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COMMISSIONERS SPECIAL MEETING

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 a.m. on Tuesday October 15, 2019 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Clark and Wombacher in attendance.

RCC Expansion Project-

Architect Mike Sealander presented drawings based on the latest meeting.  This scheme proposes removing the water closet and lavatory in response to the fact that there are plumbing issues with that room and it provides an opportunity to construct a handicap accessible bathroom.  Four dispatch stations are included, as well as a conference table with six chairs.  There was some discussion about the necessity of removing the bathroom; Sealander said any renovation project should be seen as an opportunity to remove barriers to accessibility areas, but if we can demonstrate there are no accessibility issues the bathroom would not be an issue.  The locker rooms will be ADA compliant, so there is no need to build another bathroom.  RCC Director Conary said he would prefer to keep the bathroom; it provides a space where the dispatchers would not be leaving the dispatch area.  Conary discussed reconfiguring the space to allow for an additional console; he would remove the conference table and add a station.  Director Conary said moving the existing workstations requires a professional company to move them, at a cost of $5,000 per move.  Commissioner Clark proposed moving the existing workstations forward and adding a sound barrier so dispatch would be protected from construction noise and remain in the present location during construction. He thought this would be more convenient for the staff and save the cost of moving the equipment.  Sealander was unsure if that was an option.  Commissioner Blasi agreed that this option should be explored.  Director Conary said operationally, the sound barrier wall is the best optionThe commission agreed to leave the bathroom if it did not continue to present problems.  The QA office will have two doors- one accessing dispatch and one the hallway to the lockers. 

MOTION: approve the RCC renovation design as seen in floor plan a-210 as amended by the October 15 discussion with the following four amendments:

Leave the block wall; add another door at QA; remove proposed bathroom in dispatch; keep the existing bathroom in dispatch (Clark/Blasi 3-0, motion passed)

Adjustments to agenda:

MOTION: add Executive Session under MRSA Title 1§405 6(C) under Commissioners 10-b (Clark/Blasi 3-0, motion passed)

Public Comment: none

Commissioner Clark left the meeting to visit the site and discuss barrier construction options. 

Approval of minutes:

MOTION: Approve the minutes of the October 1, 2019 Commissioners’ Special Meeting (Blasi/Wombacher 2-0, motion passed)

Airport:

Airport Manager Brad Madeira updated the commission with his monthly report. Madeira has been working with the contractor of the Crack Seal and Marking Project to mitigate some issues that resulted in damage to Airport property; the contractor was cooperative and the issues have been resolved.  Madeira reported he intends to go out to bid for an Airport truck during the first quarter of 2020; this is to replace the truck purchased in 2011.  The FAA recognized 8,507 enplanements for 2018; Manager Madeira believes the 2019 numbers are on track to get to 10,000. 

MOTION: Request approval to transfer $4,665.00 from account G2-3010-52 to account R40-941 projects (Blasi/Wombacher 2-0, motion passed)

To be later expensed from account E40-90-941 for fall 2019 terminal building improvement. This will cover two projects: Project 1 is to install overhead doors on Terminal Building ramp side wind breaks; Project 2 is to clean up Terminal Building HVAC wiring.

Commissioner Clark returned to the meeting.

2020 Airport Budget Workshop- Airport Manager Madeira presented a balanced budget of $781,955.  This includes a 5.2% increase over the previous year. 

MOTION: Approve PT wage policy to include SRE Operator position, and that would qualify individual for step 8A of the Airport/Non Union Jail County wage scale (Wombacher/Blasi 3-0, motion passed)

MOTION: Approve 2020 Airport budget of $781,955 (Clark/Wombacher 3-0, motion passed)

UT:

Nicatous Parking project lot is now complete.  UT Supervisor Billings said a bit more surface area was gained than originally thought. 

Welcome sign near the Verona Island Bridge- Billings said the first step would be to approach MDOT for permission to place the sign; the sign will probably be up in the spring. 

EMA:

MOTION: approve out of state travel for EMA Dep. Director Andrew Braley for travel to the Emergency Management Institute for ICS-449 in Emmitsburg, Maryland from February 9th – 15th (Clark/Wombacher 3-0, motion passed)

Expected cost will be $400-$500, but is 100% reimbursed through grants in the EMA budget.

Break 10:05 a.m.-10:14 a.m.

Maintenance:

A meeting will be held October 17 to discuss sequencing of RCC operations during the expansion project.  The design approved this morning will be given to Nazaroff for quotes.  The project to renovate the stairs to the Sheriff’s Department entrance was added to the capital improvement plan.  Facilities Director Walls will configure a cost estimate to formally add it to the plan.

Paper document storage- Director Walls said we continue to have a document storage issue that we should be mindful of during the space study.  The site survey will be the first indicator of what happens regarding available space.

Sheriff:

MOTION: Recognize Mesa as the sole source for the purchase of handheld date collector and software in the amount of $3,297.00 to be paid out of E10-30-325 (Clark/Wombacher 3-0, motion passed)

This is sole source because the software goes with the purchase.

Jail:

MOTION: Recognize Henderson as sole source to provide renovation in the amount of $8,750.00 from account G4-3100-20 for employee break room and repair of entrance door in jail lobby (Clark/Blasi 3-0, motion passed)

MOTION: Request approval of agreement with Elizabeth Duncombe for substance abuse services (Clark/Blasi 3-0, motion passed)

The inmate benefit account covers this cost; this is to replace Open Door.

MOTION: Request approval to promote Joanne Jodrey to full time cook at step 9C, effective October 19, 2019 (Clark/Blasi 3-0, motion passed)

Deeds:

MOTION: Approve the hire of Katherine Carney of Eastbrook as part time clerk, effective October 19, 2019, paid out of part time line 01-300, at the part time rate, not to exceed 29 hours a week (Clark/Wombacher 3-0, motion passed)

Treasurer:

MOTION: treasurer be authorized to repay the UT loan in the amount of $500,000 plus interest of $2,486.98 (Clark/Wombacher 3-0, motion passed)

Commissioners:

Drug Free Workplace Policy- the commission reviewed sample policies from Maine Department of Labor.  Commissioner Blasi said the focus is on employee performance and safety; that is the overall reason to have this policy.  The commission agreed to send the sample drug free workplace policy and the non-impairment agreement to department heads and Unions for review and comment.

Acadia Law Group- Granger and partners are not available to represent the county due to potential conflicts of interest.  Commissioner Clark suggested engaging attorneys according to what the issue is.  The commission discussed local attorneys and their specialties. 

Regarding the ongoing issue of Brooks v. Town of Cranberry Isles, CA Adkins reported on correspondence with the town and Mr. Brooks’ attorney.  Commissioner Clark suggested that unless there is considerable foot dragging, the commission should continue to allow the parties to settle the matter.

MOTION: enter executive session to discuss a potential contract issue under MRSA Title 1§405 6(C) (Clark/Wombacher 3-0, motion passed)

MOTION: to adjourn 11:36 a.m. (Clark/Blasi 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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