COMMISSIONERS SPECIAL MEETING
The special meeting of the Hancock County Commissioners was brought to order at 8:30 a.m. by Commission Chairman Blasi on Tuesday March 19, 2019 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Clark and Wombacher in attendance.
Adjustments to / approval of agenda: none
Public Comment: none
Approval of minutes:
MOTION: Approve the minutes of the March 5, 2019 Commissioners’ Regular Meeting (Clark/Blasi 3-0, motion passed)
Community Benefits expenditure discussion:
The commission reviewed the Community Benefit cash flow analysis. Commissioner Clark suggested hearing Joanna Russell’s presentation and revisiting this item.
Commissioner Blasi opened the submitted bids for the 2019 Airport Roadway Improvements project. The results are as follows:
Harold MacQuinn Inc.
Base bid $79,850; Alt 1$39,625; Total bid $119,475.00
Wellman Paving Inc.
Base bid $87,770.50; Alt 1$38421.00; Total bid $126,191.50
K.J. Dugas Construction Inc.
Base bid $73,500.00; Alt 1$33,666.00; Total bid $107,166.00
Base bid $76,725.00; Alt 1$39,246.00; Total bid $115,971.00
R.F. Jordan &Sons Construction Inc
Base bid $83,500.00; Alt 1$37,800.00; Total bid $121,300.00
Airport Manager Madeira will review the bids and will follow up with a recommendation.
Joanna Russell, Northeastern Workforce Development Board:
Russell updated the commission on the work the Northeastern Workforce Development Board has been doing. They have been working with USDA and DHHS to discuss the issues around legal background checks and making attempts to assess and attach value to recovery. She spoke about participants reaching a point in recovery where they want to bridge back to work but face the issues around potential employers and legal background checks.
John Farley of EMDC spoke about the role of EMDC. He said 2 years ago they began to work with the Hancock County Jail and Open Door, targeting individuals in recovery. Hancock County provided seed funding to help EMDC develop programs and services. Farley said last year the county allocated $50,000. Last year they worked with 61 individuals, using an 8 week job readiness program providing skills involving how to look for and apply for a job. Open Door and the jail have identified the individuals to work with. He listed what had been spent in County funds; this averages to $600 per person over 2 years. Farley said compared with the costs of incarceration and other services this is a very cost effective program. Farley requested that the County continues to support the program for the remainder of the year.
Barbara Royal of Open Door said they are asking for the same amount this year-$50,000. Jail Administrator Tim Richardson said these programs take priority in the jail and spoke in favor of funding for them. He said those who are engaged in the program have no issues in the facility. Commissioner Clark questioned the role of Healthy Acadia; Richardson said Healthy Acadia provides the recovery coaching and resources.
Barbara Norrie and Erica Boyington, both program participants, shared their experiences and success with the program.
Commissioner Blasi suggested that the commission consider funding this through the 3rd party donation process and said we have not determined overall spending for Community Benefit funds. Commissioner Clark said 3rd party funds are tax money and Community Benefits is a separate fund; he said he liked the idea of the flexibility of this account and being able to draw from it on a case by case basis. Commissioner Blasi said he has watched Community Benefit funds go out in a random matter and wants a more systematic approach.
MOTION: fund open door in the amount of $50,000; fund EMDC in the amount of $40,000 with the option of returning in 2019 if they exhaust those funds and need more (Clark/Blasi 2-0-1Blasi abstains)
Commissioner Blasi said he abstained because he would like to see this laid out for review in a format similar to a spreadsheet.
MOTION: Approve the hire of Carl Gray of Franklin as part time Probate Clerk at the rate of $12.50 per hour with no benefits, effective March 23, 2019 (Clark/Blasi 3-0, motion passed)
MOTION: Approve the CBA side letter regarding QA and Additional Coverage Dispatcher positions (Clark/Blasi 3-0, motion passed)
RCC Director Conary said this satisfies the description of working hours in the collective bargaining agreement for the positions of QA Dispatcher and the Additional Coverage Dispatcher.
MOTION: Approval to advertise for full time deputy (Clark/Blasi 3-0, motion passed)
MOTION: Approval of transfer of forfeited assets State of Maine vs. Shawn Lamoureux and Co-defendant Susan Lamoureux in the amount of $563 (Clark/Blasi 3-0, motion passed)
Jail Administrator Richardson reported there is an interior wall that is in need of repair. Henderson Construction has done work in the jail before to the County’s satisfaction and it is difficult to find contractors willing to work there.
MOTION: Treat Henderson construction as sole source and allow the sheriff to have him complete the work at the jail (Clark/Blasi 3-0, motion passed)
Facilities Director Dennis Walls gave the commission a copy of the new EPP Quick Reference Guides. A safety committee meeting is scheduled for March 27; the guides will be distributed then.
MOTION: Approve the administrative removal of Richard Zerrien from payroll (Wombacher/Clark 3-0, motion passed)
Break 10:06 am
Internal Controls discussion- Treasurer Boucher presented a draft copy of the Internal Controls document to the commission. Commissioner Blasi asked if Boucher had factored in the comments from the latest audit; Boucher said yes, and he planned on discussing this with the auditor this year. Commissioner Clark expressed that he would like to see the document mandate the treasurer to take appropriate action when there has been misconduct. Treasurer Boucher will continue to work on this document and will update the commission as it progresses.
2018 Carry Forward Balances
MOTION: approve the transfer per the presented spreadsheet from the department’s capital accounts to the G accounts in the total amount of $36,754.85 (Clark/Wombacher 3-0, motion passed)
MOTION: authorize moving up to $125,000 from the lockbox to undesignated funds (Wombacher/Clark 3-0, motion passed)
Commissioner Blasi questioned whether the commission should designate a specific amount. CA Adkins said they may not need the entire amount transferred.
MOTION: sign the Participation Agreement with Allegiant Care (Blasi/Clark 3-0, motion passed)
Commissioner Blasi referenced the section in the agreement that appeared to allow Allegiant Care to make changes; he said it seemed one sided and questioned if the County’s agreement would be required. CA Adkins said the document said both sides would have to agree, and that Attorney Pat Dunn has reviewed the document and said this is a standard participation agreement.
MOTION: issue a Termination Letter effective July 1, 2019 (Clark/Blasi 3-0, motion passed)
MOTION: sign side letter with union incorporating Allegiant Care coverage into the existing union contracts (Clark/Wombacher 3-0, motion passed)
MOTION: terminate the wellness plan effective June 30, 2019 (Clark/Blasi 3-0, motion passed)
Acadia Benefits agreement discussion – The commission agreed to continue the relationship with Acadia Benefits for the rest of 2019 and revisit the issue at the end of the year.
The commission scheduled a special meeting on April 16, 2019.
MOTION: Executive Session under MRSA Title 1§405 6(A) for exempt employee evaluation (Clark/Blasi 3-0, motion passed)
Commissioner Blasi brought the meeting back to regular session with nothing to report.
At this point the commissioners toured the jail and adjourned at the commencement of the tour.
The tour and meeting adjourned at 12:40 pm.
Deputy County Administrator