COMMISSIONER AGENDAS & MINUTES
COMMISSIONERS REGULAR MEETING
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 a.m. on Tuesday May 7, 2019 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Clark and Wombacher in attendance.
The commission recognized the following for their years of service to the County of Hancock:
Cook Timothy Jones, 10 years
Corrections Sergeant Christopher Stanley, 10 years
Corrections Officer Patricia Rossi, 5 years
Adjustments to agenda:
MOTION: Move 10 a.m. Hancock County Planning Commission discussion to Commissioners 10 (e) (Clark/Blasi 3-0, motion passed)
MOTION: Remove Sheriff section (Clark/Blasi 3-0, motion passed)
The commission had intended to honor Jail Administrator Tim Richardson for being named Manager of the Year, and will do so when the sheriff is able to be in attendance.
MOTION: Add to Maintenance item (d) Approve Fortier invoice, and item (e) RCC Update (Clark/Blasi 3-0, motion passed)
Public Comment: none
Approval of minutes:
MOTION: Approval of minutes of the April 16, 2019 Commissioners’ Special Meeting (Blasi/Clark 3-0, motion passed)
Airport Manager Brad Madeira reported that there have been some maintenance problems with the 2011 CASE 721 Loader. Repairing the equipment may be a significant expense and may cause the maintenance line for heavy equipment to be overspent. ARFF annual contract training was completed in April, as well as the Live Fire training in New Hampshire.
MOTION: Approval to instruct Jacobs to issue Notice of Intent to JJ Cunningham, LLC regarding Remark and Crack Seal Airfield Pavements project (Clark/Wombacher 3-0, motion passed)
MOTION: approve the contract with Jacobs Engineering Project contract number E2X75509 (EA for Obstruction Removal/Mitigation) not to exceed $121,547.20 (Clark/Wombacher 3-0, motion passed)
The county (airport) share is $12,154.72; the FAA share is $109,392.48. Madeira explained that this is a planning grant- the state does not participate.
MOTION: Approval to administratively remove corrections officers Brooks Deans, Ashley Smith, Michael Boucher, Kayla Dumond, and Deborah McDonald from the payroll (Clark/Blasi 3-0, motion passed)
MOTION: Approval of resignation of corrections officer Kaeley Spinney effective April 26, 2019 (Clark/Wombacher 3-0, motion passed)
MOTION: Award the tractor bid to TB Equipment in Bangor for a 2019 New Holland “Workmaster 55” Tractor in the amount of $33,500.00 to be paid for out of the Bull Hill TIF account for recreational trails (Clark/Blasi 3-0, motion passed)
MOTION: award the Equipment bid for the Box Scraper Land Pride model BB3584 for $1,630.00 and the Golden C Series Equipment Trailer for $6,550.00 to Union Farm Equipment in Union, Maine to be paid for out of the Hancock Wind account for recreational trails (Clark/Blasi 3-0, motion passed)
MOTION: Award to Greenway Equipment in Ellsworth their bid for the Rear Blade Woods model RBS84P for $830.00; Landscape Rake Woods model LRS96P for $1,100.00; Rotary Brush Cutter Woods model BB72X for $2,060.00; Pallet Forks Global model HD4248A600 for $585.00 to be taken from Hancock Wind’s recreational trail account (Clark/Blasi 3-0, motion passed)
UT Supervisor Billings said he would work with maintenance to coordinate use of the equipment when necessary. There was some discussion on where to store the equipment during the winter. Billings said he did not mind providing storage for them if necessary. Commissioner Blasi asked about liability coverage. Billings said he looked into that in the past and understood that as long as he was using his vehicle for county use, the county insurance would cover the deductible.
MOTION: award the “2019 UT Scholarship” to UT resident Chelsea Lounder, in the amount required by Husson College for the year’s tuition less any other scholarship monies received should any exist, not to exceed $25,000 (Clark/Blasi 3-0, motion passed)
UT Supervisor Billings reported that several applications were received but the only applicant with UT residency is Chelsea Lounder.
UT Supervisor Billings said anything EMDC is doing in the UT can be paid for with TIF funds. Commissioner Blasi said his original thought was that the county has been paying $9,500 as a third party out of the county budget to EMDC- could any TIF money be substituted for the money coming from taxation? Commissioner Clark referenced the difference between dues and specific support. UT Supervisor Billings said the UT used EMDC last year for a specific project and paid a fee for that service. Supervisor Billings said he thought the $9,500 should come out of the county budget because it’s a service the county is getting and any services for the UT would be contracted for a fee. Commissioner Blasi said after this discussion it appears there is no decision to make.
Hancock County Planning Commission- Commissioner Blasi referenced correspondence he sent to the commissioners earlier in the week regarding the status of HCPC. UT Supervisor Billings said HCPC has been in existence for at least 40 years and if the services it provides goes away completely it would leave a void. He said the commissioners have often discussed what services the county can provide to municipalities. He suggested the county could provide these services on a fee basis or another way to municipalities that are interested. Some of these are grant writing, GIS ortho imagery, comprehensive plans, and climate change resilience. Commissioner Clark questioned how the county would provide those services. Billings said a first step would be to find out what municipalities are interested. Commissioner Blasi said the response given to him from HCPC is there are no services being provided now; the organization is currently in hibernation. CA Adkins said this is something we should keep our pulse on and be ready to offer assistance if needed. He said we should determine what the need is and find what direction it is going. Commissioner Blasi said each municipality would have unique needs. Commissioner Blasi said if this is something we put in the budget, and the advisors concur, the planner would be tasked with resuscitating this and pulling in revenues. Commissioner Clark wanted to know exactly what questions needed to be addressed at this point. The commission agreed this discussion would continue.
