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COMMISSIONERS REGULAR MEETING 

Commission Chairman, Steven E. Joy called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, December 2, 2014 in the conference room at the county courthouse located in Ellsworth, Maine with Commissioners Brown and Blasi in attendance. 

Commission Business: 

Old Business: 

MOTION: to approve the minutes of the November 7, 2014 commissioners' regular meeting and November 14th, 19th and 26th commissioners' special meetings. (Brown/Blasi 3-0, motion passed) 

Continuation of RCC Tower/Propagation Study and replacement console discussion: RCC Director Renee Wellman stated that current coverage consists of Cadillac Mt.-south tower, North Ellsworth-north tower, Bull Hill-east tower and Blue Hill-west tower.  The RCC frequency is located on Cadillac Mt. and Bull Hill.  Though there are problem areas of coverage throughout the county, the northern and western parts are more lacking in coverage with the current towers that are in place.  To improve the coverage for the western side of the county, propagation maps show that installing a directional antenna on Mt. Waldo would enhance the coverage immensely.  The cost of a structural analysis would be up to $2,000 and there would be a $400 monthly charge to add RCC/HCFFA and EMS channels.  Commissioner Brown stated that car repeaters should be researched and questioned why Mt. Waldo coverage has changed from 20 years ago; this is due to equipment changes from analog to digital, interference to include an increase in garage door openers, cell phones, increased usage of radio waves and FCC rulings.  Commissioner Joy questioned how to get coverage everywhere; this would need an unlimited budget per Director Wellman.  Commissioner Joy was looking for the best coverage for our buck and questioned if there was anything better than Mt. Waldo.  The western mountains interfere with Cadillac Mt. coverage for Deer Isle/Stonington.  A new tower, to be placed in Stonington, is in the works.  The Grant St. and Jackson St. towers have been researched without any contact being made so far, a propagation study has been made on these towers but does not help the Deer Isle/Stonington area.  The Grant St. tower study was done from the 100 ft mark; it covers Ellsworth but does not cover the western part of the county as much. After checking with Chief DeLeo in the past, Director Wellman stated that there was no space on the North Ellsworth tower but have since revisited and may have another solution.  Upon checking on holding space on Mt. Waldo, Director Wellman’s request was denied but, no one is looking to add a frequency to the tower.  The Mt. Waldo tower would need to be inspected prior to adding frequencies.  Commissioner Blasi stated "if Waldo looked good, we would still have to set up and start broadcasting and see what it actually did, is that the point?" Director Wellman stated that it would help improve the coverage area and stated that she would like to initiate the first step.  A tower located on Caterpillar Hill would improve Deer Isle/Stonington coverage.  The equipment cost, for the Mt. Waldo tower, would be approximately $100,000 to $115,000 and it would have a directional antenna.  Caterpillar Hill would require a structural study and the addition of a building to house a generator; public safety can be added to the tower at no cost.  The cost of the structural study would be approximately $2,000 and building would be approximately $15,000 (to include the generator.)  When asked if she could have what she wanted, Director Wellman stated that she would like to have the ability to put towers up everywhere they are needed in addition to possibly satellite coverage which may be an exorbitant cost.  Rick Henion of the Forestry Service discussed the cost of satellite service and recommended moving on the Mt. Waldo location.  Due to the curvature of the earth, Cadillac Mt. is unable to reach Deer Isle/Stonington.  Commissioner Brown requested that Director Wellman continue to study the cost, locations and satellite usage and would like to hear from the Sheriff Elect regarding is thoughts.  Commissioner Joy encouraged the director to look into Mt. Waldo and Caterpillar Hill locations.  The annual cost associated with the current towers and console is approximately $10,000 plus the additional cost of the Bull Hill tower to the UT.  Commissioner Joy stressed the need for an exact cost for the entire project in presentation form to the commissioners.  Commissioner Blasi agreed. 

