in the amount of $14,323.27 from the 2017 budget items to the G accounts (Clark/Blasi 2-0, motion passed)

A listing of the accounts is attached.

National Park Service/GIS Mapping proposal- Commissioners Blasi and Clark did not express interest in providing more funding for better imagery resolution; they are satisfied with the decision made previously.

Information Technology position- the Commissioners looked at the resumes of 4 IT applicants. They agreed to schedule interviews.

Commissioner Clark suggested the elected treasure will receive a salary of $20,800, based on 40 hours at minimum wage.

MOTION: Hancock County Commissioners will compensate the 2019 elected treasurer $21,000 annually and that their duties may not necessarily increase over those required by law (Clark/Blasi

Commissioner Blasi said he was not ready to vote on the motion.

MOTION: enter Executive Session under MRSA Title 1§405 6(A) /Annual Employee Review/Andrew Sankey-EMA Director (Clark/Blasi 2-0, motion passed)

MOTION: to adjourn 3:35 pm (Clark/Blasi 2-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us 

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, January 16, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda:

MOTION: add 5h Jail Yard project discussion and move maintenance to the end of the agenda (Brown/Clark 3-0, motion passed)

Public Comment: none 

Commission Business:

Employee appreciation:  The Commission recognized and thanked Lieutenant Tim Cote for 30 years of service to Hancock County.  Lt. Cote was presented with a certificate and 30-year County pin. 

EMS Bid Opening: Commissioner Blasi opened the one bid received for the Emergency Management System project. The bid was submitted by Maine Controls from Portland ME.  The base bid was $39,900.00, with Alternate 1: Annex $7,400.00 and Alternate 2: Replace ASD with BACnet Controllers $3,000.00.  The bid was given to Facilities Director Dennis Walls for review.  He would return to the meeting for a recommendation. 

District Attorney:

MOTION: to approve the promotion of Bruno DaSilva to full time Legal Secretary III, Step 5-B, a rate of $12.80 per hour, effective January 20, 2018 (Blasi/Clark 3-0, motion passed)

Sheriff:

MOTION: to approve the purchase of replacement laptops out of E-10-70-100 Equipment (Brown/Clark 3-0, motion passed)

Sheriff Kane said he wanted to purchase refurbished units; the total request is $32,545.95. 

Jail:

MOTION: Approval to hire Leslie Duncan and Lucas Hanscom as temporary full time corrections officers at the rate of $15.00 per hour- sick and holiday comp time are the only benefits- effective January 20, 2018 until no later than February 24, 2018 (Brown/Clark 3-0, motion passed)

Commissioners:

MOTION: Approval to hire Patrice Crossman of Waltham as General Clerk at step 8-C, a rate of $15.43 per hour, effective January 13, 2018 (Blasi/Brown 2-0-1 Clark abstains)

Commissioner Clark abstained from the vote; he explained that Crossman is a relative.

Draft letter to municipalities regarding County services for consideration in the 2019 budget:

The Commission reviewed the draft letter. Commissioner Clark suggested that we categorize the types of organizations that the Commission would be considering.

Amount to save for operations; amount to distribute- The applications for department 17- third party funding were discussed; the Commission agreed that they would like to review them before budgeting for them.  Commissioner Clark said after they were seen, the Commission could determine what would come from Dept. 17 and what would come from CBA.  Commissioner Clark said we should take applications for grants, and then review the total monetary amount requested and determine what the Commission wanted to fund.  Commissioner Blasi thought we should have a figure in mind before requesting applications.  Commissioner Brown thought we needed a list of spending priorities, given the state of the jail and improvements needed.  Commissioner Blasi suggested that we could continue with operations and use the amount of $75,000 for distribution.  Commissioner Clark wanted to decide how much of the CBA funds should be dedicated to projects such as the jail before deciding a figure. Commissioner Brown wanted to determine the amounts of each grant.  

MOTION: establish $75,000 for 2018 grant cycle (Brown/Blasi 2-1, motion passed, Clark opposed)

Commissioner Clark said he was not opposed to the specific amount of $75,000, but was opposed to setting the amount until the Commission decided what they wanted to do.

Commissioner Blasi suggested having a specific deadline for Dept. 17 applications. Commissioner Brown said he was not in favor of increasing Dept. 17 expenditures. Commissioner Blasi wanted the Commission to see all of the applications, and then discuss funding.  July 30 was discussed as the date for application submission; and the Commission will review them as part of the budget process.

