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COMMISSIONERS SPECIAL MEETING

 Audio recordings of the meeting are available upon request

Commission Chairman, Steven E. Joy called the regular meeting of the Hancock County Commissioners to order at 8:03 am on Tuesday, December 13, 2016 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Blasi in attendance.

Approval of ICON Service Probate Contract

MOTION: to approve the ICON Service Contract (Brown, Blasi/ 3-0, motion passed)

MOTION: to authorize the Chairman to sign the contract (Brown/Blasi 3-0, motion passed)

Corrections Contract

Discussion: Commissioner Joy moved the corrections contract to the end of the discussion.

Hiring of Clerk (PT Admin. Office) Discussion:

CA Adkins said he was looking for permission to advertise for a part time clerk. There was some discussion on the clarification of duties, expected hours, and which budget line would be used to fund the position.  Commissioner Joy moved the meeting to the next discussion item, saying he would address this issue again later.

2005 Chevy Impala Bid Winner- Declined bid

Sheriff Kane explained the bid was declined for a medical reason. His recommendation was to accept the bid for $425.00 from Jean and George Rice.  Commissioner Brown said it was protocol if the winning bid was declined to drop to the next bidder. 

MOTION: to sell the 2005 Chevy Impala to the next highest bidder for $425.00 (Brown/ Joy 3-0, motion passed)

Commissioners Budget Workshop

Commissioner Brown expressed concern about moving money into a capital account for building maintenance. Sheriff Kane said they have not settled funds from the 2015 town contract; that money had been rolled into undesignated funds. There was some discussion on the historical process of moving funds into the capital account- that process did not occur in 2015. None of the funds have been transferred for 2016 either. Commissioner Brown asked how many vehicles had been purchased in 2016. Sheriff Kane indicated 3 vehicles had been purchased, from Dept 10. Discussion followed about the number of vehicles that are going to be purchased, and from what accounts. Commissioner Brown said he would like to see the gas and the mileage itemized on the town accounts. Commissioner Joy asked about the number of cars the Sheriff was looking to purchase. Sheriff Kane said 2 in dept 10 and 2 in dept 12. CA Adkins suggested Sheriff Kane use the G account, and the balance would be spent out of 2016 Town Contract. Discussion followed on the best way to fund the purchases.

Commissioner Joy called for a break 9:37; meeting resumed at 9:50

MOTION: To take $10,200 from the 2016 Town Contract account (Dept#12) to be combined with the $14,000 in the G 3011-70 and G 3014-60 accounts to purchase a cruiser in the 2016 budget (Joy/Blasi, 3-0) Discussion: Commissioner Brown asked if there was ever a line for the vehicle in the Town Contracts and both Commissioner Joy and Sheriff Kane said no; it was just whatever was left over at year end. In the 2017 Budget, there is a line item for the vehicle purchases.

To continue with Dept12, 13 & 46: Joy stated that the Revenue account G1-3014-60 should be eliminated because of the transfer from the 2016 budget. But CA Adkins said it needs to stay there but it should state account #30-11-70 as it will be transferred in the new year.

MOTION: to approve Dept 12 Revenues of $295,191 (Brown/Joy 3-0, motion passed) this does not include the $5,200 Swan’s Island stipend.

MOTION: to approve Dept 12 Expenses of $274,547 (Brown/Blasi 3-0, motion passed) this does not include the $5,200 Swan’s Island stipend.

MOTION: to approve Dept 13 Revenue of $115,000 (Brown/Blasi 3-0, motion passed)

MOTION: to approve Dept 13 Expenses of $104,581 (Brown/Blasi 3-0, motion passed)

MOTION: to approve Dept#46 Revenues of $154,564 (Brown/Blasi 3-0, motion passed)

MOTION: to approve Dept#46 Expenses of $257,744 (Brown/Blasi 3-0, motion passed)

Discussion: Commissioner Brown asked if there will there be a huge spike in wages in 2018 due to the “swap out” of the MDI agent; Sheriff Kane said no as it is now a State funded position. Commissioner Joy stated that the amount of OT in the 2017 Budget is high and is wondering if the “scheduled OT” within the SO, RCC & Jail should be monitored more closely. Commissioner Brown asked if the canine OT will be reimbursed by the State and Sheriff Kane said no, it will be an ongoing cost to the County. Commissioner Brown asked if Washington County wanted to use the dog, could we bill them for the use. Sheriff Kane said he would not charge Washington County for a human deputy and he would also not charge them for a canine.

MOTION: to approve Dept 2 EMA Revenues of $92,600 (Brown/Joy 3-0, motion passed) 

MOTION: to approve EMA: Exp $181,341 (Brown/Joy 3-0, motion passed)

Discussion: Due to the injunction on the new Federal Exempt law, the Commission voted to return the Deputy Manager (01-110) line to the original amount based on the 1.5% increase over prior year’s salary. 