Commissioner Blasi asked what plan is in place if the console were to go down.  Director Wellman stated that she would come to the commissioners and ask for funds replace the console if she could not get it fixed to operational status.  Commissioner Blasi stated that it sounds like a weak plan and voiced his concern with the time it would take to fix the consoles.  Commissioner Joy stated that if one of the computers go down, you either fix it or get a new one, that's what you do. 

Recently, due to weather conditions, three of the consoles went down; the back-up console was used to talk on the RCC channel; the other radio channels did not go down, it was just the RCC channel that went down on three consoles.  The City of Ellsworth is the RCC’s back-up.  EMA could set up a mobile station in cooperation with forestry and the PSAP would be forwarded to the State Police.  An upgrade to the current console is scheduled for this month.  A new console will be budgeted overtime through the budget process.  Money was requested in the budget this year for the improvement to the radio infrastructure but was removed by the commissioners and the director was told the commissioners would find the money for the tower.  Commissioner Blasi questioned if all of the contingencies that were mentioned cover everything that can be thought of to keep the service to where the public needs it.  Director Wellman responded by saying "as best as it can be, yes."  Commissioner Blasi stated that the budget does not appear, to him, to include a new console.  Commissioner Joy stated that funds would need to be built in smaller increments rather than $150,000 in one request.  A new console costs approximately $100,000; funds will be requested, in smaller increments, over the next few years. 

Discussion: Elected Official health insurance proposal: The following language was proposed: "These elected officials: County Commissioners, Judge of Probate and Treasurer, assuming office on or after January 1, 2015 will be eligible to receive paid single subscriber health insurance only, or a single buy-out/buy-down, upon proof of outside coverage."  Commissioner Brown agreed with the proposed language.  Commissioner Joy questioned if these employees should be allowed to purchase a family plan.  Commissioner Brown stated that elected officials should be able to purchase a family plan.  Commissioner Blasi suggested removing the word "only," thus allowing the elected official to purchase an employee with child or family plan at their own cost.  Register Cousins questioned if this included the Registers and Sheriff; it does not. 

Commissioner Joy read the following language in response to Register Cousins question. "These elected officials: Register of Probate, Register of Deeds and Sheriff, assuming office on or after January 1, 2015 will be eligible to receive up to a family plan at contribution rates set by the county commissioners or a qualifying buy-out/buy-down, upon proof of outside coverage." 

It was consensus that the word "only" would be removed from the above proposed policy and a final vote will take place at the December 12th Special Meeting. 

Commissioners:

Commissioner Joy stated that there has been a previous discussion regarding removing the part-time line from the OFA budget, there has been discussion regarding splitting “Kelley” between the OFA and Commissioners Office and that there will be a new County Administrator coming on board.  With the addition of the County Administrator, an office will be needed.  There has also been discussions regarding splitting the OFA, Renee’s area, into two pieces.  Register Curtis stated that she is always willing to help any department and that she appreciated being asked about use of the Mylar room.  Register Curtis stated that she was not sure if the commissioners were putting the cart before the horse when other things need to be done first and questioned if two bookkeepers were needed in the OFA rather than a CFO, she was not sure that additional space was needed when there is an empty office at the end of the hall.  Register Curtis suggested moving the UT maps to her office, for research purposes.  Commissioner Joy thanked Register Curtis for her comments and stated that the commissioners are open to discussion. 

Commissioner Joy stated that the commissioners’ office and the OFA are shorthanded and questioned if part-time help was needed.  Commissioner Brown suggested bringing in a Kelley Girl.  Register Curtis volunteered two of her college students in the interim.  Commissioner Joy suggested utilizing Velma Jordan in the OFA due to her previous registration training.  Commissioner Joy stated that if an acceptable solution is found, the OFA and Commissioners’ employees may take time off. 

