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COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Thursday, September 13, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Charles Earley- Jail Wall / Mesh Fence Completion

Charles Earley of Lewis and Malm informed the commission that a situation has come up pertaining to the chain mail, the second piece of fencing that goes on top of the fence. The existing (this was taken off from above the previous fence and salvaged) chainmail was installed on the bottom in the interest of not stalling the project.  The specification from addendum #2 matched, however, the specification had a measurement of 5/8; this was an inaccurate measurement- it should have been 3/8. The 5/8 was installed and it was discovered that the fence was scalable.   Commissioner Clark was interested in determining who was responsible for the error.  Earley explained the process for reviewing and matching specifications.  Engineer Eero Hedefine claimed responsibility for the designated specifications.  There was some discussion on the responsibility of the cost to fix the error.  Commissioner Clark said he thought the only solution was to remove the 5/8 and replace with 3/8.  Alternatives to address the issue were discussed.  Earley referenced the installation of spreading bars and recommended designing a smaller section of that to determine if the fence could be climbed with them.  Options will be looked into further- installing spreading bars or removing what was installed and replacing it with appropriate materials.  Earley was directed to get pricing on the two options and bring it back to the commission as soon as possible.

Adjustments to / approval of agenda:

MOTION: Add executive session under MRSA Title 1§405 6(E) to 8(e) to discuss a matter from our attorney (Clark/Brown 3-0, motion passed)

Public Comment: none

Commission Business:

Sheriff:

Discussion on temporarily exceeding maximum on benefit time- Sheriff Kane said his department was having difficulty filling shifts because of short staffing. Employees are not able to use vacation time, and in several cases are meeting the maximum vacation time allowed by contract.

MOTION: Sheriff’s patrol employees be paid each week for all vacation benefit time exceeding the maximum accrual up to and until December 31, 2018, all in an agreement letter with the teamsters union (Clark/Brown 3-0, motion passed)

Budget Workshop:

MOTION: that the commissioners revise and vote on their budget for department 10 (Blasi/motion failed for lack of second

Commissioner Brown said he would like to hear what the sheriff’s proposal was, and when the budget went to the BAC it would be the commissioners’ budget.  Commissioner Clark said in his mind there was one budget with comments from the department head, and he wanted to hear the sheriff’s proposal. 

Sheriff (10)

Sheriff Kane said the only addition in revenues is line 200 School Resource Officer at $160,000. 

Commissioner Blasi made the following statement: “with the series of letters and verbal statements we have received and that I have heard from people in diverse positions and occupations, including the Ellsworth Police Chief’s front page interview, the overwhelming majority opposed to the idea of county government placing an armed law enforcement officer in some schools.  Former prosecutor Gail Marshall’s letter highlights several questions that I have not heard answered. I am voting against the revenues and expenses for the school resource officer position, or positions.”  Sheriff Kane questioned how many letters were received.  Commissioner Brown said he was willing to listen to the budget first and to move the budget process ahead, the sheriff should present the entire budget to the commission, and the commissioners will look it over to see what changes they wanted to make.  Sheriff Kane said that Gail Marshall is in full support of a school resource officer and that she was the one who helped write the MOU that is currently in place in Mount Desert Island.  Sheriff Kane said she was originally opposed to it, and she worked to craft the MOU with guidance from the ACLU to put that together and she was in full support of it, and referenced a meeting they both attended.  Commissioner Clark would like to see an agenda item on whether or not the commission would approve a SRO.  The expenditure changes related to the SRO are in line 01-130.   There was some discussion on overtime increases. Commissioner Clark wanted to flatline OT at $67,500; Commissioners Blasi and Brown were not ready at this point.  Line 10-012 Public Safety was increased to $10,500.  Commissioner Clark wanted to see a breakdown of the $58,000 in line 20-100 Computer.  There was some discussion on adding money for a future copier purchase.  Chief Deputy Kane referenced that the equipment reserve account has been building for other projects.    Commissioner Clark wanted to see a decrease in the 70-300 Vehicles account.  Chief Deputy Kane said this figure is in line with the SRO decision.

