COMMISSIONERS SPECIAL MEETING
The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, July 17, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Adjustments to / approval of agenda:
MOTION: add UT after public comment to include an executive session under MRSA Title 1§405 6(E) to discuss the advice of our attorney (Clark/Brown 3-0, motion passed)
MOTION: move 6B- executive session under MRSA Title 1§405 6(A) for exempt employee annual evaluation to just before Airport (Clark/Brown 3-0, motion passed)
Public Comment: none
MOTION: enter executive session under MRSA Title 1§405 6(E) to discuss the advice of our attorney (Blasi/Clark 3-0, motion passed)
MOTION: enter executive session under MRSA Title 1§405 6(A) for exempt employee annual evaluation (Blasi/Clark 3-0, motion passed)
MOTION: Request approval to spend up to $7,000.00 from account G2-3010-52 to purchase materials for the following terminal building updates: Replace old siding (shingles) with new clapboard; Replace faucets in 1975 section bathrooms (Brown/Clark 3-0, motion passed)
MOTION: to approve the June GF, Airport, and Jail Payroll Warrants #18-22, #18-23, #18-24, and #18-25 in the aggregate amount of $344,953.17 (Brown/Clark 3-0, motion passed)
MOTION: to approve the June GF, Airport, and Jail Expense Warrants #18-43, #18-44, #18-45, #18-46, #18-47, #18-48, #18-49, #18-50 and #18-51 in the aggregate amount of $976,355.06 (Brown/Clark 3-0, motion passed)
MOTION: to approve the June UT Payroll Warrants #18-48, #18-49, #18-50, and #18-51 in the aggregate amount of $1,002.50 (Brown/Clark 3-0, motion passed)
MOTION: to approve the June UT Expense Warrants #18-24 and #18-25, in the aggregate of $9,424.80 (Brown/Blasi 3-0, motion passed)
MOTION: to approve 2018 June expenditures in the Health Insurance account of $229,624.25 (Clark/Brown 3-0, motion passed)
MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 Maine Controls, EMS Upgrade 60% in the amount of $25,740.00 -to approve the request for expenditure from capital reserve account G1-3011-00 Final Installment, Replacement of small boiler in the amount of $13,000.00- to approve the request for expenditure from capital reserve account G1-3010-90 Jail Yard Job, 1st requisition in the amount of $140,688.11 and G1-3011-00 Jail yard job, Clerk fee, in the amount of $5,000 (Clark/Brown 3-0, motion passed)
MOTION: to approve expenditure from reserve account request (Blasi/motion fails for lack of 2nd
The commissioners signed the following expenditure requests: the request for expenditure from capital reserve account G1-3013-50 Drug Task Force, Purchase of Polaris side by side in the amount of $10,000.00 and G1-3014-00 Technology, Balance of purchase of Polaris side by side in the amount of $3,799.00 in the aggregate amount of $13,799.00; the request for expenditure from G2-3010-52 EBS for Building Materials for Phase 1 TB inbound baggage area in the amount of $122.84; the request for expenditure from capital reserve account G2-3010-52 ComData/Home Depot for Building Materials for Phase 1 TB inbound baggage area in the amount of $230.29.
Break 10:0 am-10:08 am
MOTION: approval to purchase software for laptop upgrades from Morrill Technology for $5,980.00 using account E-10-20-100 Computers (Brown/Blasi 3-0, motion passed)
Discussion: jail office flooring- Sheriff Kane said he wanted to make the Commission aware that the flooring in the offices in the jail needed to be replaced. He presented a quote from The Family Floor Store for $2,088.00. He said this would be an item to act on later in the year.
