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COMMISSIONERS SPECIAL MEETING

www.co.hancock.me.us

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 am on Tuesday, August 21, 2018 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Brown and Clark in attendance.

Adjustments to / approval of agenda:

MOTION: add after probate request to advertise for a patrolman for an anticipated opening in the sheriff’s department (Clark/Blasi 3-0, motion passed)

Public Comment: none

Airport:

Commissioner Clark said he thought this type of document should be resolved between Bangor airport and Bar Harbor airport, and that the manager should be given the flexibility to amend or terminate the document when appropriate.  He suggested allowing Airport Manager Madeira to sign it and manage it himself.  Manager Madeira explained there is a new TSA requirement that calls for additional vetting of airport employees, and there is a necessity to have a formal agreement, and he could take care of it.  Manager Madeira explained how the process works.  It is a one time cost per employee; this is an ongoing check every 24 hours.  The commission agreed Manager Madeira has the ability to modify as he deems necessary. 

MOTION: authorize manager to enter into agreement with Bangor Airport for complying with TSA background requirements (Clark/Blasi 3-0, motion passed)

Probate:

MOTION: Accept resignation of part time Probate clerk Joan Higgins, effective August 30, 2018 (Clark/Blasi 3-0, motion passed)

MOTION: Approve request to pay part time Probate clerk Elizabeth Linnell from account

E 08-01-300 Personnel/Part time (Clark/Brown 3-0, motion passed)

Sheriff:

MOTION: approval to advertise for an anticipated patrolman vacancy (Clark/Brown 3-0, motion passed)

The opening is anticipated in September. 

Budget Workshop:

EMA (02)

EMA Director Sankey presented his initial budget.  He explained two minor changes.

There was some discussion regarding an increase to the 01-100 Personnel Services/Director line. 

MOTION: add department head salary discussion (Blasi, motion fails for lack of 2nd)

Maintenance (06)

Facilities Director Dennis Walls presented his initial department budget.  There was a small increase in line 100 Court Lease.  There was some discussion on line 200 Jail/Maintenance.  Director Walls referenced changes to lines 01-100 personnel services / manager and line 01-110 personnel services deputy manager.  CA Adkins suggested outsourcing handyman services rather than adding to the part time line.  Director Walls suggested $17,000 in Reserve account 70-300 equipment in anticipation of a tractor purchase. 

Break 10:08 a.m.-10:18 a.m.

Probate (08)

Register Coughlin said she increased filing fees, publications, mailing fees, copies, and forms.  She also added the revenue line “Visitor Fees”.  There was some discussion on the surcharge account and what it is used for.

The commission agreed to reduce line 08-35-200 Equipment Purchases/Computer to $0, because money is available in G accounts.  Register Coughlin indicated that she would have a capital improvement plan for the next workshop.

Deeds (09)

Register Curtis anticipated an initial increase to revenues of 3.63%.  Reserve accounts 70-100 Equipment and 70-200 Technology will be combined to coincide with G-1-3012-10 Deeds Equipment. 

Commissioners (04)

CA Adkins said nearly everything was flat-lined.  There was discussion about keeping Sierra Communications as a service.

Jail CAP (11)

There was discussion about the jail CAP of $1,890,009

Communications (14)

There was discussion about account 14-15-115 Cell Phones.  The commission agreed to $26,000. 

Reserves (30)

There was discussion about increasing account 20-300 Building /Maintenance & Repairs. 

Treasurer (05)

Revenues remain the same.  There was some discussion on line 01-115 Personnel Services/Treasurer.  Account 30-300 Contractual services/audit may need to be increased.

Treasurer:

Transfer from Unorganized Territories Department- Treasurer Eldridge submitted documents regarding the $500,000 loan to the county from the UT.  The loan will be paid back at a rate of 1.5%; this matches the interest that would have accrued had the money remained in UT bank accounts.

Maintenance:

Access Control System- this project has been put out to bid.  Commissioner Brown expressed concern about employees’ access; discussion on the issue followed.

Assistant Director position discussion- Facilities Director Walls reviewed the job description, and recommended that Asst. Facilities Director Dave Linnell be advanced to pay grade 11.  Discussion will continue at a future meeting.

County Administrator:

Ellsworth American- Thank a Police Officer Day- the commission agreed to add a sentiment to the “Thank a Police Officer” special section of the Ellsworth American.

Commissioners:

RCC Expansion- ballpark pricing from Randy Sinclair for expanding the RCC was discussed.  There was some discussion about extending the current RCC space into the foyer.  Commissioner Brown questioned ADA accessibility.  There was some discussion on the number of stations required for adding more towns to dispatch for, and if the expanded space would accommodate that.  Commissioner Blasi suggested progressing in stages, with stage A being an expansion large enough to bring in two towns.  Commissioner Brown suggested bringing in Bob Gaspar to assess infrastructure and materials. 

Spirit of America- the commission agreed to consider holding a ceremony in October.

MOTION: to adjourn 2:05 pm (Brown/Clark 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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