COMMISSIONER AGENDAS & MINUTES
COMMISSIONERS REGULAR MEETING
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, June 5, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Sheriff- Side by Side bid opening:
Three bids were submitted; the results are as follows:
Jackman Powersports- $14,477.00
Coveside Wheel & Ski- $15,231.93
Friend & Friend- $13,799.00
Adjustments to / approval of agenda: no adjustments
Public Comment: none
Approval of minutes:
MOTION: Approve the minutes of the May 1, 2018 Commissioners’ Regular Meeting and the May 22, 2018 Commissioners’ Special Meeting (Brown/Clark 3-0, motion passed)
MOTION: Approval to commence EMA vehicle acquisition spec/bid process (Brown/Clark 3-0, motion passed)
EMA Director Sankey requested permission to begin the process for seeking bids to replace the 2013 Tahoe now in use. No county funds will be involved. Commissioner Blasi requested research on the potential purchase of an electric vehicle. Director Sankey said he has not yet found any, but would continue to research that.
Monthly report- Manager Madeira reported that PenAir advised they were ending service early. The airport will be moving ahead in June with CapeAir service only, and then will begin with Silver Airways. This had no effect on the purchase of the ramp that was approved at the last meeting. Commissioner Blasi asked about customer complaints. Manager Madeira said he understood that PenAir offered full refunds and worked to rebook. Manger Madeira said at this time no decisions have been made regarding penalties as a result of early termination. The first phase of the baggage claim area project is nearly complete.
MOTION: approval of the Operating Rights Agreement between the County of Hancock, Maine and Silver Airways, LLC (Clark/Blasi 3-0, motion passed)
UT Supervisor Billings reported that all roads are un-posted and back in functioning order for the summer.
MOTION: to approve the annual Solid Waste Agreement with Town of Cherryfield (Clark/Brown 3-0, motion passed)
MOTION: to approve the annual Rocky Mountain Trail Riders agreement, for use of Nicatous Rd. (Brown/Clark 3-0, motion passed)
MOTION: approve the annual Rocky Mountain Trail Riders agreement, for use of Myra Rd. (Clark/Brown 3-0, motion passed)
MOTION: Approval to hire Elizabeth Linnell for a temporary seasonal clerk for 16 hours per week at the rate of $12.50 per hour to be paid out of E09-01-300 effective 06/09/2018 (Brown/Clark 3-0, motion passed)
Register Curtis said she would be paid out of PT line but reimbursed to the county out of surcharge.
LUPC staff- Adjacency Principle; schedule Public Hearing
Samantha Horn and Ben Godsoe of the Land Use Planning Commission introduced themselves as the primary staff working on the adjacency project. Horn explained that the adjacency principle is about zoning- the purpose is to identify what kinds of land uses are appropriate where. Current policy is that you must be within 1 mile by road from existing development, or a road that could easily be built, in order to develop anything other than a single residence home.
She explained that the current system is not working well, and some changes need to be made. Right now there is a draft of the new rule, and now is the time to get public input. Public comments will be taken until the end of September. A public hearing is set for June 20, 2018.
Commissioner Blasi asked about establishing watershed districts. Horn said she thinks there currently are none; however the county commissioners have the right to petition to the LUPC to designate that. The Hancock County Commissioners will hold a public hearing on LUPC 1-mile adjacency principle petition adoption on Monday June 18, 2018, at 6:00 pm in their meeting room. Commissioner Clark said he is still opposed to the county commissioners holding a public hearing on this issue.
Break 9:57 am -10:06 am
MOTION: to purchase the side by side from Friend and Friend for $13,799 using account G1-3014-00 technology $3,799; and from account G1 3013-50 Drug Task Force $10,000 (Brown/Blasi 2-1 Clark opposed, motion passed)
Commissioner Clark said he is opposed to the funding, not to the purchase of the side by side.