MOTION: approve the family floor store quote of $2,088.00, to be taken from the maintenance account 06-20-300 (Brown/Clark 3-0, motion passed)
MOTION: Accept the resignation of part time corrections officer Lucas Hanscom (Brown/Blasi 3-0, motion passed)
MOTION: Request approval of the contract for Chelsea Howard, NP to provide the medical service for Hancock County Jail for the period of one (1) year, beginning July 1, 2018 and ending June 30, 2019 (Brown/Clark 3-0, motion passed)
MOTION: Request approval to hire Kaeley Spinney of Bangor as part time corrections officer, at the rate of $14.00 per hour with no benefits, on call as needed not to exceed 29 hours per week, effective July 21, 2018 (Brown/Clark 3-0, motion passed)
MOTION: Request approval to hire Russell Wilson of Holden as part time corrections officer, at the rate of $14.00 per hour with no benefits, on call as needed not to exceed 29 hours per week, effective July 21, 2018 (Brown/Clark 3-0, motion passed)
MOTION: Request approval to hire Paul Nichols of Glenburn as part time corrections officer, at the rate of $14.00 per hour with no benefits, on call as needed not to exceed 29 hours per week, effective July 21, 2018 (Brown/Clark 3-0, motion passed)
MOTION: Request to administratively remove Karen Botta from payroll, effective July 21, 2018 (Brown/Clark 3-0, motion passed)
MOTION: Request commission to accept the resignation of Brooks Deans of Holden as full time corrections officer; he will remain as a part time corrections officer, at the rate of $14.00 per hour with no benefits, on call as needed not to exceed 29 hours per week, effective July 14, 2018 (Brown/Clark 3-0, motion passed)
MOTION: Request permission to promote Kayla Dumond to full time corrections officer, at step 9A $15.60 per hour with full benefits, effective July 21, 2018 (Blasi/Brown 3-0, motion passed)
MOTION: approve the contract with Aroostook Mental Health Services in the amount of $18,000 (Clark/Brown 3-0, motion passed)
The current contract is for $12,500. This becomes null and void upon approval of the new contract. JA Richardson said the new contract continues the crisis service and puts a professional in the jail 4 hours/week for suicide screening, mental health, drug or alcohol addictions and 3 hours/week for psychiatric care.
MOTION: Accept the resignation of dispatcher Jamie Ames, effective July 11, 2018 (Blasi/Brown 3-0, motion passed)
MOTION: approval of the transfer of full time corrections officer Christopher Brown to full time RCC Dispatcher, effective July 28, 2018; step 9-H-1 $19.65 on the RCC wage scale (Blasi/Brown 3-0, motion passed)
The commission agreed that this action is an exception for this particular situation; this is not precedent setting.
There was some discussion on advertising for another dispatcher position.
RCC Expansion- Maintenance Director Walls researched pricing regarding the various scenarios of expanding the RCC; discussion regarding the scenarios continued.
MOTION: to adjourn 11:31 a.m. (Brown/Blasi 3-0, motion passed)
Deputy County Administrator
COMMISSIONERS REGULAR MEETING
Hancock County Commissioners William Clark and Antonio Blasi met at 8:30 a.m. on July 3, 2018 at the Commissioners’ Office in the county courthouse to begin their annual review of the county roads. Unorganized
Territory Supervisor Millard Billings and County Administrator Scott Adkins were also present.
They took the following route:
The group toured Martin’s Ridge Rd up to the last residence. They continued onto the Narraguagus Rd., T10 into T16 up Sugar Hill Rd. to Bull Hill Wind Turbines #1-9. Cut across to Colson Branch Hill site of proposed Three Rivers Solar Farm in T16. Headed east across West Branch Narraguagus Rd. and continued east to Route 193. North on Route 193 to State Route 9 to Airline Lodge for rest stop. West on Route 9 to Back Rd. then to Starvation Branch Dam at Lower Lead Mt. Pond. Back to Route 9 west and then south on Spectacle Pond Rd. South across East Branch Union Rd. to Bull Hill transfer station at Turbines #10-19, which is at a juncture with Hancock Wind Turbines #1-4. Across Bull Hill to Emera Transfer Station. Across Old 16 Rd. to RCC Transfer/Communication Tower, where website Moose photo was taken. Across Little Bull Hill to Spectacle Pond. Across Stone Dam over Bogue River, which connects to the East Branch of the Union River on Stone Dam Rd. Continuing through Osborne/Eastbrook. Past Molasses Pond Beach Rd. Down Sugar Hill Rd. Turned around at Molasses Pond Beach House. On return to courthouse via state routes 200 and 179, stopped in Township 8 (Fletcher’s Landing) on west shore of Graham Lake, at site of Lynch’s store, which is now a public boat landing. The group met with Dwayne Jordan of 3 Rivers Solar Farm, prospective development partner.
