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COMMISSIONERS SPECIAL MEETING

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 9:30 am on Thursday, August 24, 2017 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to/approval of agenda: none

Public Comment: none

Commission Business:

Airport:

MOTION: Approval for the Chairman to sign the contract with J.J. Cunningham, LLC in the amount of $173,800 to remark the airport (AIP No. 42) (Clark/Blasi 3 -0, motion passed)

MOTION: Approval for the Chairman to sign the contract with Sargent Corporation in the amount of $217,593 for Detention Basin Improvements (AIP No. 43) (Clark/Brown 3-0, motion passed)

The Commissioners opened the bids for the Sheriff’s forfeitures.  There were 92 bids.  Two additional bids were rejected; one came after the deadline and the other was withdrawn by the bidder.  See attached bid sheet for results.

Hancock County Commissioners
 Bid Sheet- Forfeitures
Thursday, August 24, 2017
Bid # Bidder's Name 2015 GMC Truck 2012  Mercedes 2004 Kawasaki Motorcycle 2006 Suzuki
 GSX-R600
Motorcycle
2007 Suzuki
GSX-R750
 Motorcycle
2005 Polaris Snowmobile 2002 Yamaha Snowmobile
1 Alden Bunkers
Pine Tree Enterprises
508 US Highway 1
Hancock ME 04640
      $2,037.00      
2 Alden Bunkers
Pine Tree Enterprises
508 US Highway 1
Hancock ME 04640
        $2,137.00    
3 Norman Burdzel
48 Fern Meadow Drive
Bar Harbor, ME 04609
  $18,201.23   $561.37 $2,611.39    
4 Aiden Koplovsky
63 Grove St Apt. 6
Bangor ME 04401
  $11,159.99          
5 Owen Mild $11,005.00            
6 Tylor Perry         $700.00    
7 Tylor Perry     $400.00        
8 Ralph Pinkam $22,195.59            
9 Ralph Pinkam   $18,195.59          
10 Wm. Hooper
18 Taunton Bay Shores
Franklin, ME 04634
  $6,656.00          
11 Tracy Patterson
32 Castine Rd
Orland, ME 04472
$7,505.00   $255.00 $1,005.00      
12 Kim Cartwright $24,015.00 $13,000.00          
13 Cory Nevells   $5,000.00          
14 Cory Nevells $18,000.00            
15 Timothy Robinson $26,505.52            
16 Robert Hastings   $11,950.50          
17 Jason Brown
98 Patten Way
Ellsworth, MNE 04605
  $18,500.00          
18 Andrew Flannagan $31,111.00            
19 Danny Gray             $627.99
20 Juanita Gray   $12,000.00          
21 Danny Gray $15,000.00            
22 Danny Gray           $327.99  
23 Simon Tutlis
59 Wilson Way
Ellsworth, ME 04605
$27,555.55            
24 Rudolph Lonk $21,267.00            
25 Rudolph Lonk           $400.00  
26 Tyler Perry   $8,000.00          
27 Sid Linscott
42 Nutting Ln
Ellsworth, ME 04605
$28,000.00            
28 Tyler Perry       $600.00      
29 Ralph Johnson
PO Box 191
Franklin, ME 04634
$17,126.00            
30 Moira Knowlon- Johnson
PO Box 191
Franklin, ME 04634
  $10,613.00          
31 Dalton Barrie
56 Forest Hill
Bucksport ME 04416
$45,559.00     $2,759.00 $3,259.00    
32 Dan Rodgers $18,000.00            
33 Randy S. Baker
360 Eastern Ave.
Brewer, ME 04412
$25,130.00 $15,130.00          
34 Sid Linscott
42 Nutting Ln
Ellsworth, ME 04605
  $16,000.00          
35 Gregory Dunbar
PO Box 105
Prospect Harbor, ME 04669-0105
$16,555.00 $15,555.00       $999.00 $855.00
36 Tyler Perry             $300.00
37 Todd Miller
1117 Bar Harbor Rd. Apt 1
Trenton, ME 04605
      $651.00   $720.00 $420.00
38 Pray's Auto Sales
