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COMMISSIONERS REGULAR MEETING 

Commission Chairman, Percy L. Brown called the meeting of the Hancock County Commissioners to order at 9:00 a.m. on Tuesday, January 12, 2016 in the conference room of the county courthouse located in Ellsworth, Maine with Commissioners Steven E. Joy and Antonio Blasi in attendance. 

Commissioner Brown nominated Commissioner Steve Joy as chairman for 2016. (Brown/Joy 2-1)
Commissioner Blasi nominated himself. (Blasi/ failed for lack of 2nd) 
MOTION: to cease nominations. (Joy/Blasi 3-0, motion passed)
MOTION: to elect Steve Joy as chairman. (2-1 motion passed, Blasi opposed) Commissioner Joy thanked and commended Commissioner Brown for his service as chairman over the past two years. 

The following Bid-to-Lease of Parcel P-16 Hanger Storage bids were opened:
Davor Sklizovic - $5,101.99
Frank Blair - $4,100
Bids were given to the airport manager for review and recommendation. 

Adjustments to the agenda: 

MOTION: to remove item 4 F, G & H. (Blasi/Brown 3-0, motion passed) Discussion: Commissioner Blasi stated that he informally spoke to the commissioners, they considered the request and it seems better to be discussed at the January 22, 2016 CSM. 

Commissioner Joy read aloud a proclamation commemorating January 24-30, 2016 as Hancock County School Choice Week aloud. 
MOTION: to recognize January 24-30, 2016 as Hancock County School Choice Week. (Brown/Joy 3-0, motion passed) 

Commission Business: 

Old Business: 

MOTION: to approve the minutes of the December 1, 2015 Commissioners' Regular Meeting, December 11, and 29, 2015 Commissioner’s Special Meetings. (Brown/Joy 3-0, motion passed) 

Commissioners: 

MOTION: to pay travel expenses for commissioners living over 5 miles from the county seat. (Brown/Blasi 3-0, motion passed.
MOTION: to set the FY16 mileage rate at .44¢ per mile. (Brown/Blasi 3-0, motion passed)
MOTION: to authorize the chair to sign warrants. (Brown/Joy 2-1, motion passed, Blasi opposed) Discussion: Commissioner Blasi requested that the commissioners designate a 2nd commissioner to sign the warrant, as per the policy, before the treasurer signs the checks.  Commissioner Joy stated that all commissioners sign the warrant. 
MOTION: to designate the 2nd commissioner to sign warrants, per the policy. (Blasi/ motion failed for lack of 2nd)
MOTION: to authorize the Treasurer and Personnel Coordinator to issue checks up to $1,000. (Brown/Blasi 3-0, motion passed) 

Town of Trenton Selectperson Sue Starr requested the commissioners to sign a letter to the FAA regarding an oyster farm located in the Town of Trenton.  Two months has gone by since the original letter was sent without a response from the FAA.  Commissioner Joy preferred to resend the letter of November 12, 2015, which would bring to the attention of the FAA that the request has yet to be responded to.  Ms. Starr stated that a new letter will be sent to include new verbiage.  The Town of Mt. Desert is also being asked to sign the letter. 
MOTION: to approve the request. (Blasi/Brown 3-0, motion passed) 