The tour ended at 3:00 pm.
Hancock County Commission Chair
COMMISSIONERS REGULAR MEETING
The July 2018 regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Monday, June 25, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Airport Manager Brad Madeira was recognized by the Commissioners for 5 years of service to Hancock County.
Adjustments to / approval of agenda:
MOTION: Remove item (5) Probate from agenda (Brown/Clark 3-0, motion passed)
MOTION: Move item (6) Airport to after Sheriff, keeping in mind that the Commission agreed to hear Charles Earley upon his arrival (Clark/Brown 3-0, motion passed)
Public Comment: none
Approval of minutes:
MOTION: Approve the minutes of the June 5, 2018 Commissioners’ Regular Meeting (Brown/Clark 3-0, motion passed)
MOTION: Approve the minutes of the June 18, 2018 Public Hearing (Brown/Blasi 2-0-1 Clark abstains, motion passed)
MOTION: approval of Sheriff’s, Chief Deputy’s and Patrol Deputies’ Bonds (Brown/Clark 3-0, motion passed)
MOTION: approval of out of state travel for Chris Grindle for Spillman training (Brown/Clark 3-0, motion passed)
MOTION: approval of transfer of Forfeited Asset State of Maine vs. Torrie McIntosh-Figueroa in the amount of $3,150.00 (Brown/Blasi 3-0, motion passed)
Sheriff Kane informed the commission that Deputy Southard has satisfactorily completed his probationary status. The commission agreed that department heads could simply notify human resources of the employee’s status. Commissioner Clark suggested the Probationary section of the County’s Personnel Policies be reviewed and amended to indicate this.
MOTION: approval to allow Deputy Frost’s vacation time accrual to exceed maximum amount during the time he is attending K9 drug school (Brown/Clark 3-0, motion passed)
CA Adkins notified the commission that the latest he knew was that $15 million had been approved for jail funding, but it was still uncertain.
MOTION: approval to promote part time corrections officer Travis Young to full time status effective 6-30-2018; starting rate of pay will be 9-A $15.60 per hour with full benefits (Blasi/Brown 3-0, motion passed)
MOTION: approval to hire Michael Boucher of Sorrento as part time on call as needed corrections officer, not to exceed 29 hours per week, no benefits, at $14.00 per hour (Blasi/Clark 3-0, motion passed)
This hire is effective June 30, 2018.
MOTION: approval to hire Karen Botta of Bucksport as part time, on call as needed corrections officer, not to exceed 29 hours per week, no benefits, at $14.00 per hour (Blasi/Clark 3-0, motion passed)
This hire is effective June 30, 2018.
MOTION: approval to administratively remove Elijah Moreshed, Shawn McAlpine, William Finley, Holly Brown and Edward Davis (Brown/Clark 3-0, motion passed)
MOTION: approval of Maintenance and Support Agreement between Hancock County and Morpho Trak, LLC (Brown/Blasi 3-0, motion passed)
MOTION: approval to promote corrections officer Noah Lewey to corporal, effective June 30, 2018, grade/step 10-C $17.44 per hour (Brown/Blasi 3-0, motion passed)
MOTION: approval to promote Kayla Dumond to temporary full time effective June 30, 2018, with only sick and comp time accruals as benefits, rate of pay $14 per hour (Brown/Blasi 3-0, motion passed)
Charles Earley- Jail project update
Earley reported that during excavation work 3 conduits were damaged. The locations of these lines were not mapped on any documents available. Earley reported that the operator acted quickly and did not worsen the damage. DigSafe went from the transformer to the building and marked where the electrical power was. Earley said the placement of these conduits was illogical. The commission agreed that fiber should be installed and rerouted through the mezzanine. This will be at extra cost, but at this time that amount is unclear. The repair is either covered by RF Jordan or the allowance, but the rerouting is outside of the scope of work.
