COMMISSIONER AGENDAS & MINUTES
COMMISSIONERS REGULAR MEETING
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Friday, April 13, 2018 in the conference room of the county courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Adjustments to / approval of agenda:
MOTION: to add to the agenda a discussion about the small boiler and the tank removal (Blasi/Brown 3-0, motion passed)
This was added as item 1(a).
MOTION: to add item 5(d) municipal survey responses (Brown/Blasi 3-0, motion passed)
Public Comment: none
Lewis & Malm Jail yard bid:
Commissioner Clark said he met with RF Jordan, and was satisfied that the pricing was justified and that the bid submitted represented actual costs. He expressed concern about the contractor’s scheduling limitations and encouraged the commission to take action on this item today. There was some discussion on the merits of the snow melt system alternate bid. Commissioner Clark proposed that the commission accept the base bid, concrete doweling, epoxy coating, and the chain link fence alternates, for a total of $527,350. Commissioner Brown expressed concern about the permeable pavement, drainage and the potential for freezing. He said he was in favor of the snowmelt system, and suggested sub-contracting that, rather than including in this contract. There was discussion on alternate #5, salvaging modular blocks. Commissioner Blasi questioned the construction timeline if the bid was not accepted today. Discussion focused on the snow-melting system; Commissioner Brown said he thought it was good business to include the snow-melting system. Commissioner Clark said this was $100,000 we did not need to spend.
MOTION: to accept the bid of RF Jordan for $527,350 without alternate 1 snowmelt, alternate 2 permeable pavement, and alternate 5 salvaged block removal – keeping only alternates 3, 4 & 6 of the contract (Clark/Blasi 3-0, motion passed)
Commissioner Brown indicated he would not support the motion without further discussion of including a snow-melting system. Commissioner Clark said his intent was not to do the snow-melting system in any form. Commissioner Blasi said a sub-committee formed and made a visit, then conferred, and he followed their recommendations.
MOTION: take $527,350 from the courthouse maintenance account G1-3011-00 for this project (Clark/Blasi 3-0, motion passed)
Commissioner Brown questioned previous discussions involving the accounting; CA Adkins said this did not need to be determined now. Commissioner Clark wanted to set this money aside in a specific account now. Commissioner Blasi referenced that this project and the 5 year plan had been reviewed by the budget advisory committee.
MOTION: to engage Lewis & Malm at the cost of $17,800 for administration and clerk of the works services for the jail wall, to be taken from the courthouse maintenance account G1-3011-00 (Clark/Brown 3-0, motion passed)
Facilities Director Dennis Walls recommended that the large boiler system be replaced as a matter of fuel economy and efficiency.
MOTION: approval to place an RFP to replace the current boiler with a high-efficiency gas system (Brown/Clark 3-0, motion passed)
Airport Manager Madeira reported that the US DOT has received 2 proposals to continue providing seasonal service at the airport; from Boutique Air and Silver Airways.
MOTION: to support the Silver Airways proposal, and for the Chairman to sign the letter to the US DOT in support of Silver Airways (Brown/Blasi 3-0, motion passed)
This action is in support of the Airport Advisory Committee and the Airport Manager’s recommendations. Airport Manager Madeira remains optimistic that the July 1 deadline will be met.
MOTION: to accept the Miller Drug contract revisions (Brown/Blasi 3-0, motion passed)
MOTION: to declare this week as National Telecommuter’s Week (Brown/Clark 3-0, motion passed)
Community Benefits grant application discussion- Commissioner Brown suggested waiting until later in the year to continue this process, perhaps after the receipt of the 2018 Community Benefit funds. Commissioner Blasi said the application that had previously been approved has an effective date that has passed; he wanted to update the public on the status of the grant cycle.
MOTION: that the Community Benefit funding grant cycle that had been approved to be effective April 1 has been postponed (Blasi/Clark 1-2, Brown and Clark opposed, motion failed)
MOTION: continue with grant application process and publish grant applications June 1 for $100,000 total, capped at $25,000 individually (Clark/Brown 2-1, Blasi opposed, motions passed)
Commissioner Blasi expressed apprehension about pursuing another cycle June 1, with jail funding and others things undetermined.
The three commissioners approved and signed the Commissioners’ Order regarding the Messer/Peck v. Town of Dedham tax abatement appeal hearing submitted to them by County Administrator Adkins.
County Administrator annual evaluation process discussion- Commissioner Brown requested a form that has been used in the past, to use as a guide. Commissioners Clark and Blasi intended to draft their own evaluations. An executive session to evaluate the County Administrator and review the contract was set for the April 24 special meeting.
County Administrator Adkins informed the Commission that he and Deputy CA Knowlton met with Anne Krieg of the Hancock County Planning Commission, and discussed the possibility of working together regarding the provision of requested services to municipalities, and referenced the survey sent to municipalities about services they had interest in. There was some discussion about the upcoming open treasurer position, write-in candidates and the process for governor appointment to fill a vacancy.
MOTION: to adjourn (Brown/Clark 3-0, motion passed)
Deputy County Administrator