Town Contracts (12)

Commissioner Brown questioned whether the stipend for Swan’s Island was in revenues; Sheriff Kane indicated that it is.  Revenues and expenditures are balanced. 

Civil Process (13)

Sheriff Kane said this was relatively consistent with the 5-year average.  He said his attempts to see an increase to fees were unsuccessful.

Drug Task Force (46)

There was some discussion on where revenues from forfeitures go, and using that to increase line 900 reserve transfers.  Commissioner Brown referenced the overtime line.  Chief Deputy Kane said this was reimbursed 100%, and this is shown in the revenue side.  Commissioner Clark said he was opposed to taking all of the cost of the K9 from this department.  Commissioner Brown questioned why the state doesn’t pay the $10,000 for K9 overtime. 

Approval of minutes:

MOTION: Approve the minutes of the August 31, 2018 Commissioners’ Special Meeting (Clark/Blasi 3-0, motion passed)

District Attorney:

Review of the State Risk Management Policy- DA Foster said based on his review of the documents he believes the county is responsible for paying the $1,000 deductible.  Commissioner Clark said statute says that the county should pay reasonable expenses, and he thought the county should pay this and it should come out of the DA budget.  Commissioner Blasi referenced that the advice from our risk pool representative was not to pay the deductible. 

MOTION: authorize to pay the invoice of $1,000 deductible bill in this matter (Blasi/Clark 1-2 Brown and Blasi opposed, motion fails

Commissioner Brown said any deductible should have been settled as part of the claim; DA Foster agreed with him.

Treasurer:

Review of the RFP for Auditing Services-

Commissioner Brown expressed frustration that we still do not have a completed audit; it is a useful tool in crafting the budget for the coming year.  CA Adkins said that he has spent a considerable amount of extra time, and was frustrated with the auditor’s lack of timeliness and difficulty with working through the constant requests.  Commissioner Clark questioned the time requirements in the contract / RFP; he wanted to articulate under the contract what violations have occurred, although the general consensus is dissatisfaction.

MOTION: To hear an item from Jail Administrator Richardson that just developed (Blasi/Clark 3-0, motion passed)

Jail:

Jail Administrator Richardson informed the commission that he had a request for a leave of absence without pay from a corrections officer.  There was some discussion about holding the discussion in executive session; it was held in open session.

MOTION: to grant the Jail Administrator’s request for Heather Sullivan, who requested a leave of absence without pay in accordance with article 29 of the union contract (Brown/ Blasi 2-1, Clark opposed)

The employee is under obligation to remain in contact with her supervisor regarding progress.  In accordance with union contract, the leave of absence was granted without pay or benefits.

RCC:

RCC Director Conary said at this point his intention was to fund both positions through the QA position; this should carry both through the end of the year.

MOTION: Request approval to hire Brandon Eugley of Hancock as full time RCC dispatcher at pay grade/step 9A $15.98 per hour, effective September 22, 2018 (Brown/Clark 3-0, motion passed)

MOTION: Request approval to hire Madysen Robichaud of Orland as full time RCC Dispatcher at pay grade/step 9A $15.98 per hour, effective September 22, 2018 (Brown/Clark 3-0, motion passed)

County Administrator:

Reserve Fund Addendum- the commissioners signed the document, which was approved on August 7.

Discussion: donation of sick time- the commission agreed the union should be consulted regarding this, and if there was no issue language addressing this should be included in the personnel policy.  The commission will revisit the issue at the next meeting. 

Commissioners:

Spirit of America- the commission scheduled to recognize award recipients in November.

Review of September 12 meeting with EMDC –

Commissioner Blasi reported that during the meeting it was agreed that a letter with a self addressed stamped card will be sent to all property owners in Fletcher’s Landing, referencing that the advisors will meet and take property owner feedback into consideration. The letter would invite discussion regarding residential, commercial, or agricultural development. It was also suggested that the commissioners could hold a public hearing.  A draft letter will be discussed at the October 2 meeting.  One of the concepts discussed was a storage facility.  If commercial development was declined, we could look into a loan program, interest could be revenue for the county. 