Commissioner Joy stated that the commissioners reached a consensus to not enter into a telecommuting agreement, but this has left them at a status quo with no action taken.  Commissioner Brown stated that he agreed on to the Telecommuting Policy but did not agree on entering into an agreement with an employee.  Commissioner Joy stated that he thought they were going to take the next step.  Commissioner Blasi voiced that he didn’t agree with the policy.  Commissioner Brown agreed that a policy was necessary, which has been vetted extensively by the attorney, but he did not agree on the particular case they had in front of them.

District Attorney:

DA Bassano stated that the email agreement for the DA’s office expires at the end of next week.  An e-mail migration request, through Maine.gov, was requested during the budget process and she permission to move forward with the migration to Maine.gov. 

MOTION: that we allow the DA to merge her email to Maine.gov as soon as possible. (Joy/Brown 3-0, motion passed)  Discussion: the current domain @da7.org was maintained at the Ellsworth American.  At one point the DA's office utilized @co.hancock.me.us but there was not enough space available for all employees.  Archival requirements would be met through Maine.gov.  There is a $50 onetime set-up charge per account. 

Office of Financial Affairs: 

Commissioner Blasi questioned if the managers could be notified regarding when the transitional reinsurance bill.  CFO Roy stated that this is an annual cost of $67 per individual that the county insures which has to be broken out to the DTF, Jail, Airport and EMA.  CFO Roy stated that this will happen every year prior to the end of October.  The jail AR for the US Marshall Service should be zero as this has been double posted and needs to be corrected; the Marshall Service was billed $11,000 today.  Small Claims items are being worked on by the sheriff's office and probation/parole officers.  MDOT pays their portion of funds due at the end of the project.  Closeout for the terminal building will be in the summer of 2015.  There is an outstanding Airport AR for Pen Air in the amount of approximately $7,500 for August and September, October has yet to be reported.  By the end of the year, if there is no action on Pen Air's part, Manager Madeira will suggest pursuing the Pen Air balance through Small Claims.  Commissioner Joy suggested sending a Registered Letter to Pen Air stating that the airport will be pursing the debt and to give them 14 days to pay the debt.  Commissioner Blasi questioned the “Aurora Assessors”, the Town of Aurora has stated that the check is in the mail; the check is usually received during the last week of the fiscal year.  Commissioner Blasi questioned a 120+ day old Lambert and Coffman bill for $105, this is through the SO.  The MDI Yacht item deals with a sheriff’s department transport.  Commissioner Joy suggested developing a letter, with our attorney, to collect debt by 120 days. 

MOTION: to approve November General Fund and Airport Payroll Warrants #14-44, #14-45, #14-46 and #14-47 in the aggregate of $203491.91. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve November General Fund and Airport Expense Warrants #14-48, #14-49, #14-50, #14-51, #14-52, #14-53 and #14-54 in the aggregate of $772,045.02. (Brown/Joy 2-1, motion passed, Blasi opposed) Discussion: Commissioner Blasi stated that he did not approve Warrant #52 for the purposes of an overdraft on the General Dynamics invoice; the felt that there was another account in that department (04) that "could pay that".  When questioned by Commissioner Brown as to what it was, Commissioner Blasi responded "General Dynamics, I'm not sure but the description on the warrant is a subscription and there is a subscription line in that department that is well under and why not use that?"  CFO Roy stated that this is being applied to the correct line.  In trying to catch up, Commissioner Joy asked if it involved individuals that we cannot talk about.  Deputy Treasurer Atwater stated that it was a specific account that is overdrawn that Antonio would like for us to take it out of another account just so it looks" (Atwater did not complete her sentence.)  Commissioner Blasi stated that there are funds in the subscription line in that department.  Commissioner Brown requested further clarification other than "just that department."  Commissioner Blasi stated that it was subscription.  CFO Roy stated that the bill does not fit the subscription description and that the bill is being paid in the correct line to show more funds need to be budgeted in that line.  This is a bill for service that is provided to make sure that our 125 Plan is in compliance.  Commissioner Blasi suggested using the work "registration."  CFO Roy stated that this was not a registration, it was for a professional service, not a subscription.  Commissioner Blasi was not in favor of over drafting the line due to the overdraft policy.  Commissioner Joy stated that the Professional Services account was reduced in 2014 intentionally with the idea that funds could be transferred from the Professional Services capital account to cover over expenditures. 