MOTION: to approve Dept. 3 District Attorney Revenues of $34,500 (Brown/Joy 3-0, motion passed)

MOTION: to approve Dept. 3 District Attorney Expenses of $345,098 (Brown/Blasi 3-0, motion passed) (the line item# 30-200 Professional Services $1,000 is removed)

MOTION: to approve the Dept. 4 Commissioners Revenues of $15,000 Brown/Joy 3-0, motion passed

MOTION: to increase account # 01-130 by $24,568 (this is taken from the Treasurer’s Office) (Brown/Motion did not receive a second)

MOTION: to approve the Dept. 4 Commissioners Expenses of $272,623 Brown/Joy 3-0, motion passed (the part time clerk will be 20 hrs at $12)

Discussion: This includes an increase to 20 hours, previously 10, under line (01-130) for the new part time clerical position.

Treasurer: Rev $41,000 the Commissioners agreed that the excise tax for planes and UT admin fees (which goes to Dept. 20) should be added to the Treasurer’s Dept.

MOTION: to approve Dept. 5 Treasurer Revenues of $55,750 (Brown/Joy 2-0-1, Blasi abstains due to the Airport Admin fee)

MOTION: to approve Dept. 5 Treasurer Expenses of $130,239 (Brown/Blasi 3-0, motion passed (removed the 30 hours for the clerk position from line 01-130 in Dept. 5)

MOTION: to approve the Dept. 6 Maintenance Revenues of $64,810 (Brown/Blasi 3-0, motion passed

MOTION: to approve the Dept. 6 Maintenance Expenses of $418,127 Brown/Blasi 3-0, motion passed (Line 70-300 was reduced to $10,000)

MOTION: to approve the Dept. 7 RCC Revenues of $109,405 (Blasi/Joy 3-0, motion passed)

MOTION: to approve the Dept. 7 RCC Expenses of $699,470 (Brown/Joy 3-0, motion passed) Discussion: the Commissioners expressed that the overtime amount is very high and needs to be monitored more closely. There should be some thought to implementing schedule changes for hours & days worked.

Probate: Rev $117,500 approved previously. Commissioner Joy expressed the need to increase the salary of the Register of Probate.

MOTION: to approve the Dept 8 Probate Expenses of $183,642 (Brown/

This motion did not receive a second- Commissioner Blasi said it was approved previously and Commissioner Joy did not second due to Register of Probate salary.

MOTION: to approve Dept. 9 Deeds Revenues of $728,700 (Brown/Blasi) (Commissioner Brown withdrew his motion, 2nd Blasi)

MOTION: to move R 102 / Fees to $500,000 and R 103 / Copy Fees to $65,000, making Revenues $740,700 (Brown/Joy 3-0, motion passed).

MOTION: to approve Dept 9 Deeds Expenses of $272,215 (Brown/Blasi 3-0, motion passed)

MOTION: to approve Jail 2017 CAP of $1,747,420 (Brown/Joy 3-0, motion approved)

MOTION: to move the Dept 14 Communications Revenue to $2,000 (Blasi/Joy 3-0, motion passed)

MOTION: to approve Dept. 16 Debt Services Revenues $319,500 (Joy/Brown 3-0, motion passed)

Third Party Donations: Revenues $165,835 were previously approved.

MOTION: to move the Dept. 20 Health Insurance Revenue to $110,000 (Blasi/Brown 3-0, motion passed) 

Airplane excise taxes and UT admin fee to be moved to Treasurer’s Office revenues

MOTION: to approve the Dept. 20 Health Insurance Expenses of $1,020,000 (Blasi/Brown 3-0, motion passed)                                                                                                                                         

MOTION: to approve the /Dept. 30 Reserves Expenses of $39,000 (Joy/Blasi 3-0, motion passed)

Discussion: these funds are used for the sick time sell off with Union employees

After updates from today, the front sheet of the 2017 Budget has now changed to $5,521,606 with a change of 2.39% increase from 2016.

MOTION: to approve the 2017 Budget at $5,521,606 (Brown/failed for lack of a 2nd). Commissioner Blasi wanted to transfer in $100,000 from the Community Benefit monies to reduce the amount to taxation.  Discussion followed, explaining why the money is not available even though it is listed on the ledger; $200,000 is listed as unused but we have committed $400,000 to the upcoming 2017 budget.

Break at 1:20, back at 1:30

MOTION: to approve the Hancock County Corrections 2016-2018 Collective Bargaining agreement (Brown/Joy 3-0, motion passed) Discussion: Commissioner Brown has been at several meetings as a Commissioner and he wants to thank the Jail employees on how they worked with the labor negotiators and the Jail Administration.

CA Adkins presented the Health Insurance Buyout document for signature by the Commissioners.

MOTION: to approve the Health Insurance Buyout for 2017 (Brown/Blasi 3-0, motion passed)

A long discussion followed regarding the Community Benefit funding. Commissioner Joy stated that the budgets are more streamlined than they have ever been.  Commissioner Brown expressed hope that we will have excess this year because the Dept Heads are working more diligently on using accurate revenues & expenses.

CA Adkins asked if the Commissioners would approve the 2017 Budget; Commissioner Joy stated he is still not OK with the Probate budget even though it had been previously approved.

MOTION: to approve the 2017 Budget at $5,521,606 (Brown/Joy 2-1, Blasi opposed, motion passed)

Discussion: Commissioner Joy expressed that the Commission should make a commitment to take an honest at the pay scale for exempt employees in the near future.

MOTION: to adjourn the meeting at 2:10pm (Brown/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah S. Knowlton

Executive Assistant to the County Administrator

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