Jail Bond Expense Deferred-

The county no longer has the $300,000 bond obligation for the jail after this year.  There was some discussion on whether this would remain in the 2019 budget.  Commissioner Brown referenced the extensive work needed at the jail facility, and perhaps funds should be set aside for that. The commissioners agreed that line 30-150 TAN Interest should be in Treasurer (05) and Dept. 16 should be dissolved.

Budget Workshop, continuation of previous workshop sessions-

There was some discussion on determining the COLA for 2019, and when health insurance figures would be ready. 

Donations (17)

Commissioner Blasi said he would like to approve some funds for the Reparations Board.  He suggested offering physical space in the courthouse for them to operate, but the commission agreed there was no space available at this time.  There was some discussion on the applications submitted.  The commission discussed flatlining dept. 17 budget at the 2018 level; various strategies were discussed.  After discussion the commission agreed to add $6,000 in funding for the Reparations Board, and fund the following: EMDC $9,245; Special Children’s Friends $4,000; UMaine Extension $70,000; Soil/Water Conservation $14,000; Next Step $8,930; HCPC $14,000; HC Volunteer Firefighters Assoc. $42,900.  This matched the dept. 17 budget for 2018, $169,075.

MOTION: to enter executive session under MRSA Title 1§405 6(E) to 8(e) to review advice from our attorney (Brown/Clark 3-0, motion passed)

MOTION: to adjourn (Blasi/Clark 3-0, motion passed)

Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi 11:30 a.m. on Wednesday, September 12, 2018 in the commissioners’ meeting room in the county courthouse.

The following were present:

Commissioner Blasi

Commissioner Clark

County Administrator Adkins

UT Supervisor Billings

EMDC representative Josh McIntire

It was agreed that a letter with a self addressed stamped card will be sent to all property owners in Fletcher’s Landing, referencing that the advisors will meet and take property owner feedback into consideration. The letter would invite discussion regarding residential, commercial, or agricultural development. It was also suggested that the commissioners could hold a public hearing.  A draft letter will be discussed at the October 2 meeting.  One of the concepts discussed was an experimental electricity storage facility. The possibility of a loan program was discussed, with interest as revenue for the county.

Respectfully submitted,

Antonio Blasi, Chairman

 

COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, September 4, 2018 in the conference room of the county courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Bid opening- siding building materials for Airport Terminal Building: Two bids were submitted for this project; the results are as follows:

Viking Lumber, Hancock base bid- $3,596.23

Hammond Lumber Base bid- $3,558.00

MOTION: accept bid from Hammond Lumber for $3,558.00 (Clark/Brown 3-0, motion passed)

Bid opening- Access Control System: One bid was submitted for this project; the results are as follows:

Cincinnati time of Maine- prox card system $14,137.68

Commissioner Brown questioned why we are taking on this project if the state is not paying for any of it.  Maintenance Director Walls said this would enhance our own security and fewer keys would be issued.  Commissioner Brown expressed concern that this will make it more difficult for the public and our own personnel to pass in and out of this building; for that reason he is opposed to doing this.   Commissioner Clark said he agreed somewhat with Commissioner Brown but his hesitancy was with the court monitoring system and he wanted to know more about that.  He suggested putting this off until the next meeting and Director Walls should come back with the best argument for accepting this.  He would like to understand better how the court component interacts with our own personnel.  Commissioner Brown said he hasn’t accepted the argument that the cards will make the courthouse more secure than the keys we have currently.  Commissioner Clark expressed concern about who was controlling access to the building.

MOTION: consider this at our next meeting, at which time Facilities Director Walls will come back with a full presentation on why we should accept this (Clark/Brown 2-1, Blasi opposed)

Commissioner Blasi said he was in favor of access and screening.

