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COMMISSIONERS SPECIAL MEETING

The special meeting of the Hancock County Commissioners was brought to order by Commissioner Blasi at 8:30 a.m. on Tuesday May 21, 2019 in the conference room of the County courthouse located in Ellsworth, ME with Commissioners Clark and Wombacher in attendance.

Adjustments to agenda:

MOTION: add AIRPORT Request approval to repair a travel lane between Gate 3 and Ramp Road  as part of the 2019 Airport Roadway Improvement Project (Blasi/Clark 3-0, motion passed)

MOTION: add to Jail approve the upward transfer of Tyler Cookson to full time corrections officer effective May 25, 2019, at step 9A $15.60 per hour with full benefits; add to Jail approval to work corrections officer Christine Walsh temporary full time starting May 25, 2019, pay rate $14.00 per hour with holiday comp and sick time benefits; add to Jail approval to hire Jessica L. Cole of Otis as part time on call as needed corrections officer with no benefits and not to exceed 29 hours per week (Blasi/Clark 3-0, motion passed)

MOTION: add discussion NACO 2019 84th annual conference and our participation or lack thereof (Blasi/Clark 3-0, motion passed)

MOTION: add to Jail accept the resignation of Christal Thurlow effective May 27, 2019 (Clark/Blasi 3-0, motion passed)

Public Comment: none

Approval of minutes:

MOTION: Approve the minutes of the May 7, 2019 Commissioners’ Regular Meeting (Clark/Blasi 3-0, motion passed)

Jail:

MOTION: Accept the retirement notice from jail cook Timothy Jones, effective May 29, 2019 (Clark/Wombacher 3-0, motion passed)

MOTION: Approve the resignation of full time corrections officer Paul Nichols effective May 27, 2019; approve part time status effective July 13, 2019 (Clark/Blasi 3-0, motion passed)

MOTION: Approval to hire Jessica L. Cole of Otis as part time on call as needed corrections officer with no benefits and not to exceed 29 hours per week, effective May 25, 2019 (Clark/Blasi 3-0 motion passed)

MOTION: Approve the promotion of Tyler Cookson to full time corrections officer effective May 25, 2019, at step 9A $15.60 per hour with full benefits (Clark/Wombacher 3-0, motion passed)

MOTION: Approval corrections officer Christine Walsh as temporary full time starting May 25, 2019, pay rate $14.00 per hour with holiday comp and sick time benefits (Clark/Blasi 3-0, motion passed)

MOTION: Accept resignation of Christal Thurlow effective May 27, 2019 (Blasi/Clark 3-0, motion passed)

Airport:

Airport Manager Madeira reported that upon evaluation of the pavement located at the top of the seaplane ramp extending toward Ramp Road he determined the pavement was beyond patching and requires repair.   The seaplane ramp area is used by the public, commercial fishermen, and occasionally an airplane.  Madeira expressed concern about providing a decent travel lane from the corner to Gate 3. KJ Dugas submitted a proposal containing 3 options.  Madeira explained the options to the commission and recommended approval of Option #1at $17,500.00, the longest lasting option.  Manager Madeira reported that during construction it was determined that additional work was required: ditch work at $4,440.00, and replacement of a crushed culvert at $684.00.  The anticipated change order would include these, making a total of $22,624.00.  After this change order the balance of the reserve account would be $38,175.  Madeira said he was seeking commission approval and would then develop a change order reflecting that.

MOTION: approve additional work by KJ Dugas as described in Option #1 of KJ Dugas document dated May 20, 2019 in the amount of $17,500.00 (Clark/Blasi 3-0, motion passed)

Commissioner Wombacher asked how this would affect the timeline- Manager Madeira said it should not have an effect.

MOTION: Approve the invoice from KJ Dugas for additional ditching and to reinstall culvert (Clark/Wombacher 3-0, motion passed)

Maintenance:

Foundation repair quotes- Facilities Director Walls reported that four companies have been contacted to discuss this and additional projects to be addressed while the contractor is here and equipment is on site; so far one has followed with a site visit. The additional projects include the handicapped jail entrance and repair and paving a section of the DA’s parking lot.  There was some discussion on the construction of the jail entrance ramp. Director Walls will report pricing and details at the next meeting.

Retainer wall capital reserve request- Director Walls reported that repairs were needed on the retainer wall.  There was some discussion on the process for the commission to approve the transfer of reserve funds for payment of the entire project, which will be used to pay several individual invoices.  Walls estimated between $20,000 and $25,000 would be needed to complete the project.  In order to avoid the process of seeking permission from the commission to approve multiple transfers for the same project Commissioner Clark suggested approving a specific amount from the reserve account which Walls would have access to for payment of project invoices.  Commissioner Blasi said he would like to see a running tally in some form.

