COMMISSIONER AGENDAS & MINUTES
COMMISSIONERS REGULAR MEETING
Commission Chairman, Percy L. Brown, Jr., called the meeting of the Hancock County Commissioners to order at 8:57 a.m. on Tuesday, May 5, 2015 in the conference room of the county courthouse in Ellsworth Maine with Commissioners Joy and Blasi in attendance.
Cruiser Bid Opening
2008 Crown Victoria - Unit 81, mileage in excess of 120,000
Susan T. Archer: $200
BCM Construction, Inc., Ben Moore: $1,038
Bay Ridge Motors: $679
Chicago Motors, Inc.: $707
Bids were turned over to the Sheriff for review and recommendation.
Adjustments to the agenda:
MOTION: to add item 10d, an Executive Session under Title 1 §405 6a, to discuss a personnel matter. (Brown/Joy 2-0-1, motion passed, Blasi abstained.) Discussion: Commissioner Blasi wanted to know the nature of the executive session. He was told it was a personnel matter.
MOTION: to approve the minutes of the April 7, 2015 commissioners' regular meeting and April 17 and 28, 2015 commissioners' special meetings. (Joy/Blasi 3-0, motion passed)
Administrator Conlogue presented a proposed language change to the 2015 Health Insurance Buy-Out/Buy-Down Policy.
MOTION: to adopt the amendment, as presented, (effective January 1, 2016.) (Blasi/Joy 3-0, motion passed) Discussion: Director Walls stated that if the policy is adopted immediately, an employee will suffer a hardship due to immediate implementation. After further discussion the amendment was adopted.
Amendment: effective January 1, 2016. (Blasi/Joy 3-0, motion passed)
Jane Disney, President of Frenchman Bay Partners, extended an invitation to the commissioners to join Frenchman Bay Partners (FBP) and explained the goals and mission of FPB.
MOTION: that we become one of the partners in the Frenchman Bay Partners organization and that I would nominate Antonio Blasi as our representative as he already is through Hancock Point Kayak Tours . (Joy/Brown 3-0, motion passed) Discussion: Commissioner Blasi asked that that if the motion passes, he will go ahead and submit the membership form online. Commissioner Brown responded, yes.
Commissioner Blasi discussed County representation on the LUPC. Hancock County is not eligible for representation until 2016. Administrator Conlogue was directed to write a letter expressing Hancock County's interest in representation for the future.
District Attorney (DA) Matthew Foster told the commissioners that it was his intention to move the DA Extradition account to his office and distributed the Statute associated with the account. After further discussion it was agreed that the account will be moved to the DA's Office, under his supervision and a separate Federal ID Number and audit will be utilized.
MOTION: to grant the DA’s request. (Blasi/Brown 3-0, motion passed) Discussion: the $20,000 currently in county accounts will be moved to a DA monitored account. This will be included in the County 2015 audit. The restitution account will still be audited by the county.
Office of Financial Affairs:
MOTION: to approve April General Fund and Airport Payroll Warrants #15-13-#15-14, #15-15, #15-16 and #15-17 in the aggregate of $255,965.04. (Blasi/Joy 3-0,. motion passed)
MOTION: to approve the corrected version of the April General Fund and Airport Expense Warrants #15-18, #15-19, #15-20, #15-21, #15-22 and #15-23 in the aggregate of $351,775.64. (Joy/Blasi 3-0, motion passed) Discussion: the check register had $30 more than the warrant memo due to a voided check on Warrant #19.
MOTION: to approve April Jail and UT Fund Payroll Warrants #15-39, #15-40, #15-41, #15-42 and #15-43 in the aggregate of $109,827.21. (Blasi/Joy 3-0, motion passed)
MOTION: to approve April Jail and UT fund Expense Warrants #15-44, #15-45, #15-46, #15-47, #15-48 and #15-49 in the aggregate of $105,533.72. (Blasi/Joy 3-0, motion passed)
Regarding the AR, Steve Montague, a tie down owner, he has been served. CFO Roy requested eviction of Mr. Montague and to go to Civil Court to obtain the funds due
MOTION: authorize the airport manager and the CFO to pursue this to both collect the money and to remove Mr. Montague from the airport. (Joy/Blasi 3-0, motion passed) Discussion: the commissioners will be updated on their progress.
Regarding Drug Task Force revenues, CFO Roy stated that they have met their $25,000 revenue.
MOTION: to approve April expenditures in the health account in the amount of $85,895.82. (Joy/Blasi 3-0, motion passed) Discussion: Commissioner Joy questioned if we have come to the end or close to the end of the 2014 outstanding. CFO Roy stated that between Kathy Tyson and himself, they have decided not to utilize April's number for the audit because they believe we have come to the majority of the end of the accruals that they need to post.
MOTION: to approve a request for expenditure from capital reserve account E05-70-100 in the amount of $529.99 and E60-35-35-0400 in the amount of $284.99 (total $814.98) for BMV work station. (Joy/Brown 3-0, motion passed) Discussion: Commissioner Blasi stated that these types of expenditure requests are supposed to come before the expenditures are made. Administrator Conlogue explained that the furniture was needed prior to the employee beginning work; he took responsibility for the purchase. Commissioner Brown stated that he also took responsibility for the purchase as he was made aware of the need prior to the purchase.