Commissioner Blasi stated that the December 11, 2015 minutes referenced Commissioner Brown’s concern regarding the status of 70 accounts and that the commissioners needed to know which accounts they were and how much they were for.  Commissioner Blasi asked if the commissioners were satisfied that this actually happened, do we know which accounts they were and what they were for if it did happen.  Commissioner Joy clarified his understanding by asking Commissioner Blasi if he was asking if the commissioners have transferred the 2015 70 accounts.  Commissioner Blasi responded by saying no, he was wondering how the auditor could have removed them from the budget.  Commissioner Brown stated that they were not removed and that the FY15 audit has not yet been done.  Commissioner Blasi was looking for evidence that the auditor has not and actually cannot do that.  Commissioner Joy stated that the auditor cannot transfer our funds, they cannot, they can identify the funds but they cannot transfer them.  Commissioner Blasi moved that the commissioners let the matter rest and that the record read that the auditor did nothing to the 70 accounts. Commissioner Joy added “for 2014.”  Commissioner Brown stated that 2015 has not yet been audited therefore no transfers have been made for 15.  Commissioner Joy stated that his sense was that the money that was in the 70 accounts (from 2014) were eaten up by the budget so there was no money to transfer into capital accounts.  There is money in the 70 accounts for 2015 which will be designated to capital accounts or become undesignated funds by the commissioners. 

MOTION to establish a reserve fund bank account. (Blasi/ motion failed for lack of 2nd.) Discussion: Commissioner Blasi clarified that his motion was intended to place all the funds in reserve in the bank and added that we would actually see those funds accounted for in the bank rather being amalgamated in the General Fund account.  Commissioner Joy stated that if there were a surplus the 70 accounts should be placed in their intended account.  The motion was intended to set up a bank account. 

One resume was received for consideration for appointment to the Land Use Planning Commission.  The position was put out to public ad in accordance with County Policy.  County Administrator (CA) Conlogue explained that the appointment is at the discretion of the commissioners in which that person’s seat resides, after which the nominee would sit for a public hearing in front of the Agriculture Conservation and Forestry Committee and ultimately it will go to the full Senate for a vote of approval. 

MOTION: to nominate Millard Billings of Franklin, to the position. (Brown/Blasi 3-0, motion passed) 

CA Conlogue questioned who should conduct exempt employee evaluations, himself or the commissioners.  Commissioner Blasi stated that the County Administrator’s evaluation is due and questioned which other Exempt Employee Evaluations were due.  Commissioner Brown stated that all Exempt Employee Evaluations are due and he believes it is part of the Administrators job description to conduct these evaluations.  Commissioner Blasi thought they were due at their hire date.  Commissioner Joy suggested scheduling the administrator’s evaluation for January 22nd.  The county administrator would then evaluate exempt employees.  Commissioner Blasi asked if the commissioners would be able to make comments on certain appointed exempt employees.  Commissioner Joy suggested speaking to the County Administrator prior to him writing their evaluations. 

Airport:

MOTION: to award the Parcel P-16 bid to Mr. Davor Sklizovic in the amount of $5,101.99. (Brown/Blasi 3-0, motion passed) 

Manager Madeira updated the commissioners regarding his monthly report.  Regarding the Axtell contract overrun, the FAA has approved the expenditures.  It was for the same contract, and the same work but for overrun costs.  The amount was a combination of over run and under runs due to additional and less work.  The requisitions have already come in and the payments have already gone out therefore Manager Madeira did not ask for commissioner approval for the expenditure.  Commissioner Blasi requested that in the future, items be pointed out as procured therefore the commissioners will have already been advised. 

AIP37 was closed out in July 2015.  A reminder for funds due will be sent should they not arrive by the end of January. 

Manager Madeira updated the commissioners regarding County Road Maintenance equipment listed on Airport Inventory and requested that a 1998 16’ American flatbed trailer and 1992 Valby 3-point mount brush chipper be officially designated as Airport assets.  Another option was to dispose of the assets in accordance with current policy; in this case the airport would make an offer for the trailer and Brush Chipper.  Commissioner Blasi questioned if the county could use the equipment; unfortunately, per the FAA, it could be leased but cannot be a “gift.”  Commissioner Brown stated that the tax payers purchased the equipment under taxation.  It was explained that the former airport manager graded the roads in the UT and charged the UT for the service.  The airport currently uses the equipment.  Commissioner Brown suggested selling the property to the airport. 

MOTION: to choose option #2, to dispose of the assets in accordance with current policy. (Brown/Blasi motion and 2nd withdrawn) Discussion: Manager Madeira was directed to work on an agreeable price. 