Adjustments to / approval of agenda:

MOTION: Move item 12 a and b before item 11 (Clark/Brown 3-0, motion passed)

MOTION: move probate to right after approval of the minutes before Airport (Clark/Brown 3-0, motion passed)

Public Comment: none

Approval of minutes:

MOTION: to approve the minutes of the August 7, 2018 Commissioners’ Regular Meeting (Brown/Blasi 3-0, motion passed)

MOTION: to approve the minutes of the August 21, 2018 Commissioners’ Special Meeting (Blasi/Clark 3-0, motion passed)

Airport:

Airport Manager Madeira gave his monthly report.  The DOT conducted the traffic study but Manager Madeira has not seen a report yet.  The project to replace lighting is set to begin on September 10.  The Airport Advisory Committee met and reviewed projects in Airport Master Plan; 4 projects were identified as those to make requests to the FAA for supplemental funding.  Manager Madeira said he will submit requests for all of them, but he is not optimistic all will be chosen.  Madeira reported that on August 22 TSA established another option for screening employees, making it unnecessary to enter into the MOU with Bangor Airport. 

MOTION: approval for the airport manager to go out to bid for a new ¾ ton pickup with V-plow and utility body to replace 2011 Chevy Silverado 2500HD with plow (Clark/Blasi 3-0, motion passed)

Commissioner Clark expressed concern about allowing this when the vehicle currently owned has only 57,000 miles.  Commissioner Brown said he would recommend something that was heavy duty in the vehicle front, especially with a v-plow.  He said he did not have a problem with this.  Manager Madeira said the airport vehicles are always going to be low miles, due to the nature of their use.

Probate:

Register Coughlin reported that she asked Treasurer Eldridge to move $4,944.72 from the Probate Equipment account, but to leave $1,500.00 in the Probate Copier account, to purchase a copier.    Commissioner Brown asked Register Coughlin why she did not take the copier purchase out of account G1-3014-40.  

MOTION: Move $4,944.72 from G1-3014-40 to G1-3014-42 (Clark/ Blasi 2-1, Brown opposed)

Jail:

MOTION: approval to promote part time corrections officer Kaeley Spinney to temporary full time effective September 8, 2018 at the pay rate of $14.00 per hour with accrual of sick time and holiday comp benefit only (Brown/Clark 3-0, motion passed)

MOTION: approval to hire Ashley Rickel of Franklin as part time corrections officer effective September 8, 2018, on call as needed at $14.00 per hour with no benefits and not to exceed 29 hours per week (Brown/Blasi 2-0-1 Clark abstains)

Commissioner Clark said he abstained because this applicant is a close relative.

Sheriff:

MOTION: approve the resignation of full time patrol deputy Michael Southard, effective September 8, 2018 (Brown/Blasi 3-0, motion passed)

MOTION: approve the resignation of full time patrol deputy Shane Campbell, effective October 5, 2018 (Brown/Blasi 2-0-1 Clark abstains)

Commissioner Clark said he abstained because the employee is a close relative.

RCC:

RCC Director Robert Conary gave his monthly report.  He submitted a rough draft of costs for adding one station and necessary equipment.  A basic workstation comparable to what we have now is $13,000-$15,000.  Director Conary said we need to upgrade the radio console operating system, as the current system is not compatible with new equipment.  

MOTION: Recognize Brown’s Communications as sole source for the $12,000 upgrade to RCC radio system (Clark/Blasi 3-0, motion passed)

We have a maintenance contract with Brown’s Communications for the system.

MOTION: RCC Director be authorized to have Brown’s Communications complete upgrade to radio system for $12,309 (Clark/Brown 3-0, motion passed)

Director Conary explained the issue with the lack of ambulance services in Hancock County. An EMS meeting was held to facilitate talks for a potential mutual aid agreement. Director Conary reported that the towns of Bar Harbor and Mount Desert inquired about allowed use of Hancock County’s EMS frequency as an emergency backup for fire and EMS paging; an MOU may follow. 