MOTION: to approve a request for expenditure from capital reserve account G2-3011-06 in the amount of $5,900 for Sixel consulting Group. (Blasi/Joy 3-0, motion passed)
MOTION: to approve a request for expenditure from capital reserve account G2-3030-20 in the amount of $443.99 for AIP 37 Invoice #54378 Local Share. (Joy/Brown 3-0, motion passed) Discussion: Commissioner Blasi questioned if any more Hoyle Tanner invoices are due, the answer was yes. This check will also be held along with all Local, Federal and State payments to Hoyle Tanner.
MOTION: to approve a request for expenditure from capital reserve account G2-3030-22 in the amount of $2,122 for EMS & fire consultant of Chelmsford. (Blasi/Joy 3-0, motion passed) Discussion: Commissioner Blasi stated that "we have the report and my question was why two billings?" Manager Madeira stated that he was not sure why it was done that way but it was approved for $4,500 and it could have been a combination (inaudible) and that the training was implemented, as it should have been.
MOTION: to approve a request for expenditure from capital reserve account G3-3025-00 in the amount of $500 for EPIC Maine. (Joy/Brown 2-1, motion passed, Blasi opposed)
Commissioner Blasi continued to voice his concerns regarding a transfer in the amount of $36,070 from Fund 2 to Fund 5 and requested a copy of the report. CFO Roy stated that a report will be forth coming.
Manager Madeira discussed his monthly report which included the the Cafe' postponement until the fall, AIP 34 closeout and ARFF training. Commissioner Brown stated that the commissioners would like an answer in order to plan for the project, he did not want to wait until the fall for an answer from Morris. Commissioner Joy would like to see the project revisited with Morris but would like to see advertising go up (in the Cafe') and a commitment for 2016.
The Airport Terminal Building ribbon cutting ceremony has been scheduled for May 22, 2015 at noon.
MOTION: to approve the hire of Carol Whidden of Prospect Harbor for the position of part-time clerical assistant at the rate of $12 per hour, 20 hours per week, effective May 23, 2015. (Joy/Blasi 3-0, motion passed)
Registry of Probate:
Register Cousins presented a request to purchase 3-file cabinets at costs ranging from $1,560 to $2,069.85.
MOTION: to approve the request to purchase 3-file cabinets, that it be taken out of account 3014-40 for not to exceed $2,069.85. (Joy/Blasi 3-0, motion passed) Discussion: the price will be determined by the Administrator and Register and the commissioners will be notified of their choice via e-mail.
MOTION: to award the bid for the 2008 Crown Victoria to BCM Construction, Inc. in the amount of $1,038. (Joy/Blasi 3-0, motion passed) Discussion: Sheriff Kane requested that the revenues received be put back into the Vehicle Reserve account 3014-60. Commissioner Brown stated that the funds should be put into the General Fund. Commissioner Blasi suggested putting the funds into a 70 account as a compromise. Commissioner Joy preferred the funds to go back into the Vehicle Reserve account as requested by Sheriff Kane.
MOTION: to put the $1,038 into account 3014-60. (Joy/Brown 2-1, motion passed, Blasi opposed) Discussion: The commissioners were in disagreement as to where the funds should be held, after further discussion it was agreed to hold the funds in account 3014-40
This is National Corrections Officers week. Sheriff Kane and CD Kane are planning a cookout for the officers on Friday, the commissioners were invited.
Jail update: Sheriff Kane stated that changes have been made in the jail since the April meeting. Schedules have been changed for jail sergeants in an effort to help financially. Inmate medical may take a hit due to a current inmate. Overtime has been worked on and Federal Inmates have been sought out in order to bring in revenue. Pre-trial services are being looked at.
Commissioner Brown was unsure how to answer the questions sent out by Rosemary Kurlow and that answers to her questions should come from the commissioners with the sheriffs help and passed on to MCCA by Commissioner Joy.
MOTION: to grant the Airline Lodge and Snack Bar a Retail Off-premise Malt Liquor License. (Joy/Blasi 3-0, motion passed) There have been no complaints and the Sheriff has stated that there have been no issues associated with the request.
MOTION: to approve the appointment of Chief Robert Grindle as HCFFA representative to the HCRCC Advisory Committee as selected by the HCFFA. (Joy/Blasi 3-0, motion passed)
MOTION: to approve the Finance Assistant/Clerk job description as amended. (Joy/Brown 2-1, motion passed, Blasi opposed)
Administrator Conlogue recommended several changes to the Appointed / Exempt Sick Leave Policy. After further discussion, he was asked to return to the June CRM with his proposed changes incorporated into the Personnel Policy.
MOTION: to enter into executive session under MRSA Title 1 §405 6(a) to discuss a personnel matter. (Joy/Blasi 3-0, motion passed)
Commissioner Brown called the meeting back into regular session at 2:01 p.m. with nothing to report
MOTION: to adjourn. (Joy/Blasi 3-0, motion passed)
Audio recordings are available, upon request, in the County Administrator's Office.