The commission agreed to pursue exploring the option of installing fiber optics through the mezzanine, and contracting thorough Electrician Ron Fortier as sole source.
MOTION: contract with Electrician Ron Fortier, separate from jail yard contract, to cost out fiber optics from the jail to the courthouse to replace the data cables in the damaged conduit (Clark/Blasi 3-0, motion passed)
Quote from Sierra Communications for imaging of Sheriff’s laptops: IT Administrator Chris Grindle reported that the operating system on the laptops used in the Sheriff’s Department needs to be updated. The quote from Sierra was $10,220.00. Commissioner Clark suggested the sheriff budget next year to upgrade them to Windows 10. There was some discussion on which account to post this expense to. Grindle will seek another quote and bring the request to a future meeting.
Monthly report: Airport Manager Madeira updated the commission on current AIP projects. Silver Airway service begins on Sunday. Portions of the airport entrance road are in need of repair. Madeira said the only way the FAA will fund airport roads is if they are exclusively for aero traffic. This creates significant hardship on the airport to have to maintain that road. Manager Madeira referenced safety issues with a left hand turn going out of the airport, especially during July and August, because of the way the lanes merge. He has asked the state to do a traffic study. Madeira will look into determining the issue with the road condition by attaining core samples through a micro contract with Jacobs Engineering.
MOTION: accept resignation from Carol Whidden, Administrative Assistant (Brown/Blasi 3-0, motion passed)
MOTION: approval of Airport Administrative Assistant Job Description (Blasi/Brown 3-0, motion passed)
MOTION: accept resignation from Jeremy LeClair, Part-Time Lead ARFF, effective immediately (Brown/Clark 3-0, motion passed)
Break 10:04 am-10:13 am
Facilities Director Dennis Walls updated the commission on ongoing projects. He said the jail yard job is going well. EMS job is about half switched over. The tank crossover went smoothly. There was some discussion on the well cover near the Annex; the commission agreed that Director Walls should find out what would be involved in its removal, to get more information on the well itself, and to pursue an appropriate permit. The commission discussed ways to protect exposed pipes near the jail; Commissioner Clark suggested a concrete jersey barrier between the chiller and the building, and another to protect the pipes that are coming up through. Director Walls said the heat pump completion is wrapping up this week.
MOTION: Request to administratively remove PT on call as needed dispatchers Emily Finson, Jessica Silverstrone, Katie Dakin, and April Canavan (Clark/Blasi 3-0, motion passed)
RCC expansion- Facilities Director Walls said the least expensive approach is to reconfigure the entrance and allow RCC to occupy the foyer and build an entrance to the Sheriff’s Dept. on the far end. This would double the work space for dispatchers. Commissioner Clark said this would not be an inexpensive fix, and he thought renovations should go back instead of forward. There was some discussion of a fix that would include reconfiguring the bathrooms and exercise room in the Sheriff’s Dept. Commissioner Brown said he would look for purchasing property to contain the RCC. Maintenance Director Walls will bring some sketches reflecting the ideas discussed back for discussion at a future meeting.
The next commissioners’ meeting was scheduled for July 17, 2018.
Discussion: Dept. 17 budget amounts / transferring CB to revenue- Commissioner Blasi wanted to know if we would pursue setting up a separate account, as was suggested by Commissioner Clark at a previous meeting. Commissioner Brown did not want to transfer any community benefit money, but wanted to stay within taxation for Dept 17. Commissioner Blasi wanted to transfer community benefit money for Dept 17; not to use taxation, just community benefits. Commissioner Clark said he would like to see us reduce the amount of last year’s donation money by 25%, use that specific amount and set up a grant account with community benefit funds and put it out as a separate grant program; he did not favor using community benefit funds to fund Dept 17. There was some discussion about the uncertainty of jail funding, and the potential necessity of using community benefit funds to fund the jail.
MOTION: approve the Probationary Employee Termination Process policy as presented in draft 2 (Brown/Clark 3-0, motion passed)
This policy will be part of the Managerial and Procedural Policies book.
