COMMISSIONER AGENDAS & MINUTES
COMMISSIONERS REGULAR MEETING
The July 2018 regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Monday, June 25, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.
Airport Manager Brad Madeira was recognized by the Commissioners for 5 years of service to Hancock County.
Adjustments to / approval of agenda:
MOTION: Remove item (5) Probate from agenda (Brown/Clark 3-0, motion passed)
MOTION: Move item (6) Airport to after Sheriff, keeping in mind that the Commission agreed to hear Charles Earley upon his arrival (Clark/Brown 3-0, motion passed)
Public Comment: none
Approval of minutes:
MOTION: Approve the minutes of the June 5, 2018 Commissioners’ Regular Meeting (Brown/Clark 3-0, motion passed)
MOTION: Approve the minutes of the June 18, 2018 Public Hearing (Brown/Blasi 2-0-1 Clark abstains, motion passed)
MOTION: approval of Sheriff’s, Chief Deputy’s and Patrol Deputies’ Bonds (Brown/Clark 3-0, motion passed)
MOTION: approval of out of state travel for Chris Grindle for Spillman training (Brown/Clark 3-0, motion passed)
MOTION: approval of transfer of Forfeited Asset State of Maine vs. Torrie McIntosh-Figueroa in the amount of $3,150.00 (Brown/Blasi 3-0, motion passed)
Sheriff Kane informed the commission that Deputy Southard has satisfactorily completed his probationary status. The commission agreed that department heads could simply notify human resources of the employee’s status. Commissioner Clark suggested the Probationary section of the County’s Personnel Policies be reviewed and amended to indicate this.
MOTION: approval to allow Deputy Frost’s vacation time accrual to exceed maximum amount during the time he is attending K9 drug school (Brown/Clark 3-0, motion passed)
CA Adkins notified the commission that the latest he knew was that $15 million had been approved for jail funding, but it was still uncertain.
MOTION: approval to promote part time corrections officer Travis Young to full time status effective 6-30-2018; starting rate of pay will be 9-A $15.60 per hour with full benefits (Blasi/Brown 3-0, motion passed)
MOTION: approval to hire Michael Boucher of Sorrento as part time on call as needed corrections officer, not to exceed 29 hours per week, no benefits, at $14.00 per hour (Blasi/Clark 3-0, motion passed)
This hire is effective June 30, 2018.
MOTION: approval to hire Karen Botta of Bucksport as part time, on call as needed corrections officer, not to exceed 29 hours per week, no benefits, at $14.00 per hour (Blasi/Clark 3-0, motion passed)
This hire is effective June 30, 2018.
MOTION: approval to administratively remove Elijah Moreshed, Shawn McAlpine, William Finley, Holly Brown and Edward Davis (Brown/Clark 3-0, motion passed)
MOTION: approval of Maintenance and Support Agreement between Hancock County and Morpho Trak, LLC (Brown/Blasi 3-0, motion passed)
MOTION: approval to promote corrections officer Noah Lewey to corporal, effective June 30, 2018, grade/step 10-C $17.44 per hour (Brown/Blasi 3-0, motion passed)
MOTION: approval to promote Kayla Dumond to temporary full time effective June 30, 2018, with only sick and comp time accruals as benefits, rate of pay $14 per hour (Brown/Blasi 3-0, motion passed)
Charles Earley- Jail project update
Earley reported that during excavation work 3 conduits were damaged. The locations of these lines were not mapped on any documents available. Earley reported that the operator acted quickly and did not worsen the damage. DigSafe went from the transformer to the building and marked where the electrical power was. Earley said the placement of these conduits was illogical. The commission agreed that fiber should be installed and rerouted through the mezzanine. This will be at extra cost, but at this time that amount is unclear. The repair is either covered by RF Jordan or the allowance, but the rerouting is outside of the scope of work.
The commission agreed to pursue exploring the option of installing fiber optics through the mezzanine, and contracting thorough Electrician Ron Fortier as sole source.
MOTION: contract with Electrician Ron Fortier, separate from jail yard contract, to cost out fiber optics from the jail to the courthouse to replace the data cables in the damaged conduit (Clark/Blasi 3-0, motion passed)
Quote from Sierra Communications for imaging of Sheriff’s laptops: IT Administrator Chris Grindle reported that the operating system on the laptops used in the Sheriff’s Department needs to be updated. The quote from Sierra was $10,220.00. Commissioner Clark suggested the sheriff budget next year to upgrade them to Windows 10. There was some discussion on which account to post this expense to. Grindle will seek another quote and bring the request to a future meeting.
Monthly report: Airport Manager Madeira updated the commission on current AIP projects. Silver Airway service begins on Sunday. Portions of the airport entrance road are in need of repair. Madeira said the only way the FAA will fund airport roads is if they are exclusively for aero traffic. This creates significant hardship on the airport to have to maintain that road. Manager Madeira referenced safety issues with a left hand turn going out of the airport, especially during July and August, because of the way the lanes merge. He has asked the state to do a traffic study. Madeira will look into determining the issue with the road condition by attaining core samples through a micro contract with Jacobs Engineering.
