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COMMISSIONERS REGULAR MEETING

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Brown at 8:30 am on Tuesday, August 1, 2017 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Clark and Blasi in attendance.

Adjustments to/approval of agenda:

MOTION: Move item 8A, insert between 1 and 2 (Clark/Blasi 3-0, motion passed)

MOTION: Move to 1D- action on a commission chair position (Clark/ Brown 3-0, motion passed)

Commission Business:

OLD BUSINESS:

MOTION: to approve the minutes of the July 11, 2017 Commissioners’ Regular Meeting, the minutes of the July 12, 2017 Commissioners’ Special Meeting, and the minutes of the July 25, 2017 Commissioners’ Special Meeting   (Clark/Blasi, 3-0 motion passed)

Action on Commission chair position: 

MOTION: that Percy L. Brown be removed as chairman and Antonio Blasi be reinstated as chairman of the Hancock County Commission for the balance of the 2017 calendar year (Clark/ Blasi 3-0 motion passed)

DEEDS:

MOTION: Approval to hire Jamie Trader of Ellsworth for the full time deeds clerk position at grade 6 step C $13.36 per hour, to be paid out of E 09-01-130, effective September 2, 2017 (Clark/Brown 3-0, motion passed)

When asked why this employee should begin at step C rather than step A, Register Curtis said this applicant had ten years of customer service skills and banking, so that would put her higher on the scale. 

PUBLIC COMMENT:

Hendrick Gideonse was recognized by Commissioner Blasi, and was given the 3 minutes to speak, which is allowed by the public comment policy. His topic was County leadership and Bar Harbor’s proposed Mega Pier. 

EMDC Fletcher’s Landing TIF District Project update:

Kitty Barbee from Eastern Maine Development Corporation updated the commission on the progress of the Fletcher’s Landing TIF District Project. She said they were in the beginning of the process, and asked the commission how often they would like reports.  The commission agreed that every other month would suffice.  She also asked for any recommendations or suggestions on the advisory committee, and asked if a commissioner wanted to serve on the committee.  Commissioner Brown said he is on the (EMDC) executive committee and wants to avoid a conflict of interest.  Commissioner Clark agreed to serve on the advisory committee.

MOTION: Commissioner Clark serve on the advisory panel for Fletcher’s Landing Project (Blasi/Brown 3-0, motion passed)

AIRPORT:

Airport Manager Brad Madeira updated the commission with his monthly report.  Commissioner Blasi asked about an increase in enplanement numbers- Madeira said he would have that next month.  Madeira reported that he had no formal correspondence from FAA regarding the recent compliance inspection, but in the exit briefing they mentioned two minor findings.  One is that the exhibit A property map is not properly showing the navigation easement on the runway.  The engineer will take care of that when working on AIP projects 42 and 43.  The only other finding was that they recommend that the county enter into a lease agreement with the civil air patrol (CAP).  Madeira said he was working with CAP to develop a lease; it will be a formalized agreement. 

MOTION: Approval for the Chairman to sign the contract with Jacobs Engineering for the design and construction phase engineering services for the 2017 Airfield Pavement Remarking Project (AIP No. 42) (Brown/Clark 3-0, motion passed)

MOTION: Approval for the Chairman to sign the contract with Jacobs Engineering for the design and construction phase engineering services for the 2017 Detention Basin Repair Project (AIP No. 43) (Brown/Clark 3-0, motion passed)

Madeira said the project will have minimum impact on airport operations.

UNORGANIZED TERRITORY:

UT Supervisor Millard Billings updated the Commission with his monthly report.  He said the snowplow contracts are in place for the coming winter, as the last contracts are for 2 years.  Billings wanted to relay to the commissioners that a town administrator relayed to him that the county may have priorities askew because the county funds animal control, but does not fund emergency medical response.  Commissioner Brown said that the contracts are just for fire suppression.  Commissioner Blasi asked Billings to refer the administrator to the previous discussion on the topic, and that the commission does appreciate her concern.  Commissioner Clark asked about the easement for T10 -multi use trail- Billings said he would contact Elgin Turner again. He said he has had no further communications with soil and water conservation. 