MOTION: to grant approval of the Enterprise Rent-A-Car Company’s Lease Extension. (Blasi/Brown 3-0, motion passed) Discussion: Commissioner Brown questioned if an escalator would be included in the “new lease” after April 30, 2017.  It will be looked at by the airport manager when the time comes. 

MOTION: to have the chairman sign the lease extension approved today. (Blasi/Brown 3-0, motion passed) 

In order to give the new airport sign more presence as well as keeping the new electronic messaging board well above snow bank height, Manager Madeira recommended raising the sign an additional 36 inches.  The cost to increase the height is $1,230 and would be paid from 2015 surplus from reserve account G2-3010-15.  Commissioner Blasi questioned the plan for the banners.  Tenants will be offered the ability to have their name on the scroll function, media space is limitless and airport tenants should be offered additional marketing space on the messaging board.  The charge could be increased over prior years. Commissioner Blasi asked if a community organization should go through the Airport Advisory Committee if they wanted to use sign space.  Manager Madeira stated that if it is something they can entertain, for aeronautical purposes, or not, he would need direction.  The Town of Trenton Code Enforcement would be contacted prior to making the change.  The bottom 36” would be from the ground, the structure is made to withstand wind conditions.  Commissioner Brown was concerned with the increased stress on the sign due to the increased height.  As long as Bangor Neon guarantees the structure, he had no issue with the increase in height.  Manager Madeira recommended transferring $1,100 from account G2-3030-20 to account G2-2010-15. 

MOTION: to transfer $1,100 from account G2-3030-20 to account G2-3010-15. (Brown/Joy 3-0, motion passed) (to extend the airport entrance sign) 

Treasurer’s Office: 

MOTION: to approve December 2015 General Fund and Airport Payroll Warrants #15-48, #15-49, #15-50, #15-51, #15-52 and #15-53 in the aggregate amount of $310,620.34. (Blasi/Brown 3-0, motion passed) 

MOTION: to approve December 2015 General Fund and Airport Expense Warrants #15-56, #15-57, #15-58, #15-59, #15-60, #15-61, #15-62 and #15-63 in the aggregate amount of $544,109.39. (Brown/Joy 2-1, motion passed Blasi opposed) Discussion: Commissioner Blasi did not sign Warrant #61 due to over drafting of the budget; he was hoping to receive revenues by today in order for him to be comfortable signing the warrant. 

MOTION: to approve December Jail and UT Fund Payroll Warrants #16-22, #16-23, #16-24, #16-25, #16-26, and #16-27 in the aggregate amount of $145,472.01. (Blasi/Brown 3-0, motion passed) 

MOTION: to approve December Jail and UT Fund Expense Warrants #16-22, #16-23, #16-24, #16-25, #16-26 twice, and #16-27 in the aggregate amount of $102,327.71. (Brown/Blasi 3-0, motion passed) Discussion: Nichols Plumbing charged a weekend rate and they came on a Friday.  A particular piece of equipment was needed and the county was charged for it.  The rate for the jetting truck was more than the regular rate. 

Treasurer Eldridge presented the financial reports.  Commissioner Joy questioned if there were changes in the Capital accounts spreadsheet; the answer was no.  Commissioner Blasi requested clarification on the General Fund revenue; it did not look correct to him as he thought it should be less.  Approximately $30,000 of bills have been received since the final warrant in December was signed.  These cost will be included in the FY15 totals for the January 22nd meeting. 

MOTION: to approve December expenditures in the health insurance account in the amount of $124,523.55. (Brown/Blasi 3-0, motion passed) Discussion: Commissioner Brown questioned fixed costs; they are included in the health insurance total. 

