Commissioner Agendas & Minutes
COMMISSIONERS SPECIAL MEETING
Commission Chairman, Steven E. Joy called the meeting of the Hancock County Commissioners to order at 8:30 a.m. on Friday, March 28, 2014 in the conference room at the county courthouse located in Ellsworth Maine with Commissioners Brown and Blasi in attendance.
MOTION: to enter into executive session under MRSA Title 1 ss. 405 6(a) to discuss a personnel matter. (Brown/Blasi 3-0, motion passed)
Commissioner Joy called the meeting back into regular session at 9:20 p.m. with nothing to report.
Policy Workshop: Appointed/Exempt Policy: The total amount of time off was calculated for regular and exempt employees reflecting a marked difference between each. The ommissioners discussed not allowing vacation time for exempt employees during the first year. It was suggested that vacation accrual could begin after the first 6 months of employment. The clerk asked, under the scenario of no vacation time for the first year, if an appointed exempt employee wanted to take a vacation during the first year of employment, would that employee be paid while they are absent, since they are a salaried employee.
The amount of sick time offered to appointed/exempt employees was discussed, currently appointed/exempt employees max out at 90 days total. The clerk was asked to provide a spreadsheet noting what other counties provide for their appointed exempt employees.
Commissioner Blasi stated that Section 4 should be a separate policy. Commissioner Joy stated that definitions should be added to define what is considered to be a "day," the day/number of hours should be defined. Commissioner Blasi suggested a two-part policy. Commissioner Joy stated that it could be accomplished with definitions. Compensation for working over 50 hours per week was discussed and opposed by Commissioner Brown. Commissioner Blasi wanted to make Sections 1-2 and 3 a separate policy from Section 4.
Expectation of working 40+ hours per week within the job description was mentioned. Commissioner Joy stated that the definition of a “day” is needed and that what happens when an employee works more hours than defined as a day needs to be discussed. Ways to keep offices open also needs further discussion. Commissioner Blasi stated that he does not approve of anyone working 4 10-hour days as members of the public have told him that they expect these employees to work during business hours. Commissioner Brown stated that only the commissioners can approve an employee's requests to work 10-hour days. A discussion followed regarding keeping the offices open from 8-4 Monday through Friday. Employees would be required to request of the commissioners, to work 10 hour days. If it does not work, the employee would then revert back to an 8-hour day.
Commissioner Blasi requested a timeline regarding his request to split out Section 4. Commissioner Joy stated that at some point the commissioners will answer his question either by adding definitions or splitting it out. Commissioner Brown stated he was not opposed to Commissioner Blasi's request but some of it may be moot. Commissioner Blasi stated that employees should be entitled to earn what they are entitled to whether it be vacation or sick time.
Commissioner Brown stated that with regard to exempt employees, the commissioners need to think about how they pay exempt employees. Wage scales for salaried exempt employees was discussed. The clerk has requested scales from other counties for comparison. Commissioner Joy suggested contacting MCCA to begin work on the 2014 salary scales.
Commissioner Blasi questioned the schedule in revisiting the policy. Commissioner Joy stated that it depends on what is going on. Commissioner Blasi suggested revisiting it on a monthly basis. Commissioner Joy preferred to revisit the policy after MCCA submits the requested information.
Peter Roy Esq. stopped in to comment about local roads.
Evaluations for Madeira and Billings were scheduled for Friday, April 18, 2014 beginning at 8:30 a.m.
MOTION: to adjourn. (Blasi/Brown 3-0, motion passed)