MOTION: to approve October Jail and UT Fund Payroll Warrants #15-18, #15-19, #15-20, #15-21 in the aggregate of $93,849.92. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve October Jail and UT Fund Expense Warrants #15-18, #15-19, #15-20, #15-21 and #15-22 in the aggregate of $79,918.72. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve November expenditures in the health insurance account in the amount of $109,147.55. (Blasi/Joy 3-0, motion passed) Discussion: CFO Roy stated that currently health insurance costs are at 1.1 million and that the county may have a small surplus in the health account at the end of the year.  Full funding is at 1.38 million.  We are on track for 1.2 million for this fiscal year and 1.3 in final expenses.  The employee contribution is approximately $140,000. 

MOTION: to approve a request for expenditure from capital reserve accountG2-3030-20 in the amount of $1,092.10.for 50% of the Local Share of furnishings. (Brown/Joy 3-0, motion passed) Discussion: This is for 50% of the Local Share of furnishings.  

MOTION: to approve a request for expenditure from capital reserve account G2-3030-20 in the amount of $933.29 for AIP37 Invoice 53731 (Joy/Blasi 3-0, motion passed)  

MOTION: to approve a request for expenditure from capital reserve account G2-3030-20 in the amount of 5,825.38 for AIP37 Local Share Only. (Brown/Joy 3-0, motion passed)  

Commissioner Blasi stated that the commissioners did not receive the Special Reserve Account printout in the meeting books today. 

MOTION: to approve a request for expenditure from capital reserve account G11-3125-00 in the amount of $649.95 for a cage partition for the 2015 Dodge Caravan. (Brown/Joy 3-0, motion passed) Discussion: The 2 jail vans will have cages. 

This requisition captures almost all of the ineligible work on the project, which is part of the Nickerson O’Day project, this amount was scoped in from the very beginning and approved. 

MOTION: to approve a request for expenditure from capital reserve account G2-3030-20 in the amount of $42,495.30 for Requisition #2 non AIP eligible. (Brown/Joy 3-0, motion passed) Discussion: Commissioner Blasi said “ticket counter eligibility adjustment.”  Manager Madeira stated that originally Hoyle Tanner believed that all the millwork, ticket counters, rental car counters, was ineligible.  The ineligible portion when the project began was thought to be approximately $97,000+.  After hearing this, Manager Madeira approached the FAA to find out why certain public space common items were ineligible for funding, after having this conversation the FAA stated that the items were in fact eligible for FAA funding and the ineligible amount was reduced.  Commissioner Blasi thanked Manager Madeira for his indulgence because the request had just been handed to the County Commissioners. 

Break: 10 minutes 

CFO Roy requested a reconsideration to the previous vote involving a payable to Hoyle Tanner in the amount of $933.29 from account G2-3030-20 and revise it to $1,400.44.  Manager Madeira stated that this is for the Local Share of the Hoyle Tanner bill.  Commissioner Joy questioned if the Hoyle Tanner bill will be increasing due to meeting the MDOT Cap.  An adjustment will be made from what MDOT owes and the Local Share will be increased. 

MOTION: to approve $467.15 for Hoyle Tanner, the Local Share of AIP37 from account G2-3030-20. (Joy/Brown 3-0, motion passed) Discussion: this was partly approved in the amount of $933.29.  Commissioner Blasi asked “will we be getting any more notices from MDOT for this project.”  Manager Madeira replied, no, we didn’t on this one, we have reached the limit.  