School Resource Officer
Superintendents Chris Elkington and Mark Hurvitt addressed the commission, following up on previous conversations about the commission’s position on financing a school resource officer. Elkington said they were looking at a 70/30 split where the unions will cover $80,000 and they are asking the county to cover the remaining costs. Elkington expressed the need for greater expertise in developing policies and procedures, and in strengthening the school building. He said Hancock County would have the use of this deputy for the summer. Elkington said most districts try to have more than one school resource officer, but this would be a good start. Superintendent Hurvitt said they could commit funds before September 1. Hurvitt said in America school safety is a big issue, and someone needs to be paid full time who is thinking about school safety; the resource officer would be doing that. He said the feedback has been all positive. Sheriff Kane said he did not see any state or federal funding sources. Commissioner Clark said several months ago we sent a letter to municipalities inviting them to tell us what the county could do for them. This is the priority of the communities. He considers this as similar to a town contract- if a town needed a full time deputy, we would provide it. Because we will have the use of this deputy in the summer to cover time other officers are out, this will cut down on overtime. Commissioner Clark said if we can get most of the money in 2018, the deputy can be outfitted, and then we can go back to the budget committee. He said he thought the commission should approve this today because it will be a challenge to find someone. Commissioner Blasi said the sheriff already has an officer he can use until the budget cycle, and there are many other pressing financial issues coming before the commissioners such as jail operations and jail staffing and health insurance costs. He said this was not a denial, but a deferral until the budget cycle. Commissioner Brown said he would like to see more work done on this. He does not think one officer can cover all the towns, and people have told him they don’t want armed officers in the schools. He also referenced the county’s liability, and said some towns are not getting the benefit of the resource officer, but are paying for it. Commissioner Brown said the budget advisory committee can address this if they want to, but given our financial costs this year he is not willing to go ahead with it. Commissioner Clark asked the superintendents if they could make this work if the officer could start in January as opposed to the start of the school year. Superintendent Hurvitt said they would look at making something work. Sheriff Kane said it would be difficult to have someone ready for January 1, depending on the budget process.
MOTION: Approve the termination of corrections officer Leslie Duncan effective June 4, 2018 (Brown/Blasi 2-1 Clark opposed, motion passed)
Discussion Worldwide K9 Inc. ref Michael Clark forfeitures
Sheriff Kane said we have a forfeiture that we can’t use, and needs permission to negotiate to see if we can get something out of that. The commission agreed to allow the sheriff to do that.
Discussion: Jail portable radios
MOTION: authorize the Jail Administrator to purchase 5 new Motorola radios from account #3011-01 technology reserve account (Clark/Blasi 3-0, motion passed)
Commissioner Brown said a line should be over expended to show the true cost of the jail.
Discussion: Possible construction of staff break room-
JA Richardson is looking for permission to seek the cost of construction and gather information for construction of a break room. The commission agreed he should continue to research the topic.
MOTION: authorize the sheriff to permit part time corrections officer Lucas Hanscom to continue to work and offer that individual health insurance (Clark/Blasi 3-0, motion passed)
Facilities Director Dennis Walls said a vendor is coming to look at a proximity entry card system, and the goal is to put together a cost estimate for implementing that system here.
MOTION: Approve an extended vacation for Dianne Arriesgado throughout the month of August (Clark/Blasi 3-0, motion passed)
MOTION: Approval of an annual payment of $100 to the full time housekeepers for using their cell phones for county business (Blasi/Clark 2-1, Brown opposed)
The requirement to carry a cell phone for emergencies is part of the EPP. There are 4 employees this will affect.
Director Walls reported on multiple projects: Jail yard job- concrete should be poured today, the chiller should be moved next week; the small boiler swap-out is complete; the EMS job should finish up next month.
RCC sketches- Director Walls presented the commission with 4 separate sketches for potential expansion of the RCC. Commissioner Blasi asked about using the 3rd floor; Commissioner Clark said he was concerned about that for 2 reasons- noise that would affect the courts, and ADA access. This discussion will be ongoing.