MOTION: Approval to hire Joanne Jodrey of Waltham for a part time clerk position at the rate of $12.50 per hour to be paid out of 09-01-300 with effective date of May 11, 2019 (Clark/Blasi 3-0, motion passed)
Break 9:52 a.m.-10:01 a.m.
MOTION: approve the warrants as shown on the Treasurer’s memo to the commission (Blasi/Clark 3-0, motion passed)
The Treasurer’s memo listed the following:
April GF, Airport, and Jail Payroll Warrants #19-13, #19-14, #19-15, and #19-16 in the aggregate amount of $349,625.11;
April GF, Airport, and Jail Expense Warrants #19-23, #19-24, #19-25, #19-26, #19-27, #19-28, #19-29, #19-30, and #19-31 in the aggregate amount of $490,485.49;
April UT Payroll Warrants #19-39, #19-40, #19-41, and #19-42 in the aggregate of $892.14;
April UT Expense Warrants #19-19 and #19-20 in the aggregate of $22,616.80
MOTION: approve health insurance expenses in the amount of $121,790.31 (Clark/Wombacher 3-0, motion passed)
Facilities Director Walls reported that propane bids close on May 24; information will be ready for the June 4 meeting. Walls expressed frustration with the difficulty in finding employees willing to work for the current wage. Commissioner Clark suggested Walls look at comparable local jobs and the wages. There was some discussion on analyzing and exploring the possibility of adjusting the wage scales for the coming budget year. CA Adkins thanked Facilities Director Walls and Assistant Facilities Director Linnell for their due diligence and efforts to make the access control project happen. The new employee entrance is under construction, waiting for a door. Facilities Director Walls listed other locations in the building to install card readers. He suggested phasing them in, 5 at a time. Walls will collect the price information and ask for approval at the next meeting.
MOTION: Approve the resignation of Devon Zerrien as full time Janitor effective May 6, 2019 (Clark/Wombacher 3-0, motion passed)
MOTION: authorize payment to Fortier Electric Co. for the cabling project in the amount of $11,254.99 (Clark/Wombacher 3-0, motion passed)
The account number is G1-3011-00.
Facilities Director Walls submitted the proposal from Sealander Architects for continuing the RCC Expansion project to the commission for their review. Commissioner Clark expressed concern about the cost in the proposal and who would be acting as clerk of the works. He suggested Walls discuss these concerns with Sealander and acquire the cost estimates for two separate proposals: one proposal including the clerk of the works services, and one without. The commission agreed to delay any action on this until Walls communicates with Sealander and reports back.
RCC Director Conary reported that Emergency Police Dispatch Protocols have been tabled for now. He reported on several meetings he attended during the last month. Conary explained what the “county coordinator” (which is a function of the fire association) does with the RCC; the RCC acts as the contact point. Director Conary continues to meet with EMA Director Sankey to develop plans for continuity of government in case of an emergency. Director Conary explained how the call reports are calculated- the non emergency line represents every call that dispatch receives or makes to support operations.
Spirit of America- the commission agreed to recognize the Spirit of America award recipients in November.
Third Party donation application posting schedule- the commission agreed to post the application on the county website June 1, 2019.
Deputy CA Knowlton explained that because the county will be changing to Allegiant Care on July 1, it’s possible that an employee may incur out of pocket expenses above either Meritain’s or Allegiant Care’s limit. The commission agreed to reimburse employees who incur out of pocket limits above Allegiant Care’s limit for 2019; the total out-of-pocket would include expenses incurred in 2019. They discussed the administration process and agreed it would be appropriate to engage Group Dynamic, Inc, as suggested by Acadia Benefits. The commission will discuss and review the terms and administrative agreement at the May 21 meeting.
MOTION: Cover the cost of employee’s out of pocket expenses over and above Allegiant Care’s 2019 out of pocket maximum amounts (Clark/Wombacher 3-0 motion passed)
This includes the combined out-of-pocket expenses for calendar year 2019.
Allegiant Care inquired about the county’s position on providing health insurance coverage for domestic partners and ex-spouses. Both Acadia Benefits and Allegiant Care confirmed that it was not mandated. The commission was in agreement that domestic partners and ex-spouses have not been eligible for coverage in the past, and took no action to include them going forward.
CA Adkins reported that the audit went well; the auditors were in-house to gather information for only 2 days.
MOTION: Executive Session under MRSA Title 1§405 6(D) for Union Contract negotiation discussion (Wombacher/Clark 3-0, motion passed)
Next meeting will be May 21, 2019.
MOTION: to adjourn 12:29 p.m. (Clark/Blasi 3-0, motion passed)
Deputy County Administrator