MOTION: to retain the firm of Runyon Kersteen Ouellette as auditor for 2015. (Brown/Joy 3-0, motion passed) Commissioner Blasi read the following question: "Why is RKO scheduled to begin auditing on December 12th?"  CFO Roy stated that "we actually requested it because they are going to be here to discuss the prior year's audit with the commissioners, to start the 2015 audit so that we don't have any glitches as we have this year in the audit.  In prior years they have not done that but under normal circumstances they usually do come in to gather some information prior to actually arriving to do the audit.  This is not unusual, but it is unusual for Hancock County because of the distance that they travel, but they are going to be here to 1) bring extra personnel to be able to discuss the 2014."  Commissioner Joy questioned why the audit was completed so late this year.  CFO Roy stated the change in principal, communications, Kathy Tyson coming out of retirement to complete the audit and therefore she had to do the work again all contributed to the lateness of the audit. 

Commissioner Brown stated that Runyon Kersteen Ouellette is #7 in the state, has 29 employees, does about 4.9 million dollars worth of business a year and is well respected within the State.  He added that he is "feeling confident about using RKO as our auditor.  They specialize in municipalities etcetera, etcetera."

Commissioner Joy harkened back to Cathy Planchart’s questions, through Kathy Tyson and asked the following adding that he understood that this cannot be done on a one month basis: Does our trial balance balance as of 10/30/14? CFO Roy responded "it does." Gave all county checking accounts for the prior months, which would be, through the end of October been reconciled without error?  CFO Roy responded "no they are not."  When asked by Commissioner Joy "when do we expect they will be," Deputy Treasurer Atwater responded "as soon as I can get to them."  Commissioner Joy asked if it was the Deputy Treasurer doing that job, the response was yes.  Are the Due To, Due From accounts are in balance? CFO Roy responded "yes they are."   Do revenue and expense accounts reconcile to the control accounts?  CFO Roy responded "yes they do, the AR has one issue which I think I have described to you and the jail (in audible) but the revenue and expenses do." 

Airport:

Manager Madeira stated that the first item on his list was to request a motion to approve the Acadia Air Tours Lease Amendment #2, which was discussed at the last meeting.  Commissioner Blasi asked "do you know if, what that does to the county's assessment value or holdings in general, if anything?"  Manager Madeira stated nothing that he is aware of, we are just simply reducing the amount of square footage for Parcel 1 that we are leasing to Acadia Air Tours. 

MOTION: to sign the revised lease with Acadia Air Tours. (Joy/Blasi 3-0, motion passed) Discussion: Commissioner Blasi asked if he had any items or property on that particular area.  The answer was no. 

Manager Madeira requested a compromise with regard to $6,118.47 that would make Mr. Collins, of Acadia Air Tours whole.  The original intention was to build a larger building on the larger space, to which Mr. Collins found out afterward that the space was impossible to build on due to wetlands.  The property was not used at all by Mr. Collins.  Manager Madeira stated that the amount of time taken to get back to the commissioners should be taken into consideration when discussing a compromise.  A credit could be applied to the regular monthly payments until the credit is used up.  Commissioner Brown stated that he does not like to spend money that has been paid to him but, he thought there was a breakdown in communications and that there is enough blame to go around; he thought that the former manager probably fell down on this one and that the commissioners are the employer of the airport manager so, we have to take some responsibility here.  

MOTION: to split the difference with Mr. Collins of Acadia Air Tours in the amount of $3,059.24. (Brown/Joy 3-0, motion passed) Discussion: Commissioner Joy would like the credit applied within the next 5 to 10 months in order to get it off the books. 

A meeting with the MDOT and FAA will be held next week to go over the 5 year plan.  The 5 year plan is dependent on the 10,000 enplanement threshold.  Manager Madeira stated that the reduction in enplanements is due to Pen Air reducing their schedule by 25% and cutting out night flights.  Manager Madeira suggested hiring a company to research air carriers and the possibility bring in a new carrier.  Commissioner Brown stated that he thought it was time to pressure Pen Air or meet with the commissioners to have a serious talk.  Approximately 728 enplanements were lost due to Pen Air's 25% reduction and flight cancellations.  The overnight flight is a necessity for BHB.  This reduction reduces funding eligibility from 1 million dollars to $150,000.  Commissioner Joy questioned spending our 5% in FY15 while FY16, FY17and FY18 enplanements are questionable.  He suggested finding a 34 seat provider with a bathroom.  A larger EAS agreement would be needed to provide this service.  We are currently out of contract with Pen Air; the Cape Air contract expires in June 2015. 