3297 Broadway
Kenduskeag, ME 04450
$30,501.00            
39 Sonja Myrick   $15,707.99          
40 Pray's Auto Sales
3297 Broadway
Kenduskeag, ME 04450
  $16,101.00          
41 Dean Myrick   $14,705.00          
42 Darren Martin $30,150.00 $18,150.00 $200.00 $500.00 $550.00 $550.00 $350.00
43 Lorri Haskell   $13,855.00          
44 Josh Linscott         $1,138.00    
45 Josh Linscott $23,395.00            
46 Richard Adams Sr
293 Jarvis Gore Dr
Eddington, ME 04428-3414
$32,000.00            
47 Connie Lee Gordon $25,000.00            
48 Robert Hastings           950-bid rejected on the grounds that we do not have the item specified $950.00
49 Zachary Williams         $817.00    
50 Zachary Williams   $4,312.00          
51 Darin Lee
PO Box 213
Medway, ME
$24,500.00            
52 McKeown
391 Hampden Road
Carmel, ME 04419
$5,100.00            
53 D. Clark
7 Beechland Dr.
Franklin, ME 04634
          $851.99  
54 Joseph Harmon $34,550.00            
55 Randy Sloan
240 Gray Rd
Windham, ME 04062
        $2,225.56 $1,025.56  
56 Joe Clancy
60 Cushman Point Rd.
Wiscasset, ME 04578
$12,000.00 $7,000.00          
57 Thomas & Sherri Alley $26,540.26            
58 Joseph Harmon   $19,630.00          
59 Varney
PO Box 1629
Bangor, ME 04402-1629
$54,500.00          
60 Zachary Williams $17,772.00            
61 Pine state motors   $15,301.99          
62 Pine state motors $21,200.99            
63 Tylor Perry $15,000.00            
64 Tylor Perry           $800.00  
65 Spencer Preble $33,080.00         $880.00  
66 Denise Morse   $6,000.00          
67 Earl J. Richardson $32,564.00            
68 Earl J. Richardson   $18,564.00          
69 Richard Adams Sr
293 Jarvis Gore Dr
Eddington, ME 04428-3414
  $22,000.00          
70 Codi Beede
7 Wellesley Way
Bangor, ME 04401
      $1,350.00 $1,710.00    
71 Sheldon Alley
1384 Mason Bay Rd.
Jonesport, ME 04649
  $12,692.00          
72 Amber Ushakumara   $14,999.99          
73 deepu sasikumaran ushakumari       $1,500.00    
74 Joel Griffin $22,000.00 $15,000.00     $900.00 $800.00 $600.00
75 Holly Archer
9 Willow St.
Ellsworth, ME 04605
  $20,000.00          
76 Darling's
PO Box 277
Brewer, ME 04412-0277
  $21,000.00          
77 Alden Bunkers
Pine Tree Enterprises
508 US Highway 1
Hancock ME 04640
$30,501.00            
78 Ethan Laplante $17,847.00 $11,450.00 $1,286.00 $1,402.00 $2,298.00 $355.00  
79 G. Stiles
PO Box 13
Oakfield, ME 04763
$22,100.00            
80 Robert Hastings $20,199.50            
81 Rudolph Lonk             $150.00
82 Laura Savage
34 Beech Hill Crossroad
Mount Desert, ME 04660
  $12,875.00          
83 Wellington
79 Fairways
Bangor, ME 04401
  $21,500.00          
84 Mark Tolman $15,120.00            
85 Mellisa Fortier
194 Covell Rd
Pomfret, CT 06259
$15,333.00            
86 Brett Gagne
470 North Sedgwick Rd
Sedgwick, ME 04676
$200.00 $175.00 $200.00 $200.00 $300.00 $150.00 $150.00
87 Darling's
PO Box 277
Brewer, ME 04412-0277
$31,500.00            
88 Larry Boynton
1129 Bangor Rd.
Prospect, ME 04901
$3,510.00 $2,500.00     $1,500.25    
89 Mark Tolman   $7,501.00          
90 Robert Hastings     $555.00 $950.00 $950.00    
91 Rowell's Garage
191 East Main St.
Dover-Foxcroft, ME 04426
$31,250.00 $21,750.00          
92 Jamie Kennedy $28,818.00 $16,900.00   1900.00 (red one)      

