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COMMISSIONERS REGULAR MEETING

Audio recordings of the meeting are available upon request

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, April 4, 2017 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

 Chairperson Blasi opened the Airport Tractor Bids. The results are as follows:

 

Vendor

Base Price

Trade in allowance

Net Difference

Ingraham Equipment Co

$104,000.00

$4,000.00

$100,000.00

Ingraham Equipment Co

$107,605.00

$4,000.00

$103,605.00

Union Farm

$107,000.00

$5,000.00

$102,000.00

Dorrs Equipment

$119,000.00

$22,500.00

$96,500.00

Hammond Tractor

$143,375.01

$5,000.00

$138,375.01

Hammond Tractor

$128,570.33

$5,000.00

$123,570.33

Hammond Tractor

$123,238.58

$5,000.00

$118,238.58

Greenway Equipment

$96,836.46

$8,000.00

$88,836.46

Greenway Equipment

$95,346.24

$8,000.00

$87,346.24

Greenway Equipment

$96,525.23

$8,000.00

$88,525.23

Greenway Equipment

$83,112.52

$8,000.00

$75,112.52

Greenway Equipment

$82,801.29

$8,000.00

$74,801.29

Greenway Equipment

$81,622.30

$8,000.00

$73,622.30

 Adjustments to/approval of agenda:

MOTION: to move item 9A to item 3C Clark/Blasi 3-0, motion passed)

 Public Comment: none

 COMMISSION BUSINESS:

OLD BUSINESS:

MOTION: To approve the minutes of the March 7, 2017 Commissioners’ Regular Meeting, and the March 21, 2017 Commissioners’ Special Meeting (Brown/Clark 3-0, motion passed)

 AIRPORT:

Airport Manager Madeira gave his monthly report. Some improvements to the terminal building lighting have been made. Manager Madeira will be back next month with a proposal to amend the airport minimum standards.  There was some discussion on President Trump’s proposed budget and the impact that the loss of funding may have on the airport.

 MOTION: Approval to send three (3) Airport Rescue Fire Fighters to FAA required Live Burn training out of State (in NH) on April 19,  2017 (Brown /Clark  3-0, motion passed)

 MOTION: Approval of the Lease and Operating Rights Agreement between County of Hancock, Maine and Enterprise Rent-A-Car Company of Boston, LLC (Brown /Clark 3-0, motion passed)

 MOTION: Approval of the Lease and Operating Rights Agreement between County of Hancock, Maine and The Hertz Corporation (Brown /Clark 3-0, motion passed)

 MOTION: authorization for a Commissioner to sign the 2017 FAA AIP grant applications on April 28, 2017 (Brown /Blasi , 2-1, Clark opposed, motion passed)

Commissioner Clark expressed that the Airport Manager should be able to sign the document, in order to avoid the risk of delay.

Employee Recognition:

The Commission Recognized Corrections Officer Michael Butters for graduating The Basic Correction Officer School on March 27, 2017 as valedictorian of his class.

UNORGANIZED TERRITORY:

UT Supervisor Millard Billings reported that the Gassabius Bridge is a dead issue, as one of the landowners has no interest in repairing the bridge. 

Supervisor Billings presented 2 possible sign choices from Sierra Signs for the Commissioners to review.  There was some discussion on the placement of the sign.

 MOTION: to approve option 1 for the route 1A location (Clark/Blasi 2-1, motion passed, Brown opposed) Discussion: Billings said the money will be taken out of the unorganized territory road account; the Commission did not oppose this. 

 

Discussion: using CBA funds in recognition of Franklin’s service to the Windfarms

Commissioner Clark expressed that the county should use some of the money that was labeled fire truck, as it was designated for  fire service, to provide the Franklin Fire Department the remaining $10,000 needed for the purchase of a fire truck, on the condition that they be awarded funds by December 31 from the federal grant they have applied for.  Commissioner Brown said that he had no problem with this,  except that  we need to do more due diligence with Eastbrook and Aurora, and give them the same opportunities. 

 

 MOTION: that Hancock County provides Franklin Fire Dept $10,000 from the CBA fire truck account G3 025-10 provided the Franklin Fire dept is awarded funds from their federal grant request prior to December 31, 2017 (Clark/Blasi 2-1, motion passed, Brown opposed)

Discussion: Commissioner Brown questioned whether we would be entering in a MOU with Franklin Fire Dept. regarding this.  He said he is not opposed to this, and pointed out that we don’t have all the CBA money yet, and their grant hasn’t been approved yet.

 Break 9:51

Back in session 10:05

DEEDS:

MOTION: to accept the resignation of Elizabeth Austin, effective March 1, 2017 (Brown/Clark 3-0, motion passed)

 MOTION: Approval to advertise for a temporary full time Clerk’s position, through August (Brown/Clark 2-1, motion passed, Blasi opposed)

Commissioner Blasi is opposed because there was no mention of the account in the motion.