Manager Madeira discussed the 5 year Capital Improvement Plan (CIP) which included an AIP 37 Grant Amendment, pavement remarking and crack sealing (every year markings are scraped and need to be remarked and cracks need to be filled), runway 4/22 analysis (this is a requirement by the FAA), generator enclosures including fuel tanks (the generator would cover the entire complex), replacement of airfield lighted signs (Commissioner Blasi questioned the sign material, they are usually made up of plastic with electrical components.  Commissioner Blasi questioned if we should get plastic again or should we get some other material.  Manager Madeira stated that there are only a set number of manufacturers that make these signs and it would have to go out to bid.), itinerant apron EA, design and permitting, Snow Removal Equipment (SRE) building/expansion EA and construction/expansion of the SRE building.  Manager Madeira stated that if BHB consistently falls short of 10,000 enplanements, the 139 Certification should be let go.  If enplanements get better, the county could reapply for 139 Certification.  Commissioner Joy stated that lack of enplanements is a death sentence for BHB and that Cape Air can help or hinder the airport.  Less than 1 million dollars closes our ability to provide larger commercial flights.  The cost of 139 Certification is “very expensive” and can push BHB out of the certification.  Commissioner Joy suggested contacting a professional company to find a solution to our carrier issue; he reiterated that he likes Cape Air but needs them to work with us.  Commissioner Brown asked when the Hoyle Tanner contract is up, Manager Madeira stated that we will be tied to Hoyle Tanner until a new RFP is put out.  Commissioner Joy brought up the cost of remarking the airfield.  Commissioner Brown stated that his point was, maybe now is the time to put out an RFP. 

Manager Madeira stated that the sidewalk project will probably not be completed until spring 2015.  The commissioners need to determine what they want to pay Nickerson & O’Day, Inc. for retainage.  A complete punch list has been requested.  Commissioner Brown would like to see a breakdown of who what paid what as he thought there was a lot more to blame here than Nickerson & O’Day.  Manager Madeira will provide a complete list as soon as he can.  Commissioner Joy would like to receive confirmation from Hoyle Tanner and Nickerson O’Day that projects have been completed.  The question of retainage to Hoyle Tanner and Nickerson & O’Day needs to be determined, once the commissioners receive a progress report and notification on the delay claim, a decision on retainage can be made. 

The FAA inspection has been rescheduled until next week.  An RFP for a café build out will go out next week.  The full scale exercise after action review is also available. 

Break for lunch: 12:10 p.m.

Back in session: 12:30 p.m. 

Registry of Probate: 

MOTION: to approve a Leave of Absence Without Pay for Velma Jordan for the week of December 26, 2014 through January 2, 2015. (Joy/Brown 3-0, motion passed) 

Sheriff: 

MOTION: to approve a request to remove administratively from the employment rolls: Steve Barnes, Michelle Hammond, Chris McDonald and Jessyca Newenham. (Joy/Brown 3-0, motion passed) 

MOTION: to approve a request to hire Robert Olekszak of Mt. Desert as a part-time/one call/as needed cook at the rate of $12 per hour, effective December 6, 2014.  No benefits included. (Joy/Blasi 3-0, motion passed) Discussion: this is a part-time cook that will not exceed 29 hours weekly. 