MOTION: to approve a request for expenditure from Capital Reserve Account 3011-01 Courthouse Technology in the amount of $7,279 for server installation labor and the purchase of two external Hard Drives (for the server) (Brown/Joy 3-0, motion passed) 

Treasurer Eldridge requested approval of a request for transfer of budgeted funds from account R03-210 to E03-10-001 in the amount of $132.92. Commissioner Joy was under the impression that the account had been approved for overdraft.  There was no action taken as the expense should be paid out of the budget line. 

MOTION: to sign a request for transfer of budgeted funds from account G2-3051-00 to G-2-3011-06 in the amount of $10,000. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve a request for expenditure from Reserve Account G2-3030-19 for fire Suppression Agent in the amount of $384. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve a request for expenditure from reserve account G2-3010-15 for the balance of 405 of the contract price for the new airport entrance sign in the amount of $23,195. (Blasi/Brown 3-0, motion passed) 

MOTION: to approve a request for expenditure from reserve account G2-3010-40 for Axtell Requisition #2 in the amount of $6,000. (Blasi/Brown 3-0, motion passed) 

MOTION: to approve a request for expenditure from reserve account G1-3015-00 for oil, filter and battery for the generator at the North Tower in the amount of $109.46. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve a request for expenditure from reserve account G1-3014-90 for propane at the north tower for $93.63. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve a request for expenditure from reserve G1-3015-00 for annual rental space on Cadillac Mountain in the amount of $1,189.92. (Brown/Blasi 3-0, motion passed) 

MOTION: to accept the request for transfer (Blasi/Joy motion and 2nd withdrawn) Discussion: this is for a one-time payment for riverbank repair in the amount of $3,025.  Half was taken from the 06-23 account.  Commissioner Brown suggested taking funds from account with a balance of $1,290.29. 

MOTION: to take $2,025 from account G1-3011-00. (Brown/Blasi 3-0, motion passed) 

Commissioner Blasi asked the following questions: Does our trial balance, balance as of December 31st?  Treasurer Eldridge responded "I don’t have answers on all four of them". Do revenues and expense accounts reconcile to the control account? They don’t. 

Treasurer Eldridge requested to restore the contingent fund to $100,000 per MRSA Title 30-A §924(1), see §922 (2). Commissioner Blasi thought that it was not wise to do so since the funds have not been used.  No action was taken at this time but may be needed on January 22nd

10:38 a.m.: Break    10:45 a.m.: Back in session. 

Maintenance: 

Director Walls updated the commissioners on his monthly report and expressed his concern with bills that may not be available for the January 19th warrant.  Inmate help is currently unavailable.  Commissioner Brown was concerned with the Tobacco Free Campus Policy violations which are taxing the janitorial and custodial staff.  A recent fire inspection recommended motion sensors in the utility stairwells and hard wired emergency lighting.  A cost effective resolution was implemented.  Commissioner Blasi requested an update on the electricity Standard Offer.  Currently it is at .062 cents.  Emera Transmission Distribution Charges are excessively high.  The ½ cent increase is due to Market Price.  The current rate is month-by-month.  Several employees check on the Bull Hill generator but it is not monitored; the only way to know if it is not working is loss of signal in the RCC.  There is no alert system for the generator.  Commissioner Brown stated that most generators can connect to an IPod, internet, or wireless device to send alerts.  A phone line or internet is needed in order to send a signal; Commissioner Brown disagreed as a radio signal could be used. 

Director Walls requested approval of an RFP to replace the jail roof (including the small section over the district court clerk’s area) (with an asphalt/fiberglass architectural product) as a capital improvement project paid from reserve account number G-3011-00.  This would include strip and resurface as well as soffit repair.  Potential repairs for the underlayment will be provided for in the RFP and included in the fixed cost.  Change Orders would have to be approved.  Commissioner Brown stated that a decision has not been made as to what the County is going to do with the jail; at this point he did not want to throw a lot of money at it.  He would prefer to hold off until the State tells us what they are going to do.  The suggested start date would be approximately May.  Commissioner Joy stated that the jail has to have a roof no matter what happens.  A big part of the expense is setting up access to the riverside of the building.  Director Walls estimated that by this time next year, they may be looking at emergency provisions.  Commissioner Brown stated that if they are going to do something to the jail roof, it may be time to look at the rest of the building.  Commissioner Joy asked if anything that would be put on the top of the courthouse could be housed above the jail.  Director Walls stated that technology is very portable and this may be an option.  The commissioners encouraged him to keep looking into options for further presentation. 