Commissioners’ meeting room chairs- the commissioners reviewed several options for replacing their chairs. After review, they decided that one chair will be ordered for the commissioners to try. The sale of the current meeting room chairs will be discussed at the next meeting.
MOTION: approval to transfer $10,000.00 from account E 60-70-70-0100- Road Reserve to account G05-3200-00- Road Reserve; to transfer $500.00 from account E60-70-70-0200 Env Clean Up to account G05-3405-00 Env Clean up; and to transfer $2,500.00 from account E60-70-70-0300 E9-1-1 to account G05-3400-00 E9-1-1, all UT FY 2017-2018, effective June 30, 2018 (Clark/Brown 3-0, motion passed)
MOTION: approval to transfer funds from UT undesignated fund balance (G05-4020-00) in the amount of $180,000.00 into Roads Reserve account G05-3200-00 effective June 30, 2018 Clark/Brown 3-0, motion passed)
MOTION: approval of transfer of UT FY 2017-2018 unexpended amounts from 5 expense accounts, to be transferred to corresponding reserve accounts: $6,000.00 from
E60-60-60-0200 Roads to G05-3200-00 Roads Reserve; $20,000.00 from E60-60-60-0250 Roads & Bridges to G05-3200-00 Roads Reserve; $2,298.50 from E60-30-30-0500 Fire Suppression to G05-3403-00 Fire Suppression Reserve; $16,279.57 from E-60-30-30-0400 Snow Removal to G05-3200-00 Road Reserve; $1,000.00 from E-60-35-35-0400 Equipment to G05-3500-00 Equipment/Software (Brown/Clark 3-0, motion passed)
Review of Zoning Petition ZP 772, Next Phase Energy Services LLC., solar energy generation facility, T16- this is a request to the LUPC for a re-zoning for the project; the commission was invited by the LUPC to comment on the application.
MOTION: request that the LUPC to hold a public hearing on this application (Blasi/motion failed for lack of 2nd
Commissioner Brown said he did not yet have enough information at this point.
MOTION: to adjourn 12:41 pm (Brown/Clark 3-0, motion passed)
Deputy County Administrator
COMMISSIONERS REGULAR MEETING
COMMISSIONERS PUBLIC HEARING
Audio recordings of the meeting are available upon request
The Hancock County Commissioners’ public hearing on LUPC 1-mile adjacency principle petition adoption was brought to order by Commissioner Blasi at 6:00 pm on Monday, June 18, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioner Brown in attendance.
Commissioner Blasi read the following statement:
“In mid April, petitions containing 47 signatures* were received requesting the Hancock County Commissioners to resolve to the Land Use Planning Commission to retain the current 1-mile Adjacency Principle. Today’s public hearing is an opportunity for you to speak on whether or not we should adopt that Petition today, and issue one of the two following Resolutions in time for the LUPC Public Hearing on Revisions to the existing Adjacency Principle on June 20th”
He read two draft resolutions, one resolving to the LUPC to retain the 1 mile adjacency principle, and the other resolving to the LUPC to retain the 1 mile adjacency principle and for the LUPC to hold an additional public hearing on the proposed rule changes, due to the fact that revised adjacency rules had been published in May, which was after the original LUPC public hearing held in April.
Commissioner Blasi read a letter submitted by Representative Ralph Chapman. CA Adkins read a letter of public comment submitted by John Greenman of Orland. The following members of the public addressed the commission regarding their concerns about proposed changes to the current rules of the LUPC One-Mile Adjacency Principle: Jane Crosen Washburn of Penobscot, she also read a letter from Ben Emory of Salisbury Cove; Karen Cote of Orland, she also read a letter from Jennifer Riefler of Verona Island; Jody Spear of Harborside; Patsy Shankle of Surry; Melanie Zader of Surry; David Weeda of Bucksport; Richard Washburn of Penobscot; Bonnie Preston of Blue Hill; Denise Barbieri of Ellsworth.
Commissioner Brown said he was glad everyone came to express concerns. He said it would be important for this group to go to the rule making process, and their voices would have more impact in that forum. Commissioner Blasi said during the LUPC staff presentation to the commission on June 5, they said comments from any board of commissioners would be received with weight.
