Commissioner Agendas & Minutes
COMMISSIONERS REGULAR MEETING
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Audio recordings of the meeting are available upon request
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, May 2, 2017 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Chairperson Blasi recognized Karyn McCarty for 15 years of service to the County. Ms. McCarty was not able to be in attendance.
Chairperson Blasi opened the cruiser bids. The results are as follows:
Quirk Ford of Augusta
Adjustments to/approval of agenda: none
Public Comment: none
MOTION: To approve the minutes of the April 4, 2017 Commissioners’ Regular Meeting, the April 11, 2017 Commissioners’ Special Meeting, and the April 21, 2017 Commissioners’ Special Meeting (Brown/Clark 3-0, motion passed)
Airport Manager Madeira gave his monthly report. He is moving forward with a draft of the airport minimum standards. Manager Madeira presented letters from Jacobs Engineering, the consultant, with recommendations that the award of the contract for Stormwater Basin Improvements be awarded to Sargent Corporation and the award of the contract for Repainting Airfield Markings should be awarded to JJ Cunningham LLC, both after the federal grant award is received.
MOTION: Approval to accept the proposal from Harold MacQuinn, Inc. to repair the collapsed catch basin frame and grate located on TWY C and to conduct other pavement repairs to the top of the ramp using account G 2-3010-20 in the amount of $2,490.00
(Blasi/Clark- Blasi withdraws motion, Clark withdraws 2nd)
MOTION: Approval to accept the proposal from Harold MacQuinn, Inc. to repair the collapsed catch basin frame and grate located on TWY C and to conduct pavement repairs to the top of the ramp and other areas using account G 2-3010-20 in the amount of $2,490.00 (Blasi/Clark 3-0, motion passed)
UT Supervisor Millard Billings gave his monthly report. He reported on the fire contracts, stating those would be on June’s agenda. Billings reported that he and Zack Steele of Hancock County Soil and Water had recently met with Friends of Lead Mountain Pond; they may be looking for federal funds to replace the Starvation Brook dam and may be approaching the Commissioners for assistance.
Supervisor Billings received a notice from Sun Edison regarding a hearing to consider approval of a disclosure statement for reorganization.
MOTION: Approval to accept the renewal of Airline Lodge and Snack Bar Retail Off-Premise malt liquor license (Brown/Clark 3-0, motion passed)
There was some discussion on the funding for the Mount Waldo tower equipment, and what funds could be used for that purpose. Billings reported potential sources may be TIF money from Bull Hill Wind and Hancock Wind. The footprint for spending the money is different in each district. There are also Community Benefit funds. Billings said the Dept of Economic and Community Development (DECD) oversees and approves the TIFs, and suggested we invite Laura Santini-Smith (of DECD) to come to a Commissioners meeting or workshop and discuss the project in the beginning stages. The bid amount from Brown’s for the radio equipment was discussed, as well as the impact of weather and icing on the equipment and cables, and what kind of building would be needed. Director Wellman was directed to put together a complete plan including ice protection for the cabling and the building.
MOTION: to approve the April GF, Airport, and Jail payroll Warrants #17-13, #17-14, #17-15 and #17-16 in the aggregate amount of $319,833.77 (Brown/Clark 3-0, motion passed)
MOTION: to approve April Courthouse, Airport and Jail expense Warrants #17-28, #17-29, #17-30, #17-31, #17-32, #17-33, in the aggregate amount of $486,233.13 (Brown/Clark 3-0, motion passed)
MOTION: to approve the April UT payroll Warrants #17-40, #17-41, #17-42, #17-43 in the aggregate of $1,264.90 (Brown/Clark 3-0, motion passed)
MOTION: to approve the April UT expense warrants #17-18, #17-19 in the aggregate of $11,277.00 (Brown/Clark 3-0, motion passed)
MOTION: to approve the April expenses in the health account of $84,185.37 (Brown/Clark 3-0, motion passed)
RCC Director Wellman gave her monthly report. There was some discussion on staffing issues in RCC and how to avoid the high overtime costs. There is an option to hire part time dispatchers who were fully certified, and pay them the starting wage of a full time HCRCC employee. The Commission was not opposed to this option, provided that the Union agrees, in writing, that it would not pose an issue.
MOTION: to appoint Peter Vogel to another term as the elected official to the HCRCC Advisory Committee (Brown/Clark 3-0, motion passed)
MOTION: to appoint HCFFA nomination Thomas Morris of Brooklin to the HCRCC Advisory Committee for a 3 year term (Brown/Clark, 3-0 motion passed)
MOTION: to approve cruiser bid from Quirk Motors, for 2017 Tahoe in the amount of $24,800 after trade using account E10 70-300 vehicle reserve (Clark/Blasi 2-1, motion passed, Brown opposed)
Commissioner Brown thought money could be saved by the purchase of a smaller SUV. The trade in vehicle is a Tahoe.
MOTION: to approve out of state travel for Richard Bishop (Clark/Brown, 3-0 motion passed)
This is for curriculum development of jail standards and jail operations, in June of 2017, tentatively in Reno, Nevada, although it may be transferred to Washington, DC. Cost is about $3,000, and account 10-07-100 will be used. Major Bishop was selected by the National Sheriffs’ Association as a content expert on national jail standards. He was 1 of 4 selected from across the country to participate in the curriculum development.