The Commission agreed to accept the truck bid of $45,559 as the highest bid, and if the highest bidder does not honor his bid, to sell to the truck to the second highest at $34,550

MOTION: to reject all bids on the 2012 Mercedes (Brown/Blasi Motion and second withdrawn

MOTION: to sell to Mr. Adams the Mercedes at $22,000; if Mr. Adams does not honor his bid, to sell it to next highest bidder at $21,750 (Clark/Blasi 2-1 Brown opposed, motion passed)

The Commission agreed to accept the following highest bids:

2006 Suzuki motorcycle- high bid $2,759.00

2007 Suzuki motorcycle- high bid $3,259.00

2005 Polaris snowmobile $1,025.56

2002 Yamaha snowmobile $950.00

2004 Kawasaki motorcycle $1286.00

Sheriff Kane was authorized to execute sale on all items if the highest bidders honor their bids, if they did not to honor the next highest bidder.

Maintenance:

Request to repoint the front steps:

The commission agreed that the project would have to go out to bid.  The approximate price is $17,000.  Payment of the project out of Building Reserve account #G1-3011-00 was discussed.  There was some discussion on several other maintenance issues that would need to be addressed, and how to budget for those. 

Request to replace/convert small boiler:

Facilities Director Dennis Walls reported that he would be looking for an Efficiency Maine rebate which would make the net cost of the project under $5,000.  Commissioner Brown thought we should budget ahead for projects like this, as the funds in this account are intended for replacing the courthouse roof. Director Walls was directed to get a plan for the boiler, and Commissioner Brown said the chiller replacement needs to be decided this year. Walls said he would make a recommendation on conversion and a new boiler, and the costs associated.

MOTION: Authorize Dennis Walls to develop specifications and go out to bid for repointing the front steps (Clark/Brown 3-0, motion passed)  

Old Jail repair progress report:

Director Walls contacted the contractor; he said he is ready to begin the brick repair work next week.  He thought the project would take a couple of weeks. Walls will coordinate with the Sheriff’s Dept for any parking that may be affected, although he thinks there will be minimal impact.

Oil tank removal recommendation:  

Facilities Director Walls thought it would be best to work with Clean Harbors directly, rather than go through the contractor.  The cost for removing the tank was around $15,000.  Walls thought steps could be taken to reduce that cost.

Break 11:16

BUDGET WORKSHOP:

CA Adkins presented a first look at the 2018 budget to the Commission.

Dept. 8 Probate:

Revenues $118,900

Expenditures $$193,544

The surcharge deposits will not be listed in revenue anymore, as they have a statutory purpose.  Register Coughlin explained the changes to her projected budget.  The Commission questioned why the projected revenues aren’t higher.  Register Coughlin explained that there was no way of accurately projecting these numbers, as they are tied to deaths and property values.  Register Coughlin said she was asking for wage increases to align better with Register’s wages in other counties.  The other changes included increases to expenditures in computers, publications, and reserve accounts for a copier purchase and office equipment and furniture. 

Dept. 3 District Attorney:

Revenues $34,500

Expenditures 368,336

District Attorney Matt Foster requested that the part time file clerk position become a full time position.  He also requested increases to the postage and statute lines.  

Dept. 6 Maintenance:

Revenues $67,060

Expenditures $439,013

Facilities Director Dennis Walls explained the revenue increases in the court lease and the jail maintenance lines, saying it was an amount that is fair to both sides that keeps the flow of work and requests moving.  Commissioner Clark said he would like to see the jail maintenance line dropped from the budget.  Commissioner Brown thought it was important to track the maintenance costs in the jail.  Director Walls referenced the COLA increase to wages, and an increase to the cleaning supply line.  There are also some increases to some maintenance and repair lines- plumbing, building and heat/air conditioner.  There is a $50 increase to the copier maintenance line.  Commissioner Brown asked if there was anything that Director Walls sees a need to budget for, rather than take the money from a capital account.  He was asked to identify some projects that would need to be done in the next year. Walls said the increases in lines 20-300 and 20-350 would address those.  CA Adkins suggested overdrawing line items, and using surplus to cover those costs.  Commissioner Blasi asked about budgeting for courthouse security.  Director Walls said that was part of the Capital Improvement plan for FY 2018.  He estimated the cost would be $150,000 for this project.  Walls explained the other projects on his plan.  Commissioner Blasi suggested creating a separate reserve account for each project. 

RCC:

MOTION: Take all items A-D at once (Brown/Clark 3-0, motion passed)

MOTION: Approval to hire Jennifer Day of Lamoine as a full-time dispatcher with a starting pay of $15.06 / hour (step 9A) with benefits effective August 26, 2017; Approval to hire Rebecca Wilbur of Franklin as a full-time dispatcher with a starting pay of $15.06 / hour (step 9A) with benefits effective August 26, 2017; Approval to hire Abraham Chevalier of Hampden as a part-time dispatcher with a starting pay of $12.50 / hour – no benefits, not to exceed 29 hours a week effective August 26, 2017; and Approval to hire Lucas Hanscom of Bucksport as a part-time dispatcher with a starting pay of $12.50 / hour – no benefits, not to exceed 29 hours a week effective August 26, 2017

(Clark/Blasi 3-0, motion passed)

Discussion: temporary lift of maximum vacation accruals:

CA Adkins explained that due to a shortage in staff, some RCC employees have not been able to use their vacation time, and some of the vacation time will be lost due to the maximum allowed by contract.  The Commission was in agreement that the employees should not lose this time. Commissioner Clark thought it would be in the county’s best interest for the employees to be paid for every hour they accrue over and above their max, on a weekly basis.  Commissioner Brown would like an agreement with the union before a decision was made.  CA Adkins was directed to communicate with the union and come back to the Commission.