SHERIFF:

MOTION: Approval to hire Daniel Harlan as a full time deputy, at grade 12 step C $18.72, effective July 29, 2017 (Brown/Clark, 3-0 motion passed)

Sheriff Kane said this would give his department the ability to cover the Tremont contact. 

JAIL:

MOTION: Approval to remove from payroll Holly Brown, Tori Turner, Elizabeth Gilman, Benjamin Verrill and Elijah Moreshead (Brown/Clark 3-0, motion passed)

Discussion on removing part time corrections officer’s ability to work more than 29 hours: 

Commissioner Brown suggested that Acadia benefits be contacted for guidance regarding determining full time or part time status for employees who work variable hours.  The topic will be discussed again at the August 24th commissioners’ special meeting.  Commissioner Clark wanted to ask Acadia Benefits if it would be appropriate for us to set a policy where we would average out the hours over a 12 month calendar year.  Commissioner Brown suggested that Sheriff Kane work with the Administrator and HR to apply the appropriate policies.

TREASURER:

MOTION:  to approve the July GF, Airport, and Jail Payroll Warrants #17-26, #17-27, #17-28, and #17-29, in the aggregate amount of $328,269.36 (Brown/Clark 3-0, motion passed)

MOTION:  to approve the July GF, Airport, and Jail Expense Warrants #17-49, #17-50, #17-51, #17-52, #17-53, #17-54, #17-55, #17-56, #17-57 in the aggregate amount of $804,627.17 (Brown/Clark 3-0, motion passed)

MOTION:  to approve the July UT payroll Warrants #17-53, #18-1, #18-2, and #18-3, in the aggregate amount of $1,069.73 (Brown/Clark 3-0, motion passed)

MOTION: to approve the July UT expense Warrants #17-24, #18-1 and #18-2, in the aggregate of $65,568.20 (Brown/Clark 3-0, motion passed)

MOTION:  to approve the July expenses in the health account of $90,228.44 (Clark/Blasi 3-0, motion passed). Commissioner Clark asked that the budgeted health amounts be listed on the monthly reports to show what amount is remaining.

MOTION: to approve the expenditure from the Capital reserve account #G1-3011-07 Equipment for 4 office chairs, Comdata $869.32 (Blasi/Brown 3-0, motion passed)

MOTION: approval to close BSB checking account ending in 7838 (balance $1,899.59) and add funds to MSB GF (Brown/Clark 3-0, motion passed)

County tax payment update: Treasurer Eldridge said the Towns of Hancock, Orland and Trenton have paid thus far.

RCC:

RCC Director Renee Wellman gave her monthly report. Commissioner Blasi asked her about the pace of the Mt. Waldo project.  Director Wellman said she was waiting on one signature for the land lease.  There was some discussion on the electrical work for the building.

MOTION: to contract with ARC Electrical for $8,000 for electrifying the Mt. Waldo Tower (Clark/Blasi 3-0, motion passed)

Wellman explained the dispatch pilot training program, approved at the July 25 CSM, calling the project a success. The four candidates involved were impressive. Wellman has 2 full time positions she needs to fill, and will hire part time as needed.

COMMISSIONERS:

IT plans- the Commissioners reviewed a memo from CA Adkins regarding IT plans.  Commissioner Brown thought that we would need two people to be covered at all times; even one person for all IT needs will be considerably more than what we’re paying for now.  Commissioner Clark said that what we have now is simply repair service, not someone who will do overall planning, and things like a 5 year plan, preventative maintenance and IT maintenance. Commissioner Clark would like to have more information on a full time IT position from CA Adkins, and to discuss it at the next meeting, with CA Adkins present.  Commissioner Brown said there are two different issues to address- Spillman and IT.  Commissioner Blasi would like to hire a technician who would also take care of Spillman. 

COUNTY ADMINISTRATOR:

CA Adkins was not present at the Meeting, as he was on vacation for the week.  He had submitted a monthly report, which the Commissioners reviewed.  The next meeting will be August 24, 2017 and the start time will be determined as the agenda develops.  The Commissioners would like CA Adkins to have a budget ready for them to review. The September Commissioners’ Regular Meeting will be held Tuesday September 12, 2017.

MOTION: to adjourn10:15 (Brown/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton,

Executive Asst. to the County Administrator

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