MOTION: accept resignation from Carol Whidden, Administrative Assistant (Brown/Blasi 3-0, motion passed)
MOTION: approval of Airport Administrative Assistant Job Description (Blasi/Brown 3-0, motion passed)
MOTION: accept resignation from Jeremy LeClair, Part-Time Lead ARFF, effective immediately (Brown/Clark 3-0, motion passed)
Break 10:04 am-10:13 am
Facilities Director Dennis Walls updated the commission on ongoing projects. He said the jail yard job is going well. EMS job is about half switched over. The tank crossover went smoothly. There was some discussion on the well cover near the Annex; the commission agreed that Director Walls should find out what would be involved in its removal, to get more information on the well itself, and to pursue an appropriate permit. The commission discussed ways to protect exposed pipes near the jail; Commissioner Clark suggested a concrete jersey barrier between the chiller and the building, and another to protect the pipes that are coming up through. Director Walls said the heat pump completion is wrapping up this week.
MOTION: Request to administratively remove PT on call as needed dispatchers Emily Finson, Jessica Silverstrone, Katie Dakin, and April Canavan (Clark/Blasi 3-0, motion passed)
RCC expansion- Facilities Director Walls said the least expensive approach is to reconfigure the entrance and allow RCC to occupy the foyer and build an entrance to the Sheriff’s Dept. on the far end. This would double the work space for dispatchers. Commissioner Clark said this would not be an inexpensive fix, and he thought renovations should go back instead of forward. There was some discussion of a fix that would include reconfiguring the bathrooms and exercise room in the Sheriff’s Dept. Commissioner Brown said he would look for purchasing property to contain the RCC. Maintenance Director Walls will bring some sketches reflecting the ideas discussed back for discussion at a future meeting.
The next commissioners’ meeting was scheduled for July 17, 2018.
Discussion: Dept. 17 budget amounts / transferring CB to revenue- Commissioner Blasi wanted to know if we would pursue setting up a separate account, as was suggested by Commissioner Clark at a previous meeting. Commissioner Brown did not want to transfer any community benefit money, but wanted to stay within taxation for Dept 17. Commissioner Blasi wanted to transfer community benefit money for Dept 17; not to use taxation, just community benefits. Commissioner Clark said he would like to see us reduce the amount of last year’s donation money by 25%, use that specific amount and set up a grant account with community benefit funds and put it out as a separate grant program; he did not favor using community benefit funds to fund Dept 17. There was some discussion about the uncertainty of jail funding, and the potential necessity of using community benefit funds to fund the jail.
MOTION: approve the Probationary Employee Termination Process policy as presented in draft 2 (Brown/Clark 3-0, motion passed)
This policy will be part of the Managerial and Procedural Policies book.
Commissioners’ meeting room chairs- the commissioners reviewed several options for replacing their chairs. After review, they decided that one chair will be ordered for the commissioners to try. The sale of the current meeting room chairs will be discussed at the next meeting.
MOTION: approval to transfer $10,000.00 from account E 60-70-70-0100- Road Reserve to account G05-3200-00- Road Reserve; to transfer $500.00 from account E60-70-70-0200 Env Clean Up to account G05-3405-00 Env Clean up; and to transfer $2,500.00 from account E60-70-70-0300 E9-1-1 to account G05-3400-00 E9-1-1, all UT FY 2017-2018, effective June 30, 2018 (Clark/Brown 3-0, motion passed)
MOTION: approval to transfer funds from UT undesignated fund balance (G05-4020-00) in the amount of $180,000.00 into Roads Reserve account G05-3200-00 effective June 30, 2018 Clark/Brown 3-0, motion passed)
MOTION: approval of transfer of UT FY 2017-2018 unexpended amounts from 5 expense accounts, to be transferred to corresponding reserve accounts: $6,000.00 from
E60-60-60-0200 Roads to G05-3200-00 Roads Reserve; $20,000.00 from E60-60-60-0250 Roads & Bridges to G05-3200-00 Roads Reserve; $2,298.50 from E60-30-30-0500 Fire Suppression to G05-3403-00 Fire Suppression Reserve; $16,279.57 from E-60-30-30-0400 Snow Removal to G05-3200-00 Road Reserve; $1,000.00 from E-60-35-35-0400 Equipment to G05-3500-00 Equipment/Software (Brown/Clark 3-0, motion passed)
Review of Zoning Petition ZP 772, Next Phase Energy Services LLC., solar energy generation facility, T16- this is a request to the LUPC for a re-zoning for the project; the commission was invited by the LUPC to comment on the application.
MOTION: request that the LUPC to hold a public hearing on this application (Blasi/motion failed for lack of 2nd
Commissioner Brown said he did not yet have enough information at this point.
MOTION: to adjourn 12:41 pm (Brown/Clark 3-0, motion passed)
Deputy County Administrator
COMMISSIONERS REGULAR MEETING