MOTION: the Maintenance director be authorized to draw $20,000 from reserve account G1-3011-00 for the retainer wall repair (Clark/Wombacher 3-0, motion passed)

Custodian wages vs. market wage/benefit- Director Walls reported on the data he collected regarding the compensation of similar positions in this area.  CA Adkins suggested strategies to bring the county’s wages for these and other non-exempt positions more in line with the wages elsewhere in the county.  He will review the budget to estimate the impact any changes will make.

Access control expansion cost- the cost to add a reader to the new employee entrance is $2,411.01.  Facilities Director Walls will get a price to install wiring for additional readers at various places, including the Commissioners’ meeting room door and the boiler room door.

Sealander proposal- Sealander agreed to reduce his fee by $5,000.  His proposal included no clerk of the works services.  Director Walls suggested that we contract with a clerk of the works who would be acting as an advocate working in the county’s best interest, and will reach out to an individual who may be a good consultant. 

MOTION: approve the agreement with Sealander Architects for the design of the RCC Expansion as outlined in correspondence from Sealander dated May 14, 2019 in the amount of $41,815.00 (Clark/Blasi 3-0, motion passed)

MOTION: authorize the chairman to sign Sealander contract (Wombacher/Clark 3-0, motion passed)

Director Walls updated the commission on ongoing projects.  Cabling- vendor has been on site and is making some headway.  Generator connection upgrade- Walls said the vendor expected to perform the work has been called to military active duty and his work has been assigned to someone else; there will be action on this soon.  Jail E block wall repair- Walls said he has been trying to get the contractor together with the jail but conditions in the jail make this difficult.  Heat Pump install and upgrade- Walls said he would like to see the county acting as the general contractor in purchasing the equipment and subcontracting to get specific jobs done such as drilling through the building and electric work.  Front step warranty repair- the material used in this project failed- the contractor has committed to his warranty and will repair this at no expense to the county.  Generator roof / building wire tray- Walls said this was to build a roof of galvanized steel over the generator to protect it from the elements.  The wire tray is to enclose wires on the side of the courthouse.  Walls said the estimate for materials to build the Jail shed is $2,800, with the previously discussed roll up door the estimate would be a little over $3,000.  Commissioner Clark said we should get the material onsite and begin the project soon after Memorial Day.  Chiller replacement- Director Walls reported this has been scheduled and ordered; we should see this in the next 2-3 weeks.

Break 10:10-10:20

Commissioners:

The commissioners commended staff on their appropriate and professional response recently to a member of the public experiencing a medical issue, specifically Michael Boucher, Bob Conary, Julie Curtis, and Megan Kelley.

Group Dynamic, Inc. Health Reimbursement – the commission reviewed a document from Group Dynamic that outlined the reimbursement process.  It appears that the burden of tracking out of pocket costs is on the employee, and can be complicated.  Acadia Benefits will be contacted for explanation and advice.  The issue will be on the June 4 agenda.

Pay equity legislation- Deputy CA Knowlton explained that Governor Mills recently signed legislation regarding pay equity which prohibits employers from inquiring about prospective employee’s compensation history unless the employer has already provided an offer of employment that includes all terms of compensation.  Knowlton will send a memo to department heads informing them of the legislation. 

Orthoimagery / County Share Commitment- CA Adkins reported that he had been contacted about County participation in the Maine Orthoimagery Program.  Participation in the program for the spring of 2020 requires a monetary commitment at the end of December 2019.  The commission was in support of funding the project and considered taking it from Community Benefits.  There was some discussion on County involvement in the past and how that was funded.  This will be an agenda item for June 4 commissioners’ meeting.

Constantine v. Dedham / Abatement Appeal Request / hearing date- CA Adkins reported that both parties have been notified.  The hearing date was set for June 18, 2019 at 10 a.m.

NACO- Commissioner Blasi explained he received correspondence regarding NACO’s 2019 84th annual conference.  CA Adkins said our dues are paid through MCCA and they send two delegates.  No action was taken.

MOTION: Executive Session under MRSA Title 1§405 6(A) for exempt employee annual performance review (Clark/Blasi 3-0, motion passed)

MOTION: enter Executive Session under MRSA Title 1§405 6(D) for Union Contract negotiations- Corrections Officers (Clark/Blasi 3-0, motion passed)

MOTION: to adjourn 12:04 p.m. (Blasi/Wombacher 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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