UT:

Review of snow plow bids: Two bids were submitted; the results are as follows:

Michael Barry of Barry’s Trucking- Route #179 (Ellsworth city line to Waltham town line) $17,960 (or $17,950- it was impossible to determine the written figure)

RF Jordan - Route #179 (Ellsworth city line to Waltham town line) $38,200 ($19,100 per year)

No bids were submitted for Route 193. The commissioners authorized Supervisor Billings to contact the contractor who has held the Route 193 contract for the last 12 years to determine if he is willing to continue to perform the work for the same price as last year. 

MOTION: Contract with Barry’s Trucking for snow removal for route 179 in the amount of $17,950 per year, a two year contract (Clark/Brown 3-0, motion passed)

Unorganized Territory Supervisor Millard Billings gave his monthly report.

County ambulance closure- Billings has contacted Capital Ambulance; they have agreed to cover this.  The northern part of Hancock County has not had an agreement with an ambulance service, other than LifeFlight. 

There was some discussion of the process with LongRoad to negotiate a community benefit agreement.  The transmission lines are coming into township 16, but the turbines are not in Hancock County.  Supervisor Billings will draft a letter requesting Hancock County consideration for a community benefit agreement with Weaver Wind.  The letter will also state that Hancock County would like to be named on the application. 

MOTION: authorize UT Director to consult with the prior contractor to determine if he is willing to negotiate a contract for snow removal at last year’s price (Clark/ Blasi 2-0-1 Brown abstains)

Commissioner Brown said this was already approved and did not require a motion.

Supervisor Billings presented the July 1, 2019- June 30, 2020 budget to the commission.  Commissioner Brown asked why there was no COLA for the UT supervisor’s wage; he thought the position was entitled to the COLA. The COLA would have no effect on the budget as presented.  Commissioner Blasi asked if the GIS could be included in the UT budget.  Some of it is funded through TIF and some through community benefits.  Anything that was not UT portion was paid for through CB funds. Supervisor Billings said he would add the UT portion into UT budget, rather than use TIF funds.

Break 10:21 a.m. - 10:31 a.m.

District Attorney:

MOTION: Accept the resignation of administrative assistant Terry Campbell, effective October 5, 2018 (Brown/Blasi 2-0-1, Clark abstains, motion passed)

Commissioner Clark said he abstained because the employee is a close relative.

DA Foster expressed concern about staffing in his office, and suggested hiring a temp. Commissioner Clark said he would like to discuss the rate at which the administrative assistant is compensated; he indicated that the grade should decrease.  DA Foster said an extreme amount of technical information is required for this position, and it would be difficult to fill this position at the current pay rate.  Commissioner Brown said he understood Commissioner Clark’s concern, but this is a highly responsible position.  DA Foster cautioned that reducing the pay rate would significantly reduce the applicant pool.  Commissioner Brown suggested asking DA Foster to come back to the next meeting because this issue was not on the agenda.

Budget workshop:  DA Foster said the availability of VWA funds may be in jeopardy.  Several new requirements have been established that will be difficult to comply with. Other counties have taken on this cost as part of the county budget.  Discussion on the budget continued; DA Foster will return to a future meeting for continued discussion.

DA Foster said the county received a bill from State Risk Pool- a deductible for legal services for a lawsuit involving a former assistant district attorney and asked if the commission would authorize payment.  Commissioner Brown asked why risk pool did not pay this; he did not think we should pay it.  Commissioner Clark said we bought a policy from risk management for liability insurance and we are required to pay a deductible.  Commissioner Blasi thought we should send it back, as other counties have.  Commissioner Brown wanted to have input from MCCA’s risk pool. 