MOTION: Approval to hire Cameron Wilkinson of Ellsworth as part time on call as needed janitor at $12.50 per hour, effective June 9, 2018 (Brown/Clark 3-0, motion passed)
Break 12:17 pm-12:27pm
Monthly report- RCC Director Conary said that going live with the emergency fire protocols on May 15 went well. RCC experienced a 27% increase in call volume over the previous month. There was some trouble with the Waldo Tower- Brown’s Communications made some adjustments. One of the newer employees is far enough along in training to be put on the regular schedule in July; once they are both on the QA position can be filled. QA is caught up as of now.
MOTION: to approve the May GF, Airport, and Jail Payroll Warrants #18-17, #18-18, #18-19, and #18-20 and #18-21 in the aggregate amount of $432,323.28 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May GF, Airport, and Jail Expense Warrants #, #18-34, #18-35, #18-36, #18-37, #18-38, #18-39, #18-40, #18-41 and #18-42 in the aggregate amount of $715,711.65 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May UT Payroll Warrants #18-43, #18-44, #18-45, #18-46, and #18-47 in the aggregate amount of $1,271.63 (Brown/Clark 3-0, motion passed)
MOTION: to approve the May UT Expense Warrants #18-22 and #18-23, in the aggregate of $5,475.87 (Brown/Blasi 3-0, motion passed)
MOTION: to approve 2018 May expenditures in the Health Insurance account of $338,610.39 (Brown/Clark 3-0, motion passed)
MOTION: to approve the request for expenditure from capital reserve account G1-3011-00 first installment, replacement of small boiler in the amount of $6,500.00 (Brown/Blasi 3-0, motion passed)
The commissioners signed the request for expenditure from capital reserve accounts G2-3010-36, Airport Auto Repair, for Glidden Auto Body snow plow damage airport truck RO7644 $1,000.00, RO7643 $1,826.42, RO7642 $1,708.93- a total of $4,535.35.
Treasurer Eldridge informed the commission that $1,489.22 was charged to one of our accounts- it appears to be fraud, but Comdata refuses to remove the charges.
Review of Dept. 17 Third Party donation application process- Commissioner Blasi wanted to set a deadline for submission of budget questionnaires and begin discussion at the August CRM. There was some discussion on the best process to make the budget questionnaires available for review. Commissioner Clark suggested reducing the total amount of department 17 donations by 25%, set up a separate account with CBA money, and accept new applications for that amount.
MOTION: Publish the Budget questionnaire on our website for 3rd party donation to be returned by July 30, 2018 (Clark/ Brown 3-0, motion passed)
Discussion of probationary employee termination process- the Commission reviewed a draft process for terminating probationary employees. After review, CA Adkins was directed to consult legal about the process before the next commissioners’ meeting, at which point it will be reviewed again.
HCPC Resiliency/Sea Level Rise Preparation Workshop Report- Commissioner Blasi attended a presentation about preparing for sea levels rising. The presentation showed areas that would flood under a worst case scenario. He reported that municipalities need to ask the Hancock County Planning Commission for this presentation- they will come to the town’s board and show the simulation, and it is up to the board how they wish to protect their town.
MOTION: for the commissioners to sign Van Dusen vs. Brooksville: Abatement Appeal Order (Blasi/Brown 2-1 Clark opposed)
CA Adkins updated the commission with his monthly report.
Health Challenge- Deputy CA Knowlton explained that we have the opportunity to offer several wellness challenges through Meritain, and suggested starting with the Chug a Jug challenge, which is a 4 week challenge that encourages participants to drink more water for health reasons. There will be no cost to the County other than what the incentive will cost.
MOTION: to initiate the Chug a Jug Challenge and support it with $100 for a drawing for those who successfully complete the program (Clark/ 3-0, motion passed)
The $100 will be posted to department 20- health insurance.
The July CRM will be held on June 25, 2018.
MOTION: to adjourn 2:22pm (Brown/Blasi 3-0, motion passed)