MOTION: adopt the petition presented to the commission in April (Blasi/Brown 2-0, motion passed)
Commissioner Brown said all three commissioners aren’t here, and it was not on the agenda to adopt the resolution. He said if there was a dissenting party among the commission, they should have the opportunity to comment on the draft resolutions.
The commissioners directed the administration to compose a letter of support similar to the language in the second resolution, and circulate among all commissioners for approval and signature, and to fax and/or email the approved letter to the chair of LUPC, before the LUPC meeting on Wednesday, June 20.
MOTION: to adjourn 7:01 pm (Blasi/Brown 2-0, motion passed)
*the signature count on the petitions was 57
COMMISSIONERS REGULAR MEETING
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, June 5, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Sheriff- Side by Side bid opening:
Three bids were submitted; the results are as follows:
Jackman Powersports- $14,477.00
Coveside Wheel & Ski- $15,231.93
Friend & Friend- $13,799.00
Adjustments to / approval of agenda: no adjustments
Public Comment: none
Approval of minutes:
MOTION: Approve the minutes of the May 1, 2018 Commissioners’ Regular Meeting and the May 22, 2018 Commissioners’ Special Meeting (Brown/Clark 3-0, motion passed)
MOTION: Approval to commence EMA vehicle acquisition spec/bid process (Brown/Clark 3-0, motion passed)
EMA Director Sankey requested permission to begin the process for seeking bids to replace the 2013 Tahoe now in use. No county funds will be involved. Commissioner Blasi requested research on the potential purchase of an electric vehicle. Director Sankey said he has not yet found any, but would continue to research that.
Monthly report- Manager Madeira reported that PenAir advised they were ending service early. The airport will be moving ahead in June with CapeAir service only, and then will begin with Silver Airways. This had no effect on the purchase of the ramp that was approved at the last meeting. Commissioner Blasi asked about customer complaints. Manager Madeira said he understood that PenAir offered full refunds and worked to rebook. Manger Madeira said at this time no decisions have been made regarding penalties as a result of early termination. The first phase of the baggage claim area project is nearly complete.
MOTION: approval of the Operating Rights Agreement between the County of Hancock, Maine and Silver Airways, LLC (Clark/Blasi 3-0, motion passed)
UT Supervisor Billings reported that all roads are un-posted and back in functioning order for the summer.
MOTION: to approve the annual Solid Waste Agreement with Town of Cherryfield (Clark/Brown 3-0, motion passed)
MOTION: to approve the annual Rocky Mountain Trail Riders agreement, for use of Nicatous Rd. (Brown/Clark 3-0, motion passed)
MOTION: approve the annual Rocky Mountain Trail Riders agreement, for use of Myra Rd. (Clark/Brown 3-0, motion passed)
MOTION: Approval to hire Elizabeth Linnell for a temporary seasonal clerk for 16 hours per week at the rate of $12.50 per hour to be paid out of E09-01-300 effective 06/09/2018 (Brown/Clark 3-0, motion passed)
Register Curtis said she would be paid out of PT line but reimbursed to the county out of surcharge.
LUPC staff- Adjacency Principle; schedule Public Hearing
Samantha Horn and Ben Godsoe of the Land Use Planning Commission introduced themselves as the primary staff working on the adjacency project. Horn explained that the adjacency principle is about zoning- the purpose is to identify what kinds of land uses are appropriate where. Current policy is that you must be within 1 mile by road from existing development, or a road that could easily be built, in order to develop anything other than a single residence home.
She explained that the current system is not working well, and some changes need to be made. Right now there is a draft of the new rule, and now is the time to get public input. Public comments will be taken until the end of September. A public hearing is set for June 20, 2018.
Commissioner Blasi asked about establishing watershed districts. Horn said she thinks there currently are none; however the county commissioners have the right to petition to the LUPC to designate that. The Hancock County Commissioners will hold a public hearing on LUPC 1-mile adjacency principle petition adoption on Monday June 18, 2018, at 6:00 pm in their meeting room. Commissioner Clark said he is still opposed to the county commissioners holding a public hearing on this issue.