Treasurer:

MOTION:  to approve the August GF, Airport, and Jail Payroll Warrants #18-30, #18-31, #18-32, #18-33, and #18-34 in the aggregate amount of $421,724.80 (Brown/Clark 3-0, motion passed)

MOTION:  to approve the August GF, Airport, and Jail Expense Warrants #18-58, #18-59, #18-60, #18-61, #18-62, #18-63, and #18-64 in the aggregate amount of  $631,598.44 (Brown/Clark 3-0, motion passed)

MOTION:  to approve the August UT Payroll Warrants #19-4, #19-5, #19-6, #19-7, and #19-8 in the aggregate amount of $1,190.83 (Brown/Clark 3-0, motion passed)

MOTION: to approve the August UT Expense Warrants #19-3, and #19-4 in the aggregate of $1,567.20 (Brown/Clark 3-0, motion passed)

MOTION: to approve 2018 August expenditures in the Health Insurance account of $170,779.08 (Brown/Blasi 3-0, motion passed)

Treasurer Eldridge reported we’ve collected nearly 32% of municipal taxes at this point.

We are now prepared to pay the UT back; total amount due $500,554.79, with interest due through September 5. 

MOTION: Pay off loan to UT in the amount of $500,554.79 (Clark/Brown 3-0, motion passed)

Treasurer Eldridge reported that the office has worked very hard to pull items together, and according to the timeline, we should have received the audit by May 30.  The auditor continues to ask for documents to be sent.  Commissioner Blasi said it is difficult to engage a new auditor, and perhaps the next audit would be easier.  CA Adkins expressed frustration with the lack of timeliness and customer service with the current auditor.  Commissioner Brown expressed dissatisfaction with all the difficulties and suggested we put this out to bid next year.    

Maintenance:

Facilities Director Dennis Walls gave his monthly report.

MOTION: approve the hire of Devon Zerrien of Franklin as part time janitor at $12.50 per hour with no benefits, effective September 8, 2018, not to exceed 29 hours a week (Brown/Blasi 3-0, motion passed)

Length of service record for Assistant Facilities Director David Linnell- Director Walls explained that when Linnell was promoted to his current position in 2012, his length of service was not recognized in his step. Commissioner Clark suggested that if an adjustment to his pay occurred, it would be with his anniversary date of November 10.  CA Adkins and Deputy CA Knowlton will research the circumstances and the issue will be revisited at a future meeting.

Break 12:37 pm-12:44 pm

RCC Budget workshop:

Budget- Director Conary presented his initial budget to the commission.  Commissioner Clark expressed that any contract rate increases should come from the recommendation of the department head with counsel from the advisory committee. He said it seemed that the amount of work the dispatchers are now doing has increased significantly, and this has not been reflected in the cost of the contracts.  There was some discussion on an equitable way to calculate an increase to contracts.  Director Conary said the call volume is so high right now that it justifies another position.  Commissioner Blasi was in favor of adding a dispatcher.  Commissioner Brown said he was in favor of adding a dispatcher if it cut down on overtime.  There was some discussion on reserve accounts and equipment / computer purchases.

The commissioners indicated that with the requested revisions, they had no issue with the new CGI videos.

Agenda items that were not addressed will be moved to a future meeting.

Motion: to adjourn 1:34 p.m.  (Blasi/Clark 3-0 motion passed)

 Respectfully submitted,

 Rebekah Knowlton

Deputy County Administrator

COMMISSIONERS SPECIAL MEETING

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Chair Blasi at 8:30 am on Friday, August 31st, 2018 in the office of Millard Billings, UT Supervisor, located in Ellsworth, ME.  In addition to Commissioner Blasi & Millard Billings, Commissioner Clark; Scott Adkins, County Admin.; Matt Kearns, Chief Development Officer / Longroad Energy; Duane Jordan, Property Owner involved in the Wind Project were in attendance.  Later, around 9:10, Jennifer Osborn, Ellsworth American reporter, arrived to the meeting.

Weaver Wind / Longroad Energy

The Windfarm project is currently a 22 turbine wind farm located in the towns of Eastbrook & Osborn.  At the request of Longroad’s representative, Matt Kearns, a meeting was scheduled during the timeframe of visiting each of the above Selectboards for project updates.  This project was originally planned as 25 turbines, but reduced to 22 in the latest permit application. 