Unorganized Territory: 

As there has been no update on broadband access; Commissioner Brown requested to keep moving forward with this endeavor.  Commissioner Blasi questioned broadband vs. the potential for using the funds for radio (RCC Communications).  TIF funds have not been spent in the UT’s per Commissioner Brown; the way he has read the TIF footprint, Hancock Wind funds should pay for radios.  Broadband quotes have been received by Verizon and Fair Point has provided service to part of Fletchers Landing Township, the problem now is narrowing down how many homes need service.  A house to house survey was suggested.  Supervisor Billings was encouraged to move forward with the Broadband project. 

MOTION: to approve the Small Animal Clinic Contract. (Brown/Blasi 3-0, motion passed) 

UT Supervisor Billings presented an addendum to RCC/UT Agreement for commissioner approval.  Marcia McInnis, the UT Fiscal Administrator has had issues with the payment to the RCC for PSAP.  This addendum stated that we are doing dispatch over and above what is done by State Statute; the addendum would cover the extra dispatch and the cost is the same as prior years.  The agreement is for fiscal year 15/16. 

MOTION: to approve an addendum to the RCC/UT Agreement. (Brown/Blasi 3-0, motion passed) Discussion: Commissioner Brown did not understand the change in this vs. what we have now.  Ms. McInnis is looking for the addendum to account for the RCC funds in the UT budget because PSAP is paid in the County budget.  This is over and above what is normally done. 

Commissioner Blasi questioned Section B of the UT Report and requested updates.  There are no updates until the current contract expires.  Residents in T4 are now bringing their trash to Ellsworth or Burlington. 

Commissioner Blasi questioned if Supervisor Billings expected to report on the LUPC proceedings and questioned if he would be formally sending the commissioners the minutes (which he already receives) and questioned the protocol.  Supervisor Billings stated that he would ask the commissioners how they would like him to proceed whether it be a written report or if the LUPC minutes would be satisfactory.  Commissioner Blasi would like the commissioners to receive minutes, rather than to his own address, and have them distributed to them under a report.  Commissioner Brown stated that he did not need them. 

RCC: 

MOTION: to accept the resignation of Rachel Allen effective January 8, 2016. (Brown/Blasi 3-0, motion passed) Discussion: we are now in need of a Q&A Clerk. 

Director Wellman updated the commissioners regarding the radio transmitter project.  A written update was included in the commissioners meeting book and is available, upon request, in the County Administrators Office.  The owner of Mt. Waldo #1 contacted Director Wellman yesterday to let her know that space is available at the same cost as previously quoted.  A discussion will be held with the people who did the Structural Analysis for confirmation.  Commissioner Joy stated that the County could offer to update the tower and defer rent payment for a number of years.  Safety on Waldo #1 is a concern and is being looked into.  Issues include metal and updated guide wires, as examples.  A copy of the Structural Analysis will be provided to the commissioners.  Commissioner Joy stated that $400 a month is preferable to $1,250 per month and encouraged Director Wellman to continue with her research into the project.  The costs for upgrades from Revision F to Revision G was questioned by Director Wellman; she was instructed to move forward with the Structural Analysis for Waldo #2.  Regarding the RFP, this may be a sole source issue but may have to go out to RFP. 

