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COMMISSIONERS REGULAR MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, August 7, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Bid opening- Airport Terminal Building Standby Generator Project: One bid was received, as follows:

Fortier Electric- purchase and installation $14,898.00

The Commission recognized Jail Administrator Timothy Richardson for 5 years of service to Hancock County.

Adjustments to / approval of agenda:

MOTION: move item 7d to 1d (Clark/Brown 3-0, motion passed)

MOTION: move item 10a to 9h, with 9h becoming 9i (Blasi/Brown 3-0, motion passed)

MOTION: move item 9e to 9a (Blasi/Brown 3-0, motion passed)

Public Comment: none

Approval of minutes:

MOTION: to approve the minutes of the June 25, 2018 Commissioners’ Regular Meeting (Brown/Clark 3-0, motion passed)

MOTION: to approve the minutes of the July 3, 2018 Commissioners’ Special Meeting (Clark/Blasi 2-0-1, Brown abstains)

Discussion: Commissioner Brown was not present at the July 3 meeting.  Commissioner Blasi said Hancock County should not be concerned with rebuilding the Back Road Bridge or the Lower Lead Mountain Dam. Commissioner Clark said we could agree we did not want to assume liability for the dam, but he did not want to completely disregard the idea that the county could use Community Benefit money to possibly contribute to the project.

MOTION: to approve the minutes of the July 17, 2018 Commissioners’ Special Meeting (Clark/Blasi 3-0, motion passed)

Ron Fortier gave a brief synopsis of the damage done to the conduit during the jail yard job.  He presented a project proposal for new conduit routing and communication cables. During review of the damage, it was recommended by IT Administrator Grindle and Consolidated Communications to run fiber along with the copper.  Commissioner Brown asked about the general contractor’s role in damaging the cables. Fortier said the general contractor fixed the damage, and that this project is an upgrade.  The general contractor did not assume responsibility, but took care of the repair.  Commissioner Clark noted that the general contractor was not given diagrams illustrating the location of the conduits; they were unknown.  Fortier said the outside of the building is the only option for this project.  Commissioner Clark expressed concern about vulnerability to damage or vandalism.  Fortier said the price was based on 500’ of cabling, but it may be less, or more, and the cost would be adjusted accordingly.  CA Adkins pointed out that this was not simply rerouting, but also upgrading. 

MOTION: recognize Fortier Electric Company as sole source because they are the general contractor’s electrician and have done the preliminary work of restoring the original damage (Clark/Blasi 3-0, motion passed)

MOTION: to accept the bid from Fortier Electric for the new conduit run from the jail to the courthouse for an amount not to exceed $36,000.00  to be paid for through account G1-3011-00 (Clark/Blasi 3-0, motion passed)

Airport:

Airport Manager Madeira reviewed the generator bid and recommended that the commission approve it.

MOTION: accept the bid from Fortier Electric for the Airport Terminal Building standby generator project in the amount of $14,898.00 using account G2-3010-00 (Brown/Clark 3-0, motion passed)

Airport Manager Brad Madeira gave his monthly report.  He reported that enplanement numbers are approximately 30% below where they were last year at this time; he does not project reaching the 10,000. Silver Airways is doing well.  Commissioner Blasi asked how marketing efforts reflected in numbers.  Manager Madeira said that was difficult to quantify.  Madeira met with Representatives regarding the Caruso drive and Route 230 project.  MDOT did not classify this as a high crash location; however they may do a traffic study upon formal request. Manager Madeira made reference to the county and state working together on a BPI (Business Partnership Initiative) project and suggested the county use community benefit funds to help fund that.  Manager Madeira reported that the FAA released a docket regarding AIP funding for FYs 2018-2020, an additional $1 billion in discretionary funds to airports.  The first deadline is August 8 and impossible to meet, however there is a second deadline of October 31; Madeira would like to pursue that, his priority is for the Snow Removal Equipment building. 