Break 9:57 am -10:06 am
MOTION: to purchase the side by side from Friend and Friend for $13,799 using account G1-3014-00 technology $3,799; and from account G1 3013-50 Drug Task Force $10,000 (Brown/Blasi 2-1 Clark opposed, motion passed)
Commissioner Clark said he is opposed to the funding, not to the purchase of the side by side.
School Resource Officer
Superintendents Chris Elkington and Mark Hurvitt addressed the commission, following up on previous conversations about the commission’s position on financing a school resource officer. Elkington said they were looking at a 70/30 split where the unions will cover $80,000 and they are asking the county to cover the remaining costs. Elkington expressed the need for greater expertise in developing policies and procedures, and in strengthening the school building. He said Hancock County would have the use of this deputy for the summer. Elkington said most districts try to have more than one school resource officer, but this would be a good start. Superintendent Hurvitt said they could commit funds before September 1. Hurvitt said in America school safety is a big issue, and someone needs to be paid full time who is thinking about school safety; the resource officer would be doing that. He said the feedback has been all positive. Sheriff Kane said he did not see any state or federal funding sources. Commissioner Clark said several months ago we sent a letter to municipalities inviting them to tell us what the county could do for them. This is the priority of the communities. He considers this as similar to a town contract- if a town needed a full time deputy, we would provide it. Because we will have the use of this deputy in the summer to cover time other officers are out, this will cut down on overtime. Commissioner Clark said if we can get most of the money in 2018, the deputy can be outfitted, and then we can go back to the budget committee. He said he thought the commission should approve this today because it will be a challenge to find someone. Commissioner Blasi said the sheriff already has an officer he can use until the budget cycle, and there are many other pressing financial issues coming before the commissioners such as jail operations and jail staffing and health insurance costs. He said this was not a denial, but a deferral until the budget cycle. Commissioner Brown said he would like to see more work done on this. He does not think one officer can cover all the towns, and people have told him they don’t want armed officers in the schools. He also referenced the county’s liability, and said some towns are not getting the benefit of the resource officer, but are paying for it. Commissioner Brown said the budget advisory committee can address this if they want to, but given our financial costs this year he is not willing to go ahead with it. Commissioner Clark asked the superintendents if they could make this work if the officer could start in January as opposed to the start of the school year. Superintendent Hurvitt said they would look at making something work. Sheriff Kane said it would be difficult to have someone ready for January 1, depending on the budget process.
MOTION: Approve the termination of corrections officer Leslie Duncan effective June 4, 2018 (Brown/Blasi 2-1 Clark opposed, motion passed)
Discussion Worldwide K9 Inc. ref Michael Clark forfeitures
Sheriff Kane said we have a forfeiture that we can’t use, and needs permission to negotiate to see if we can get something out of that. The commission agreed to allow the sheriff to do that.
Discussion: Jail portable radios
MOTION: authorize the Jail Administrator to purchase 5 new Motorola radios from account #3011-01 technology reserve account (Clark/Blasi 3-0, motion passed)
Commissioner Brown said a line should be over expended to show the true cost of the jail.
Discussion: Possible construction of staff break room-
JA Richardson is looking for permission to seek the cost of construction and gather information for construction of a break room. The commission agreed he should continue to research the topic.
MOTION: authorize the sheriff to permit part time corrections officer Lucas Hanscom to continue to work and offer that individual health insurance (Clark/Blasi 3-0, motion passed)
Facilities Director Dennis Walls said a vendor is coming to look at a proximity entry card system, and the goal is to put together a cost estimate for implementing that system here.
MOTION: Approve an extended vacation for Dianne Arriesgado throughout the month of August (Clark/Blasi 3-0, motion passed)
MOTION: Approval of an annual payment of $100 to the full time housekeepers for using their cell phones for county business (Blasi/Clark 2-1, Brown opposed)
The requirement to carry a cell phone for emergencies is part of the EPP. There are 4 employees this will affect.
Director Walls reported on multiple projects: Jail yard job- concrete should be poured today, the chiller should be moved next week; the small boiler swap-out is complete; the EMS job should finish up next month.