MOTION: to remove administratively, Lori Bartlett from the employment rolls. (Brown/Blasi 3-0, motion passed) Discussion:  Commissioner Blasi questioned if someone was available to take up the slack for this person.  There was no slack as part time employees were not used in 2015.  The Q&A person could be trained to do both dispatch and Q&A but, in Director Wellman’s opinion, they should be kept separate.  Combining the Q&A position and dispatcher position may be determined to be a Union position.  The workload of the dispatchers has double in recent years.  The union contract stipulates that full-time employees have overtime preference over part-time employees. 

Sheriff: 

Jail Administrator Richardson requested approval to pay Cpl. Christopher Stanley for working out of classification. 

MOTION: to approve the request to pay Cpl. Christopher Stanley for working out of classification. (Brown/Blasi 3-0, motion passed) Discussion: Commissioner Blasi requested monthly reports regarding this position. 

MOTION: to approve the hire of Matthew Clark of Ellsworth and Hunter Corson of Brewer as part-time, on call, as needed corrections officers, at the rate of $12 per hour, effective January 16, 2016.  This position will not exceed 29 hours weekly. (Joy/Blasi 3-0, motion passed) 

MOTION: to administratively remove Alexandria Averill, Daniel Larry, Amy Peplowski and Levi Soper from the employment rolls. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve the promotion of Matthew Saucier-Gilbert to the position of Jail Corporal at Step 10D $17.20 per hour, effective February 6, 2016. (Brown/Blasi 3-0, motion passed) 

MOTION: to approve the promotion of Dan Davis to the position of full-time temporary corrections officer at the rate of $13.50 per hour, effective February 6, 2016. (Brown/Blasi motion and 2nd withdrawn) Discussion: Commissioner Brown questioned if by adding this person, would it put us over our 5% ACA limit.  The answer will be presented at the January 22nd meeting. 

Registry of Probate: 

Register of Probate, Gale Coughlin requested commissioner approval to increase Publication Fees from $50 to $65 for Name Changes only.  The charge from the paper is “per inch.” 

MOTION: to approve the request to increase Publication Fees from $50 to $65 for Name Changes only. (Brown/Blasi 3-0, motion passed) 

11:58 a.m.: Break for Lunch      12:25 p.m.: Back in session 

Commissioner Blasi stated that he has not received an EMA monthly report in a while, he would like to receive them. 

County Administrator:

CA Conlogue requested approval to reimburse a retiree for supplemental health insurance.  A discussion followed regarding revenues and expenditures of retiree health insurance.  Commissioner Joy suggested contacting all retirees to suggest and alternate supplemental plans in order to ask them to switch.  In the long term the switch would benefit both the retiree and the County. 

MOTION: to grant the request of Retiree Rosemary Campbell to be reimbursed for her supplemental health insurance, a blanket letter will be sent to retirees suggesting a possible move to this plan. (Brown/Blasi 3-0, motion passed) Discussion: the retiree contribution to the county would cease. 

MOTION: to accept the resignation of EMA Deputy Director/Planner Edward Pontbriand, effective December 24, 2015. (Brown/Blasi 3-0, motion passed) 

MOTION: to accept the resignation of Jessica St. Germain, effective May 20, 2016. (Brown/Blasi 3-0, motion passed) 

Commissioner Joy requested to change the order of items 11 d and e. 

MOTION: to enter into Executive Session under MRSA Title 1 §405 6A, to discuss a personnel matter with the County Administrator. (Joy/Brown 3-0, motion passed) 

Commissioner Joy called the meeting back into regular session at 2:04 p.m. and stated that moving offices had been discussed.  The County Administrator would either stay where he is or move to the current Personnel Office: CA Conlogue preferred to stay where he is.  The UT Supervisor will move to the current personnel office, the personnel coordinator will move to the current UT office, and the Finance Assistant/Clerk will move to the current research room; DMV duties will move to her desk/office.  Commissioner Joy suggested (his opinion only) that access to the Treasurer’s Office, Personnel and the County Administrator’s Office would be through the Finance Assistant/Clerk, the Treasurer’s Office door would be locked to entrance from the main hallway as Treasurer’s Office employees need to pay attention to what they are doing without interruption.  Access to the County Administrator’s Office would be through the stairwell.  Administrator Conlogue stated “we’ll plan it and see how it comes together, it should work.” 