Discussion, Replacement of the jail control system: Jail Administrator Richardson requested, of the Board of Corrections, to fund the purchase of a control console for the jail, so far he has not heard back from the Board of Corrections.  The back-up system has been down for the past 6+ months.  The present system is maintained through upgrades.  A proposal in the amount of $48,815 was distributed to purchase a jail MTI upgrade, a lease quote was distributed in the amount of $1,024 per month from Simplex Grinnel.  Commissioner Brown questioned where funds would come from for this purchase, it was originally understood that the BOC would fund the purchase.  Currently there is $83,000 in the jail capital account.  Commissioner Joy stated that that is not the BOC's money to which Administrator Richardson replied "yes, but I think that is the reason they are going to deny us."  Commissioner Joy stated "I don't think they can deny us under the law."  The Federal Holding Reserve does not belong to the State, it is funds that were generated by the Hancock County Jail through Federal Board, last year.  Commissioner Joy stated that the law did not change until this year, we changed our formula, once they (the State) changed, but those funds are not theirs; Richardson agreed and stated the if we had to come up with the funds, that's where we would have to go.  Commissioner Brown stated "you'd delete almost all of your capital reserves."  Administrator Richardson stated that they are at a safety issue now, if one goes down we are down to keys.  Commissioner Joy stressed the importance of this item being included on the December 16th BOC agenda.  There is an e-mail floating around to give the jails back to the county, funds would be distributed to the counties and CCA money would be distributed as well.  Commissioner Joy stated that the law says that they (the BOC) will pay for the maintenance of the building, this needs to be reinforced to the BOC.  CFO Roy stated that on December 12th he would be happy to separate 75% of the $22,371 from the Federal Holding Account and transfer it to debt service.  Administrator Richardson stated that he would request that the commissioners deny CFO Roy's request. 

EMA has received grant funds that have become available to purchase radios for the jail staff.  The radios were needed because the current radios are not narrow banded and several of the radios were not in safe working order.  Knowing that that the purchase was not funded in the FY15 or 16 budgets, EMA has graciously made the funds available for the purchase.  Commissioner Joy stated that it was okay with him that the jail made this purchase, it was a good use of the funds, but the process in which it was done could have been better.  The commissioners agreed that seeking grant funds for jail needs is acceptable.  Commissioner Brown cautioned Administrator Richardson to know what is in his capital accounts.  Administrator Richardson would like to see smaller capital accounts rather than one large one. 

Lt. Kane requested authorization to advertise the hire two patrolmen.  Commissioner Joy questioned the reimbursement cost of hiring a trained officer.  It costs more to hire someone who is not trained than to hire someone that is trained.  Delayed payments have been arranged, in the past.  Lt. Kane explained the payment process for hiring a trained officer.  It has not been budgeted to purchase/pay a town/city for new officers.  The cost to attend academy is under $10,000.  Commissioner Brown asked if there would be an in-house posting prior to outside advertising; the answer was yes. 

MOTION: to approve the request to advertise for two patrolmen. (Brown/Joy 3-0, motion passed) Discussion: Commissioner Blasi questioned what happens if someone in-house moves up.  Lt. Kane stated that most reserve officers do not want to work full-time. 

The Sheriff’s Administrative Assistant, Michelle Cote asked what is going on with storage for the Law Library.  This will be addressed by the Facilities Director. 

County Clerk: 

MOTION: to accept the resignation of full-time Deputy County Clerk Kelley Tupper effective December 5, 2014 and move her to the position of part-time clerk at the rate of $12 per hour, effective December 6, 2014, no benefits included, not to exceed 29 hours. (Joy/Brown 3-0, motion passed) Discussion: Commissioner Joy suggested utilizing Kelley at the OFA and Commissioners and to update the webpage when needed.  Kelley would report to the County Clerk. 

MOTION: to approve the 2015 Buy-Out / Buy-Down Policy. (Brown/Joy 3-0, motion passed) 

MOTION: to approve the 2015 Holiday Schedule. (Joy/Brown 3-0, motion passed) 

MOTION: to adjourn. (Blasi/Brown 3-0, motion passed) 

Respectfully, 

C. DePrenger
County Clerk

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