After introductions, Mr. Kearns gave a brief summary of how the Weaver Wind Project became revitalized; especially, under the Longroad Energy umbrella.  Why was the project put on hold?  Matt explained that the moratorium on wind farms by Governor LePage was a major factor.  Also, Dept. Inland Fisheries & Wildlife came out with updated guidelines in regards to migratory bird species.  These issues, along with turmoil at Sun Edison, original project owner, brought about fears of the permit being denied.  Longroad Energy decided to purchase Weaver Wind as Sun Edison was going through bankruptcy.  A clearer view from the State of Maine / Governor’s Office was obtained and the project had new life. 

Mr. Kearns handed out an overview pamphlet on Longroad Energy.  He quickly reviewed the creation of Longroad Energy and its key individuals running the company.  In the document, a map of the key projects that Longroad has been involved in and the companies who are helping to run operationally & financially.

Commissioners Blasi & Clark inquired as to how the County fits into this project.  The towers are being placed in Eastbrook & Osborn and not in the UT.  However, as Millard pointed out, the line to connect the tower project to the substation would have to run through the UT.  As a result of this, there is an opportunity for the Commissioners to discuss a possible Community Benefit agreement with Longroad. 

Mr. Kearns emphasized that it is Longroad Energy’s wish to make this as harmonious a project as possible which means communicating with all parties involved no matter how big or small the part in the project. 

Mr. Jordan made a point to state that Hancock County should be proud of the opportunities being created for green energy.  This project, in conjunction with current wind towers and future solar array, could provide a chance for Hancock County to possibly do something on a commercial or residential scale. 

COMMISSIONERS SPECIAL MEETING – Page 2

Weaver Wind / Longroad Energy

The one concern, developed during conversation, is the capacity of the substation, should this project and the solar array both take place.  However, Mr. Jordan addressed it by stating that he knew both projects in total might create the issue and a solution is being looked at as things develop.

Commissioner Blasi inquired as to how we proceed from here and with attention placed on future Community Benefit talks with the Commissioners.  Millard Billings, UT Supervisor, provided a copy of the Community Benefit receivers based on the old permit application.  He also inquired about the red blinking lights at the top of each wind tower and wanted to know if radar activated lights would be used in replacement.  Mr. Kearns responded that this was already a known concern and the “radar activated” version would be used per the permit parameters.

On that listing was the Lower Lead Mountain Pond Dam and a short conversation regarding this item developed.  Mr. Jordan pointed out that this project was in the UT.  From the original permit, it appears that the Ponds’ association was looking for funds to match grant monies available from the State of Maine that would help them to fix the dam effectively. 

Matt Kearns stated that today is just the opening up of talks.  As they finalize the details on the permit application, they would certainly like to have additional conversations with the County Commissioners about projects and / or Community Benefit funds.

Meeting adjourned around 10:15.

 Respectfully submitted,

 Scott A. Adkins, County Administrator

Hancock County Commissioners

COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, August 21, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda:

MOTION: add after probate request to advertise for a patrolman for an anticipated opening in the sheriff’s department (Clark/Blasi 3-0, motion passed)

Public Comment: none

Airport:

Commissioner Clark said he thought this type of document should be resolved between Bangor airport and Bar Harbor airport, and that the manager should be given the flexibility to amend or terminate the document when appropriate.  He suggested allowing Airport Manager Madeira to sign it and manage it himself.  Manager Madeira explained there is a new TSA requirement that calls for additional vetting of airport employees, and there is a necessity to have a formal agreement, and he could take care of it.  Manager Madeira explained how the process works.  It is a one time cost per employee; this is an ongoing check every 24 hours.  The commission agreed Manager Madeira has the ability to modify as he deems necessary. 