RCC sketches- Director Walls presented the commission with 4 separate sketches for potential expansion of the RCC. Commissioner Blasi asked about using the 3rd floor; Commissioner Clark said he was concerned about that for 2 reasons- noise that would affect the courts, and ADA access. This discussion will be ongoing.
MOTION: Approval to hire Cameron Wilkinson of Ellsworth as part time on call as needed janitor at $12.50 per hour, effective June 9, 2018 (Brown/Clark 3-0, motion passed)
Break 12:17 pm-12:27pm
Monthly report- RCC Director Conary said that going live with the emergency fire protocols on May 15 went well. RCC experienced a 27% increase in call volume over the previous month. There was some trouble with the Waldo Tower- Brown’s Communications made some adjustments. One of the newer employees is far enough along in training to be put on the regular schedule in July; once they are both on the QA position can be filled. QA is caught up as of now.
MOTION: to approve the May GF, Airport, and Jail Payroll Warrants #18-17, #18-18, #18-19, and #18-20 and #18-21 in the aggregate amount of $432,323.28 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May GF, Airport, and Jail Expense Warrants #, #18-34, #18-35, #18-36, #18-37, #18-38, #18-39, #18-40, #18-41 and #18-42 in the aggregate amount of $715,711.65 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May UT Payroll Warrants #18-43, #18-44, #18-45, #18-46, and #18-47 in the aggregate amount of $1,271.63 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May UT Expense Warrants #18-22 and #18-23, in the aggregate of $5,475.87 (Brown/Blasi 3-0, motion passed)
MOTION: to approve 2018 May expenditures in the Health Insurance account of $338,610.39 (Brown/Clark 3-0, motion passed)
MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 first installment, replacement of small boiler in the amount of $6,500.00 (Brown/Blasi 3-0, motion passed)
The commissioners signed the request for expenditure from capital reserve accounts G2-3010-36, Airport Auto Repair, for Glidden Auto Body snow plow damage airport truck RO7644 $1,000.00, RO7643 $1,826.42, RO7642 $1,708.93- a total of $4,535.35.
Treasurer Eldridge informed the commission that $1,489.22 was charged to one of our accounts- it appears to be fraud, but Comdata refuses to remove the charges.
Review of Dept. 17 Third Party donation application process- Commissioner Blasi wanted to set a deadline for submission of budget questionnaires and begin discussion at the August CRM. There was some discussion on the best process to make the budget questionnaires available for review. Commissioner Clark suggested reducing the total amount of department 17 donations by 25%, set up a separate account with CBA money, and accept new applications for that amount.
MOTION: Publish the Budget questionnaire on our website for 3rd party donation to be returned by July 30, 2018 (Clark/ Brown 3-0, motion passed)
Discussion of probationary employee termination process- the Commission reviewed a draft process for terminating probationary employees. After review, CA Adkins was directed to consult legal about the process before the next commissioners’ meeting, at which point it will be reviewed again.
HCPC Resiliency/Sea Level Rise Preparation Workshop Report- Commissioner Blasi attended a presentation about preparing for sea levels rising. The presentation showed areas that would flood under a worst case scenario. He reported that municipalities need to ask the Hancock County Planning Commission for this presentation- they will come to the town’s board and show the simulation, and it is up to the board how they wish to protect their town.
MOTION: for the commissioners to sign Van Dusen vs. Brooksville: Abatement Appeal Order (Blasi/Brown 2-1 Clark opposed)
CA Adkins updated the commission with his monthly report.
Health Challenge- Deputy CA Knowlton explained that we have the opportunity to offer several wellness challenges through Meritain, and suggested starting with the Chug a Jug challenge, which is a 4 week challenge that encourages participants to drink more water for health reasons. There will be no cost to the County other than what the incentive will cost.
MOTION: to initiate the Chug a Jug Challenge and support it with $100 for a drawing for those who successfully complete the program (Clark/ 3-0, motion passed)
The $100 will be posted to department 20- health insurance.
The July CRM will be held on June 25, 2018.
MOTION: to adjourn 2:22pm (Brown/Blasi 3-0, motion passed)