Discussion: the intent of the board is that it will be taken from account 09-01-110

 MOTION: to accept the Registrar’s recommendation for software proposal: Fidlar Technologies, using Account # 09-30-500 (Brown/Clark 3-0, motion passed)

Discussion: There was some discussion on the price in the contract, as it was lower than the price of the bid. Register Curtis was instructed to go back to the vendor and get the best price, not to exceed $3,770/month.

TREASURER’S OFFICE:

MOTION: to approve the March GF, Airport, and Jail payroll Warrants #17-8, #17-9, #17-10, #17-11 and #17-12 in the aggregate amount of $384,171.57 (Brown/Clark 3-0, motion passed)

MOTION: to approve the March Courthouse, Airport and Jail expense Warrants #17-19, #17-20, #17-21, #17-22, #17-23, #17-24, #17-25, #17-26, and #17-27 in the aggregate amount of $514,074.15 (Brown/Clark 3-0, motion passed)

Commissioner Blasi would like to see budgeting for the Risk Pool done differently, perhaps in one overall account.

MOTION: to approve the UT payroll warrants #17-35, #17-36, #17-37, #17-38, and #17-39, in the aggregate of $1,440.03 (Brown/Clark 3-0, motion passed)

MOTION: to approve the March UT expense warrants #17-16, and #17-17, in the aggregate amount of $34,495.71 (Brown/Clark 3-0, motion passed)

MOTION: to approve March expenses in the health account of $198,129.06 (Brown/Clark 3-0, motion passed)

AIRPORT TRACTOR BID:

MOTION: to approve the Airport Manager’s recommendation of accepting Bid #1 of Greenway equipment for a 2017 John Deere Tractor $88,836.46 (after trade-in of $8,000) using account # G2 3010-30 Equipment overhall reserve account (Brown/Clark 3-0, motion passed)

Commissioner Clark expressed that he was pleased that of all bids submitted, the winning bid was from a vendor in Hancock County.

RCC:

CA Adkins gave the monthly report in the absence of Director Wellman.  Mt. Waldo tower- he reported that the landowner and the tower owner are working to come to an agreement. 

MOTION: to reappoint Harold Page to RCC Advisory Committee for a term of 3 years (Brown/Clark 3-0, motion passed)

MOTION: to approve the Dispatch Proclamation Week of April 9-15 and enter the Proclamation in the minutes of today’s meeting (Brown/Clark 3-0, motion passed)

SHERIFF:

MOTION: to approve the 2017 Swans Island and Stonington contracts (Brown/Clark 3-0, motion passed)

MOTION:  to approve out of state travel to Massachusetts for ZETX class (Brown/Clark 3-0, motion passed)

Discussion of the sale of the 2 Ford Interceptors funds from March Commissioners meeting

MOTION: to place the balance of funds (after $2,400.00 as budgeted revenue) in reserve account G1 3 014-60 (Brown/Clark 3-0, motion passed)

MOTION: to approve the continuance of Sgt. Merchant’s unpaid leave for another 30 days with a return to work date no later than May 31, 2017 (Brown/ Clark 3-0 motion passed)

MOTION: To remove Marcus Quiles and Christopher Ring from Hancock County's payroll (Brown /Clark 3-0 motion passed)

MAINTENANCE:

Maintenance Director Dennis Walls gave his monthly report.

MOTION: to accept the resignation of Lorenzo Severance effective April 7, 2017 (Brown /Clark  3-0 motion passed)

Discussion on the jail retaining wall: Director Walls met with Lewis and Malm , they feel that they  can do the job for us at about the same cost that was in the original proposal- roughly $28,000.  There was some concern about the water that continues to drip and freeze.  Walls will talk with Lewis and Malm about a solution.

The Emergency Preparedness Plan should be updated next month.

Energy Management System update: Walls did not get much info about add on pieces. Siemens will come in and do survey, but they will charge us and then get reimbursed if we choose to work with them.  The choice is to redesign or fix what we have.

There was some discussion on the state of the old Jail; it should be repaired before the next freezing season. Commissioner Clark asked Director Walls to get a quote on repairing the rows of bricks that need securing the side facing the courthouse and the side facing the river, then send the quote to the Historical Society. 

COUNTY ADMINISTRATOR:

Administrator Report

The abatement schedule for April 11, 2017 was reviewed; 4 of them are scheduled.

There was some discussion on scheduling a meeting with the communications committee to discuss the future of PSAP.

MOTION: To remove from payroll Stephanie Scott, PT legal secretary (DA) effective January 6, 2017 (Brown/Blasi 3-0 motion passed)

MOTION: to adjourn 1:10 pm (Brown/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Executive Assistant to the County Administrator

 

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