Commissioners Blasi read the following statement: “As stated when I introduced the CA priorities, telling the CA on record is a matter of public interest.  The Office of Financial Affairs analysis took 3 months to report.  When investigating, the CA should have known that the Accounts Receivable was not reconciled by the Chief Financial Officer with the Accounts Payable.  He should have also reported the TRIO problem as soon as he was aware of it.  The training of the treasurer on all financial operations should have been emphasized by the CA beginning in July and continuing until complete.  Currently, I do not have confidence that all financial report requests are being met, or that time worked to produce an entry free audit and is being noted for future reference.  The ACA compliance updates should have been monthly by the CA.  This agenda contains no recommendation for a Treasurers Office employee to be a PHI or a 5 year Capital Improvement Plan.” 

CA Conlogue stated that the Office of Financial Affairs evaluation took longer than expected; he apologized and stated that at the time he was working more with personnel.  Regarding the TRIO problem, they were hoping it would be fixed sooner rather than later, Commissioner Joy stated that it was the responsibility of the Treasurer or Finance Office; as long as numbers were accurate at the end of the year it should be fine.  Daily priorities took priority of tracking the correction of the problem.  Regarding training of the Treasurer, that is not in the expertise of the County Administrator.  Commissioner Brown stated that “we” are not responsible for training the treasurer; it is not the CA’s responsibility to train the Treasurer, it is the responsibility of the treasurer.  That was not enough for him, stated Commissioner Blasi.  Commissioner Blasi questioned if the CA was logging hours required to produce an auditor’s report containing no suggested journal entries.  Commissioner Joy reminded Commissioners Blasi that some Journal entries may need to be logged by the Auditor.  Commissioner Blasi stated that “we just don’t agree.”  Cross training is continuing with the first session beginning at the end of this month.  Commissioner Blasi stated that he was looking for a more concentrated effort.  

Commissioner Joy questioned Administrator Conlogue regarding where we were in the health account.  A mystery was solved yesterday; a $631,000 payable was on the books at the end of December 2014, that bill was held for 5 weeks until the reinsurer sent us a check for the funds.  It does not show up in the 2015 figures because it was a 2014 bill.  He is getting closer to resolving the question.  Because the jail is a separate department on a fiscal year, we need to add those numbers to the total.  His numbers will be questioned at the January 22nd meeting. 

Commissioner Brown stated that the RCC Committee needs a commissioner to sit on it; he suggested that Commissioner Joy do so.  He would like the heroin epidemic discussed with the Sheriff in order to offer creative answers and suggestions to save lives.  A match in funding may be available to help with the fight.  Education, Enforcement and Counseling are the three major areas that need to be addressed. 

Commissioner Blasi would like to know the status of the following AR Accounts: Town of Castine, Stonington, Swan’s Island and Town of Tremont (for Town Contracts).  He would like to know if the commissioners were still expecting these as offsetting revenues for 2015.  Commissioner Brown stated that he would question when the AR was last brought up to date (January 7) and if they have already been paid, especially Swan’s Island.  Commissioner Joy suggested asking the Treasurer the following questions: has it been paid, is it billed quarterly, when you see something that says 90 days, if it is billed quarterly it’s not overdue.  Commissioner Blasi stated that perhaps the towns think they have already paid or they owe for 2015 and we are not getting anything.  He stated that ‘you would think that the towns would like to pay by December 31st.”  This question should be resolved by January 22nd

MOTION: to adjourn. (Brown/Blasi 3-0, motion passed) 

Respectfully, 

Cynthia DePrenger
Personnel Coordinator

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