MOTION: approval for the Chairman to sign the project contract with Jacobs Engineering to perform an obstruction survey in 2018 for $27,567.88 (Brown/Clark 3-0, motion passed)

MOTION: approval for the Chairman to sign the grant offer from the FAA for AIP 3-23-0006-044-2018 to complete 2018 obstruction analysis (Brown/Clark3-0, motion passed)

MOTION: approval for the Chairman to sign the grant offer from the FAA for AIP 3-23-0006-045-2018 to replace the runway light system, taxiway light system, to purchase certain ARFF PPE, and to purchase an ADA compatible passenger boarding ramp (Brown/Clark 3-0, motion passed)

MOTION: approval to transfer $6,000.00 from account G2-3040-00 (Future Unspecified AIP Local) to account G2-3040-45 (AIP Local Share) (Brown/Blasi 3-0, motion passed)

MOTION: approval for Chairman to sign Modification No. 1 of the project contract with Jacobs Engineering to Replace Airfield Lighting in 2018 which will increase the contract by $289,897.52 and result in a total contract of $302,533.25 (Brown/Blasi 3-0, motion passed)

 MOTION: approval for the Chairman to sign the contract with Moulison, LLC to replace the runway and taxiway light systems and the apron light system at the HC-Bar Harbor Airport for $1,388,722.00 (Brown/Blasi 3-0, motion passed)

MOTION: Approval to hire Jill Constantine to fill the Administrative Assistant vacancy at the part-time rate of $13.00 per hour effective immediately (Brown/Blasi 3-0, motion passed)

MOTION: request approval to spend up to $2,000  from account G2-3010-52 to complete phase II of the new baggage claim (inbound baggage) area project (Brown/Clark 3-0, motion passed)

UT:

Unorganized Territory Supervisor Millard Billings gave his monthly report.

Commissioner Blasi read from the BEP announcement which referred to Tunk Stream for the Class change from Class B to Class A. Commissioner Clark questioned the commission’s involvement in the issue.  Commissioner Brown said he would need to know the impact of these changes. 

MOTION: approval for the UT supervisor go through RFP process with snowplow contract as requested (Blasi/Clark 3-0, motion passed)

Fire contracts are all in place, but negotiations with Franklin regarding townships 9, 10 and possibly 16 are ongoing.

Supervisor Billings reported he met Friday Josh McIntire of EMDC.  They discussed issuing a questionnaire, and discussed the impact of LUPC’s potential adjacency rule change.  McIntire did not feel the need to engage the advisory board at this point. 

The commission reviewed a thank you letter from Chelsea Lounder, scholarship recipient.  The commissioners were happy to get the letter, and Commissioner Brown said we should all feel good about the opportunity to help a family.

Break 10:05a.m.

Treasurer:

MOTION:  to approve the July GF, Airport, and Jail Payroll Warrants #18-26, #18-27, #18-28, #18-29 in the aggregate amount of $346,611.06 (Clark/Blasi 3-0, motion passed)

MOTION:  to approve the July GF, Airport, and Jail Expense Warrants #18-52, #18-53, #18-54, #18-55, #18-56, #18-57 in the aggregate amount of  $851,952.47 (Clark/Brown 3-0, motion passed)

MOTION:  to approve the July UT Payroll Warrants #18-52, #19-1, #19-2, #19-3 in the aggregate amount of $1,150.52 (Clark/Blasi 3-0, motion passed)

MOTION: to approve the July UT Expense Warrants #18-26, #19-1, #19-2, in the aggregate of $72,323.60 (Brown/Clark 3-0, motion passed)

MOTION: to approve 2018 July expenditures in the Health Insurance account of $161,339.73 (Clark/Blasi 3-0, motion passed)

MOTION: to approve the expenditure from capital reserve account G1-3011-00 Jail Yard Job (Pmt #2) for clerk fee in the amount of $5,000 (Blasi/Clark 3-0, motion passed)

MOTION: to approve the expenditure from capital reserve account G1-3010-90 Jail Yard job 2nd requisition in the amount of $84,569.27 (Brown/Clark 3-0, motion passed)

MOTION: to approve the expenditure from capital reserve account G1-3011-00 Maine Controls EMS upgrade Final payment in the amount of $17,160 (Brown/Blasi 3-0, motion passed)

Report on municipal taxes:

At this point 2.91% has been collected- 2 towns have paid.

Comdata card for IT Administrator:

IT Administrator Grindle has requested a card in his name for IT related purchases.

MOTION: authorize Chris Grindle to be issued a ComData card (Clark/Blasi 3-0, motion passed)

Sheriff:

MOTION: to administratively remove Jonathan Mahon from payroll; to administratively remove Kenneth Mitchell from payroll; to administratively remove Robert Findley from payroll; to administratively remove Franklin Burke from payroll; to administratively remove Brian Tripp from payroll (Clark/Blasi 3-0, motion passed)

MOTION: permission for Deputy Travis Frost and K9 Finn to travel out of state- to Manchester, New Hampshire on August 9, 2018 for narcotics certification (Brown/Clark 3-0, motion passed)

Jail:

MOTION: to administratively remove Cory Scribner from payroll; to administratively remove Edwin Leighton, II from payroll; to administratively remove Sherryanne Kief from payroll; to administratively remove Ronald Lund from payroll (Brown/Clark 3-0, motion passed)

Prison Rape Elimination Act (PREA) audit discussion:

JA Richardson said he had an audit budgeted for next year, but would like permission to have this done in October of this year.  All jails that house federal inmates are required to have this. 