MOTION: authorize manager to enter into agreement with Bangor Airport for complying with TSA background requirements (Clark/Blasi 3-0, motion passed)

Probate:

MOTION: Accept resignation of part time Probate clerk Joan Higgins, effective August 30, 2018 (Clark/Blasi 3-0, motion passed)

MOTION: Approve request to pay part time Probate clerk Elizabeth Linnell from account

E 08-01-300 Personnel/Part time (Clark/Brown 3-0, motion passed)

Sheriff:

MOTION: approval to advertise for an anticipated patrolman vacancy (Clark/Brown 3-0, motion passed)

The opening is anticipated in September. 

Budget Workshop:

EMA (02)

EMA Director Sankey presented his initial budget.  He explained two minor changes.

There was some discussion regarding an increase to the 01-100 Personnel Services/Director line. 

MOTION: add department head salary discussion (Blasi, motion fails for lack of 2nd)

Maintenance (06)

Facilities Director Dennis Walls presented his initial department budget.  There was a small increase in line 100 Court Lease.  There was some discussion on line 200 Jail/Maintenance.  Director Walls referenced changes to lines 01-100 personnel services / manager and line 01-110 personnel services deputy manager.  CA Adkins suggested outsourcing handyman services rather than adding to the part time line.  Director Walls suggested $17,000 in Reserve account 70-300 equipment in anticipation of a tractor purchase. 

Break 10:08 a.m.-10:18 a.m.

Probate (08)

Register Coughlin said she increased filing fees, publications, mailing fees, copies, and forms.  She also added the revenue line “Visitor Fees”.  There was some discussion on the surcharge account and what it is used for.

The commission agreed to reduce line 08-35-200 Equipment Purchases/Computer to $0, because money is available in G accounts.  Register Coughlin indicated that she would have a capital improvement plan for the next workshop.

Deeds (09)

Register Curtis anticipated an initial increase to revenues of 3.63%.  Reserve accounts 70-100 Equipment and 70-200 Technology will be combined to coincide with G-1-3012-10 Deeds Equipment. 

Commissioners (04)

CA Adkins said nearly everything was flat-lined.  There was discussion about keeping Sierra Communications as a service.

Jail CAP (11)

There was discussion about the jail CAP of $1,890,009

Communications (14)

There was discussion about account 14-15-115 Cell Phones.  The commission agreed to $26,000. 

Reserves (30)

There was discussion about increasing account 20-300 Building /Maintenance & Repairs. 

Treasurer (05)

Revenues remain the same.  There was some discussion on line 01-115 Personnel Services/Treasurer.  Account 30-300 Contractual services/audit may need to be increased.

Treasurer:

Transfer from Unorganized Territories Department- Treasurer Eldridge submitted documents regarding the $500,000 loan to the county from the UT.  The loan will be paid back at a rate of 1.5%; this matches the interest that would have accrued had the money remained in UT bank accounts.

Maintenance:

Access Control System- this project has been put out to bid.  Commissioner Brown expressed concern about employees’ access; discussion on the issue followed.

Assistant Director position discussion- Facilities Director Walls reviewed the job description, and recommended that Asst. Facilities Director Dave Linnell be advanced to pay grade 11.  Discussion will continue at a future meeting.

County Administrator:

Ellsworth American- Thank a Police Officer Day- the commission agreed to add a sentiment to the “Thank a Police Officer” special section of the Ellsworth American.

Commissioners:

RCC Expansion- ballpark pricing from Randy Sinclair for expanding the RCC was discussed.  There was some discussion about extending the current RCC space into the foyer.  Commissioner Brown questioned ADA accessibility.  There was some discussion on the number of stations required for adding more towns to dispatch for, and if the expanded space would accommodate that.  Commissioner Blasi suggested progressing in stages, with stage A being an expansion large enough to bring in two towns.  Commissioner Brown suggested bringing in Bob Gaspar to assess infrastructure and materials. 

Spirit of America- the commission agreed to consider holding a ceremony in October.

MOTION: to adjourn 2:05 pm (Brown/Clark 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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