Jail Fund Deficit relief; Fund 8 transfer: This involves the Sheriff’s grants and non-budgetary lines. The grant monies should be in and out; at the end of the year the fund balance should be closed out to zero. CA Adkins suggested we determine what grants are still active- after that, if there are additional revenues, they should be added to the Sheriff’s revenues, and that will funnel down at the end of the year to the general fund.  Commissioner Blasi suggested using these funds for jail fund deficit relief.  Commissioners Clark and Brown wanted to revisit the item once the true fund balance is determined. 

Break 9:49-9:56

MOTION: to enter Executive Session under MRSA Title 1§405 6(A) to discuss a personnel issue (Brown/Clark 3-0, motion passed)

MOTION: to hire Charles McInnis of Old Town as Hancock County RCC Director at an annual rate of $60,000, with an increase to $62,500 annually after 6 months based upon an acceptable performance, effective February 10, 2018 (Clark/Brown 3-0, motion passed)

Coastal Counties Workforce Inc. legal case discussion: Coastal Counties is asking each county to contribute $2,500 to defray some of the costs of the legal case. This group finances career centers, puts people back to work, and has a significant financial impact on Hancock County.

MOTION: give $2,500 for the legal case that Coastal Counties Workforce is involved in from account 3011-06 Professional Services Reserve (Clark/Brown 3-0, motion passed)

Van Dusen vs. Town of Brooksville / Abatement Appeal Extension: Mr. Van Dusen will not be able to be here before May, and has requested an extension for the hearing. The Town of Brooksville has not expressed opposition to an extension.

MOTION: approve the extension of the Van Dusen v. Town of Brooksville tax abatement appeal hearing (Clark/Brown 3-0, motion passed)

Opiate Lawsuit – Discussion / approval to join the growing list of Counties and municipalities in the suit against the pharmaceutical companies: The distribution of the money (if the suit is won) was discussed. Commissioner Brown thought this should occur on a municipal basis rather than a county basis.  He suggested sending a letter from the Commission to the municipalities informing them, and asking them if they have been contacted.

MOTION: to send the information to towns in Hancock County (Brown/Blasi 2-1, motion passed, Clark opposed)

Commissioner Clark questioned sending the letter to towns. CA Adkins said it would be due diligence, keeping them informed and providing contact information to them.

MOTION: for Hancock County to join this effort on behalf of residents in the Unorganized Territories (Blasi/Clark 2-1, motion passed, Brown opposed)

Commissioner Brown indicated that he did not want to join at this time. Commissioner Blasi said by doing this we show that we are not sitting idly by, but are providing a model.

Maintenance:

Jail wall project- Commissioner Clark would like to go out to bid again with the original specifications. Facilities Director Walls thought if we removed the tank and the chiller, it creates an entirely different look to the job. He suggested doing that, then have Lewis and Malm put a price together for just the wall, without the alternatives.  Commissioner Brown agreed.  Commissioner Clark said if that happened there was no way to determine if the bids for that were better than the original bids. He wanted to rebid now, with a May 1 construction date.

MOTION: to immediately rebid the jail wall project with the same specifications as the original bid, including alternates (Clark/Blasi 3-0, motion passed)

Facilities Director Walls will contact Charles Earley from Lewis & Malm for details such as advertising and a bid deadline. The same accounting used the first time the bid went out will be used again.

MOTION: to purchase from Maine Controls of Portland the EMS system base price $39,900.00, with Alt. 1 annex $7,400.00 and Alt. 2 upgrading software $3,000.00 for a total of $50,300.00 using account #3011-01 Courthouse Maintenance (Clark/Blasi 1-2, Brown and Blasi opposed, motion failed)

Commissioner Brown thought the cost of Alternate 1 was too high; he opposed this part of the motion, but was in favor of the rest. Facilities Director Walls said this could be added at a later time if necessary.

MOTION: to purchase from Maine Controls of Portland the EMS system- base price $39,900.00, with Alternate 2 for $3,000.00, for a total of $42,900.00 using account # 3011-01 Courthouse Maintenance (Clark/Brown 3-0, motion passed)

Comprehensive Access System- Facilities Director Walls gave an update on the proposed plan for the installation of card readers; he said the State would cover the camera monitoring of the public access places, and the County would pay for the installation of the card readers. There was some discussion on integrating the previously discussed project of the installation of cameras outside the Commissioners’ meeting room with this project. Facilities Director Walls is still gathering information at this point.  He will report again to the Commission on February 6.

MOTION: to adjourn 12:26 pm (Clark/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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