COMMISSIONERS:

Discussion: 12 month ACA work week provisions

CA Adkins said the ACA allows employers some discretion to manage the average hours of employees, and explained that employers need to be 95% compliant before incurring a penalty.  Commissioner Clark suggested allowing a part time employee to work more than 29 hours / week (average) and offer that individual health insurance as the only benefit.  There was some discussion on the effect of that on the current employee definitions in the personnel policies.

MOTION: that the Jail Administrator be authorized to offer Ashley Smith full time employment as a corrections officer effective August 26, 2017 (Clark/Blasi 2-1 motion passed, Brown opposed)

Commissioner Clark said this means the Jail Administrator is now exceeding his budgetary staffing levels, and that this is acknowledged by the Commission.

Jail Day Yard Bid opening-

The estimate was $182,000 for base price.

Bid 1- RF Jordan-

Base bid $460,835.00

Alternate No. 1: Snow-melting system – add $71,435.00

Alternate No. 2: Permeable pavement- add $66,210.00

Alternate No. 3: Concrete dowelling- add $4,444.00

Alternate No. 4: Epoxy coated reinforcement- add $7,215.00

Alternate No. 5: Salvaged modular block- add $20,115.00

Alternate No. 6: Replace day yard chain link- add $1,400.00

This bidder acknowledged receipt of Addendum No. 1, dated 8/21/2017

Bid 2- King Construction Services

Base bid $565,832.00

Alternate No. 1: Snow-melting system – add $99,574.00

Alternate No. 2: Permeable pavement- add $80,400.00

Alternate No. 3: Concrete dowelling- add $5,884.00

Alternate No. 4: Epoxy coated reinforcement- add $7,969.00

Alternate No. 5: Salvaged modular block- add $21,881.00

Alternate No. 6: Replace day yard chain link- add $1,532.00

This bidder acknowledged receipt of Addendum No. 1, dated 8/21/2017

There was some discussion on the bid amounts being higher than the estimate of $182,000. Charles Earley of Lewis & Malm said his recommendation under the circumstances is that the Commission reject these bids and rebid it with possible changes. 

MOTION: reject all bids and consider discussion in March 2018 CRM on rebidding in the spring (Clark/Blasi; motion amended by Clark to state simply “reject all bids for this project”, amendment seconded by Blasi

MOTION: to reject all bids for this project (Clark/Blasi 3-1 motion passed Brown opposed)

It was decided to discuss the project again in December, along with any options.

MOTION: to approve the Collective Bargaining Agreement between Hancock County and Teamsters Union Local 340 Law Enforcement Unit July 1, 2017-December 31, 2019 (Brown/Clark 3-0, motion passed)

The Commissioners signed the contract.

MOTION: to approve tower agreement with Educational Media Foundation / KLOVE /Air 1(Clark/Brown 3-0, motion passed)

The Commissioners signed the contract.

MOTION: approve transferring undesignated fund balance of the UT for 2016/17 budget year (Clark/Blasi 3-0, motion passed)

MOTION: to approve the original landowner agreements regarding the storage unit on Mt. Waldo (Brown/ 3-0 motion passed)

Commissioner Brown left the meeting 2:54 pm.

Discussion: IT plans

CA Adkins explained there was a $50,000 allotment in the proposed budget.  The plan for IT is progressing as problems are identified. Sheriff Kane reported that he would like to move Spillman from here and store it on the server that Ellsworth currently has- renting space on their virtual server, at a cost of $10,000.  There is an additional $50,000 in the proposed SO budget for IT.  CA Adkins said that this is a start to get either a vendor or an in-house IT person.  There was some discussion on hiring one individual who could address both IT and Spillman issues.  We are contracted with Sierra for IT services through March 2018. 

COUNTY ADMINISTRATOR:

Administrator report:

MOTION: Permit the Administrator to purchase a large screen tv for presentation viewing in the Commissioners’ meeting room (Clark/Blasi 2-0, motion passed)

CA Adkins informed the Commission there has been an application submitted for a tax abatement appeal.

A budget workshop was scheduled for September 5.

Discussion: part time pay rate policy

Commissioner Blasi would like to review the part time pay rate decision made in 2006. Commissioner Clark wanted to have a discussion about how this would be reviewed, an increase in wages across all departments, or analyzing the nature of the positions in terms of appropriate pay.

MOTION: to enter Executive Session to review RCC Union negotiations (Clark/Blasi 2-0, motion passed)

Commissioner Blasi brought the meeting back to regular session with nothing to report.

MOTION: to adjourn 3:45 pm (Clark/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Executive Assistant to the County Administrator

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