MOTION: approve conducting the PREA audit for 2018 and the cost will come from account 24-40-022 Other Professional Services, knowing that we will overrun that account (Clark/Brown 3-0, motion passed)

Maintenance:

Facilities Director Dennis Walls gave his monthly report. 

EMS update: this expense has been paid in full.  During the process some defective components were identified and replaced.  Anyone with access can sign in remotely to check conditions, once the system is up and running. 

Jail yard job update: The second requisition meeting took place last week; Facilities Director Walls is pleased with the progress.

Small boiler update: This job is complete, tying it into the energy management system has been done.  Director Walls reported that he is pleased with the results. 

Access control update: This project will include 7 doors throughout the building for the swipe card system. The quote from Cincinnati Time of Maine is a total of $14,137.68.  This would cover the perimeter doors. 

MOTION: that the maintenance director be allowed to go out to bid for the entry system (Clark/Blasi 3-0, motion passed)

Assistant director position discussion: Director Walls said a proposal in his budget prep for 2019 is that Asst. Facilities Director Dave Linnell be given a pay grade increase and maintain the same level of seniority. Commissioner Clark suggested meeting with Director Walls and Asst. Facilities Director Linnell at the next meeting to discuss this request and the job description. 

RCC:

RCC Director Robert Conary gave his monthly report.  On July 27 there was a failure of  911 equipment; the cause was a faulty Uninterrupted Power Supply.  Components need to be replaced but we are up and running.  Commissioner Blasi thought regular voltage checks should be in place.  The Emergency Police Dispatch Protocols are currently being reviewed. 

MOTION: approval to move full time dispatcher Jamie Denbow to part time status effective August 4, 2018 (Brown/Blasi 3-0 motion passed)

Commissioners:

RCC expansion: There was continued discussion on potential scenarios for expanding the RCC on our current campus.  Facilities Director Walls was directed to continue to look for scenarios that make sense to everyone involved.  The commissioners will make the final determination about design in upcoming meetings.

Set departmental budget workshops: CA Adkins suggested discussion at the August 21 meeting and will arrange with Dept. Heads. The commission agreed to set the COLA at 0% at this point in the budget process.  

Discuss Commissioner Caucuses: The caucus for Commissioner Blasi’s District will be held on September 4 at 2:00 pm at Lamoine Municipal Building. The commissioners will hold the budget informational meeting on Nov 27, at 8:45 am.

Dept. 17 questionnaires review; set 2019 department budget amount: The commission agreed they wanted to view the overall budget before making a decision, and to discuss this at a later date.

Correspondence regarding federal funding for inmate medical costs will be sent to MCCA; they are working with NACO on the issue.

Schedule jail union contract negotiations: The commission agreed to schedule negotiations for a date after Labor Day.

County Convention: The annual convention will be held in Portland September 14-16.  Commissioners Brown and Blasi will not attend; Commissioner Clark is undecided at this point.

County Administrator:

Health insurance: CA Adkins expressed concern about high projections. A meeting with Acadia Benefits is scheduled.  Commissioner Clark suggested increasing the Buy Out.

Community Benefit grant discussion: the commission was not inclined to entertain a grant cycle this year.

Reserve Fund Balances: CA Adkins presented a draft proposal for the use and maintenance of the G accounts.  The commission reviewed the document and discussed the various accounts.

Motion: adopt the document Policy for the Use and Maintenance of the Escrow (TRIO/G Accounts) RESERVE FUND BALANCES as the official descriptions of the Reserve Accounts (Blasi/Clark 3-0 motion passed)

Loss Control Survey of Jail and Airport: Deputy CA Rebekah Knowlton explained that our loss control consultant from MMA performed a Loss Control survey of the jail and the airport.  The result was a positive review, with considerable improvement in the jail.  One issue to follow up on- placing jersey barriers to protect a fuel tank at the airport maintenance building- has been taken care of.

Motion to adjourn: 1:45 pm (Blasi/Clark 3-0 motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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