Commissioner Agendas & Minutes
COMMISSIONERS REGULAR MEETING
The Hancock County Commissioners will meet at 9:00 a.m. on Tuesday, July 7, 2015 in the conference room at the county courthouse in Ellsworth.
9:00 a.m.: Airport Bid Opening: 4-WD Pickup Truck
10:30 a.m.: 2014 County Audit Presentation, Kathy Tyson of Runyon Kersteen Ouellette
12:00 p.m.: Lunch
Adjustments to the agenda:
1. Old Business:
a. Approve the minutes of the June 2, 2015 commissioners' regular meeting and June 19, 2015 and June 29, 2015 Commissioners Special Meetings.
b. Amendment to Personnel Policy Section XV Leaves, §2, Sick Leave.
c. Creation of Personnel Policy Section XLIII, Appointed/Exempt Employee Policy.
d. Discussion/Approval: Core Work Hours proposal.
e. Review of General Reserves Accounts.
a. Appointment to WHCA Board.
b. Revise the current organizational structure of the OFA and re-adjust selected duties of the staff.
c. Update: Commissioners' priorities for the County Administrator.
d. Schedule: Tax Appeal Hearings:
· Beverly N. Woodcock vs. Town of Hancock.
· John A. Woodcock Family Trust vs. Town of Hancock.
3. Office of Financial Affairs:
a. Approve: Monthly bills and warrants.
b. Financial reports and update on AR.
c. Approval: expenditures in the health insurance account.
d. Approval of capital expenditure requests.
a. Monthly Report.
b. Request approval for the chairman to sign the MDOT Agreement re: Interpretive Sign Panels installed at the airport.
c. Update re: Bangor Neon Entrance Sign Fabrication & Installation Negotiation.
d. Request a motion to approve the notice of award of contract to Axtell's Inc. in connection with the 2015 Pavement Maintenance Project (AIP #40)
e. Request a motion to pre-authorize the chairman to sign the contract with Axtell's Ins. for $597,935 for the 2015 Pavement maintenance Project (AIP #40)
5. Unorganized Territory:
a. Approval of agreement with the City of Ellsworth for:
· Fletcher’s Landing’s use of the Ellsworth Transfer Station and
· Townships 10, 22, 28, 32 & 34 use of the Ellsworth Transfer Station.
a. Monthly Report
b. Discuss and request authorization for a single vendor to provide Aluminum Stair Treads for the sheriff’s entrance.
c. Request a onetime payment of $3,300 to purchase propane fuel tanks from No Frills of Hancock ME, to be paid from account #G3-3011-00.
a. To sign the updated contract with the State OIT for Cadillac Mountain.
a. Jail update.
b. Request permission to place Corrections Officer Matthew Saucier Gilbert at Step 9C on the union pay scale due to completion of Level C training as a full-time officer.
c. Request to approve the hire of Jonathan Mahon of Ellsworth as a part-time, on call, as needed patrol deputy at the rate of $12.50 per hour, effective July 11, 2015.
d. Request a onetime waiver to initiate health insurance coverage for a new hire, effective August 1, 2015.
e. Discussion: the sharing of an employee between the Sheriff’s Office and the RCC.f. Discussion and approval of MOU for Cadillac Mountain Co-Location Agreement between State of Maine and Hancock County Sheriff’s Department.
g. Discussion and approval of MOU between the Hancock County Sheriff’s Department and the Towns of Mount Desert and Bar Harbor for permission to use radio frequencies associated with the transmitter located on Cadillac Mountain.
9. New Business:
10. County Administrator:
a. Signatures: Flexible Benefit Plan amendment(s) required to meet ACA compliance.
b. OFA analysis of: (Comm. Blasi)
· the tasks associated with each position, including the rationale for each task;
· hours required to produce an auditor's report containing no suggested journal entries; and
· hours required to assure internal control that results in accurate financial reporting.
c. Monthly Report.