MOTION: Approval to purchase utility trailer from the Town of Osborne for $1,500 using account #10-70-100 (Brown/Clark 3-0, motion passed)
MOTION: to give the Sheriff the authority to dispose of the currently owned trailer and use the funds to offset the purchase of the new one (Clark/Blasi 3-0, motion passed)
Discussion: out of state travel for Lt. Frank Shepard and JAA Amy Smith
This travel is for training for the Prison Rape Elimination Act. It will be held in Phoenix Arizona, in October. With this training, Hancock County Jail would be in compliance with federal law, and would allow us to house federal inmates in 2018. The Commission agreed to give tentative approval for the travel.
Jail Administrator Richardson gave an update on 3 people who have gone through the workforce recovery program. They have been successful in their job search efforts, and feedback from inmates has been very positive. Commissioner Brown expressed that JA Richardson and Lt. Frank Shepard have contributed to the success of the program. JA Richardson updated the Commission on how Lt. Shepard developed a system to itemize the health care bills of inmates in order to reduce the cost to the County.
MOTION: Request approval to hire Carli Carter of Otis for the temporary part time clerk position at a rate of $12 per hour, effective May 6, 2017 (Brown/Clark 3-0,motion passed)
Curtis said she is expected to work 40 hours until August.
MOTION: Pursuant to registry of deeds appointment of Kathy Zerrien as Deputy Register of Deeds, pay her at step 9D, rate $16.12, effective May 6, 2017 (Clark, motion fails for lack of 2nd
MOTION: to approve Register of Deeds appointment of Kathy Zerrien as Deputy Register of Deeds at step 9D, rate $16.12, effective May 6, 2017 (Brown/, motion fails for lack of 2nd
MOTION: to approve Register of Deeds appointment of Kathy Zerrien as Deputy Register of Deeds at step 9D, rate $16.12, effective May 6, 2017 (Brown/Blasi 2-1, motion passed, Clark opposed)
Commissioner Clark is opposed to the Commissioners act of exercising authority to approve the Register’s selection of deputy.
Back in session 11:08
Maintenance Director Dennis Walls gave his monthly report.
Discussion: Old Jail resolution, including repair
Discussion included creating a barrier on the courthouse side of the old jail, this would reduce parking. Marking the building would show the public that we are taking action, but it doesn’t fix the problem. There was some discussion on a letter from the County to the Historical Society in 2007, illustrating that no progress has been made. Demolishing all or part of the old jail was discussed. Commissioner Clark suggested we do the $4000 worth of work and send the bill to the Historical Society. Commissioner Brown thought we should give them the choice up front. CA Adkins will send a letter to the historical society stressing that the Commission expects an answer on May 16 regarding their intentions for brick repair.
MOTION: We notify the historical society that we want their cooperation in fixing the building for which we will pay the expense with a strict repayment plan (Clark/ fails for lack of 2nd
Back in session 12:02pm
Andrew Sankey, Hancock County EMA Director, introduced Mr. Bruce Fitzgerald, Director of Maine Emergency Management Agency. He meets with Director Sankey monthly. Fitzgerald outlined for the Commission what MEMA does, and highlighted the gains made in the last few years, include cybersecurity. He explained the avenues for maintaining contacts among the various agencies. Fitzgerald spoke about agency funding and the impact of the current administration’s projected budget. He reviewed some points of Homeland Security, including critical infrastructure protection and first responder training/exercises. Fitzgerald informed the Commission of successes in 2016 and potential challenges for 2017. Fitzgerald said he wanted to leave the Commission with the thought that the 3 people working in Hancock County’s EMA dept have a very big job.
Lewis & Malm update on Jail retainer wall RFP:
Charles Earley from Lewis and Malm submitted a fee proposal for the Hancock County Jail Day Yard & Retaining Wall Renovation Project. The projected cost of the proposal is $34,950.
MOTION: to engage Lewis & Malm to develop an RFP regarding the Hancock County Jail Day Yard & Retaining Wall Renovation Project and based on the architectural and engineering proposal dated the 27th of April, 2017 (Brown/Clark 3-0, motion passed)
MOTION: to pay for the project out of Community Benefits Funds account G 3-3025- 00 (Brown/Blasi 3-0, motion passed)
Mr. Earley will come back to the Commission on June 6.
Discussion: $50,000 Community Benefit Grant Funding Cycle:
The Commissioners agreed to not engage in a grant funding cycle at this point.
MOTION: Executive Session under MRSA Title 1§405 6(A) to discuss a personnel issue (Brown/Clark 3-0, motion passed)
MOTION: to give VOYA consent for the GMIR changes (Clark/Brown 3-0, motion passed)
There was some discussion on the future of PSAP with Hancock County RCC. There will be further discussion at the May 16 CSM.
Executive Session under MRSA Title 1 §405 6(D) to discuss union contract negotiations (Brown/Clark 3-0, motion passed)
MOTION: to adjourn 3:05 pm (Brown/Blasi 3-0, motion passed)
Executive Assistant to the County Administrator